The
Institute of Capacity Development (ICAD) is the Consulting and Executive
Training arm of KCA University.
Established in 1999, ICAD provides value added management, consultancy and business skills training to professionals in the industry, public service, and non-governmental organizations in Kenya and the Region.
Our focus is “driving change by advancing knowledge and enhancing client organizational performance”.
KCA-ICAD works in partnership with clients and organizations to improve
technical skills, capacity, and business performance.Established in 1999, ICAD provides value added management, consultancy and business skills training to professionals in the industry, public service, and non-governmental organizations in Kenya and the Region.
Our focus is “driving change by advancing knowledge and enhancing client organizational performance”.
Executive Assistant /Program Coordinator
We are looking for an results oriented Executive Assistant (EA) to help raise ICAD’s profile by supporting the execution and management of new and existing initiatives to drive revenue, customer acquisition, and retention.
This is a principal supporting role and successful candidate will provide stellar executive support to the General Manager-ICAD and ensure the efficient and effective operation of ICAD
Main duties will include
- Prepare
reports, memos, letters and other documents, using word processing,
spreadsheet, database, or presentation software;
- Follow
up on performance reports from departmental heads, review the reports and
prepare summary performance reports to the General Manager;
- Attend
meetings chaired by the General Manager to record minutes;
- Receive,
screen, track, and appropriately direct visitors to ICAD, or the General
Manager’s office.
- Read
and analyze incoming memos, submissions, and reports to determine their
significance and respond as necessary;
- Participate
in other key areas such as recruitment and selection of key staff,
training and quality program activities;
- Assist
the General Manager to implement institutional policies, procedures and
service standards in conjunction with management;
- In
liaison with the General Manager, prepare and maintain daily schedule of
General Manager’s meetings and appointments
- Provide
confidential executive support and serve as a communication link for
General Manager and other parties;
- Prepare
and compile materials for conferences and meetings;
- Prepare
and manage the annual budget for the General Manager’s offices;
- Coordinate
and manage traveling schedules locally and internationally;
- Assist
in coordinating meetings, subcommittee meetings, retreats and special
meetings;
- Perform
any other relevant duties as assigned by the supervisor or any other
person acting in that capacity;
Qualifications
- An
Undergraduate Degree with relevant experience. Those with a Diploma plus
significant experience in managing programs, a busy office, or a busy
executive will be considered.
Skill, Knowledge and Competencies required
- Basic
Knowledge of the Consulting and Executive Training Industry in Kenya and
East Africa.
- Demonstrable
track record of managing a busy customer portfolio, executive and training
calendar.
- Passion
for quality and results and a positive, winning, and team attitude.
- Initiative,
passion for results, drive, superior organizational and people skills,
backed by excellent perseverance and follow-up.
- Superior
team skills and commitment to the vision of ICAD and KCA.
- Excellent
organizations skills including planning, record keeping, budgeting, cost
control, and supervisory skills and ability to cope with competing and
conflicting demands, projects, priorities, and tasks.
- Superior
customer/client care and management skills and excellent problem solving
ability.
- Strong
written, oral, email, telephone, and presentation communication skills
- Superior
knowledge and proficiency in the use of computers including spreadsheets,
database(s) management, Enterprise Resource Planning(ERP), Customer
Relationship Management (CRM), Data Base Marketing and Social Media etc;
Remuneration
- A
competitive package will be offered for the right candidate.
Interested candidates that meets the above requirements should submit an application indicating current and desired salary, a detailed CV, and 3 work references including expected remuneration via email to hr@kca.ac.ke so as to be received not later than 17th February, 2011.
Only shortlisted candidates will be acknowledged.
The Director, Human Resources,
KCA University,
P.O Box 56808-00200,
Nairobi.