About CAFS
The Centre for African Family Studies (CAFS) is an autonomous African institution dedicated to strengthening the capacities of organizations and individuals working in the field of health, HIV & AIDS, population and development in order to contribute to improving the quality of life of families in sub-Saharan Africa.
CAFS mission is to improve the lives of African families through skills development, knowledge management, and technical assistance in health and development
Position Description
The purpose of this position which is to provide timely and accurate accounting
services. Under the guidance and supervision of the Finance & Support
Services Manager, the Accounts Assistant ensures effective execution of
financial Services and processes in the corporate headquarters within the
Finance and Support Services Department and transparent utilization of
financial resources.The Centre for African Family Studies (CAFS) is an autonomous African institution dedicated to strengthening the capacities of organizations and individuals working in the field of health, HIV & AIDS, population and development in order to contribute to improving the quality of life of families in sub-Saharan Africa.
CAFS mission is to improve the lives of African families through skills development, knowledge management, and technical assistance in health and development
Position Description
The Accounts Assistant promotes a client-oriented approach consistent with CAFS rules and regulations. The accounts assistant works in close collaboration with the program and projects’ staff CAFS HQ office in Nairobi in resolving finance-related issues and information exchange.
Main Tasks, Duties, and Responsibilities
- Verifying
accuracy of invoices and ensuring that all expenditure is duly authorized
through an LPO, purchase requisition, contracts and/or other documentation
and Invoices certified by the budget holders before payment.
- Preparation
of Payment vouchers, in the accounting system while ensuring proper coding
account allocation and ensuring all supporting documents are attached to
the payment vouchers.
- Preparation
of journal vouchers to record items of income and expenditure.
- Processing
VAT exemption applications and ensuring that all invoices are VAT stamped
on application of exemption and before payment.
- Preparing
cheques or bank transfer request letters against the local currency bank
account in accordance with the corresponding Payment Vouchers and records
them into the SUN accounting system. Seeking signatures of the designated
bank signatories.
- Assisting
the FSS team in providing documentation during the statutory audit and
responding to queries raised.
- Operate
and maintain custody of the petty cash including making cash counts on a
regular basis and on ad hoc requests. Reconciling the ledger balances in
the SUN accounting system to the float balances.
- Ensuring
proper filing of all accounting documentation.
- Analyzing
basic financial information in response to queries from program staff,
management , and suppliers.
- Deposit
cash recovered from staff against travel advance paid to them or other
charges to the bank account after proper approval from the certifying and
approving officers. Acknowledge receipt of these funds by issuing Cash
Receipt Voucher
- Deposit
cash recovered from staff against travel advance paid to them or other
charges to the bank account after proper approval from the certifying and
approving officers. Acknowledge receipt of these funds by issuing Cash
Receipt Voucher.
- Assist
the FSSM in the preparation of project reports, budgets, Management
accounts
- Preparation
of monthly payroll movement schedule.
- Carrying
out any other duties as required.
Knowledge and Skills Required
- Strong
understanding of accounting processes and procedures, Financial Reporting,
Costing, Project accounting, the Fund accounting systems and Donor
reporting requirements, and International Financial reporting standards.
- Knowledge
of accounting principles, statutory regulations related to staff pay and
taxation.
- Practical
knowledge of basic accounting packages, especially Sun-System Accounting
software.
- High
level of competence in basic Excel, Word, Power point and Outlook
- Good
data entry skills
- Good
communication and listening skills
- Excellent
organizational skills used in planning own work.
- Ability
to work in a multi-cultural environment.
- Ability
to demonstrate patience and attention to detail.
Qualified applicants may send there Cover letter, CV, and References to recruitment@cafs.org
Only the most qualified applications will be contacted.
Closing date: 15 Jan 2012
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