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Human Resources and Administration Assistant Job Vacancy in Nairobi Kenya

MSF-CH is seeking candidates for the post of:

Human Resources and Administration Assistant

To support its humanitarian operations in Somalia

MSF Switzerland (MSFCH) is a humanitarian medical organization providing emergency medical aid to populations in need.

At present, MSFCH operates in four project locations in Somalia: Belet Weyne, Dinsor, Afgoi and Mogadishu.

Location: Nairobi

Start date:
 November 2011

Type of contract:
 4 months fixed term

Scope of responsibilities:

The role of the HR and Administration Assistant is that of providing support in all administrative issues for international and national staff at Mission/Project level for the MSF CH Somalia Mission managed from Nairobi:

  • Assures a proper salary management with Homere software.
  • Keeps personal files up-to-date at all time.
  • Ensures proper follow-up of HR administration related to National staff in general and to international staff arrivals/departures and stay.
  • Takes responsibility for all correspondence and filing of administrative documentation.
  • Supports and provides assistance to a qualitative recruitment process.
  • Ensure proper storage and archiving of data.
  • Ensure compliance to MSF guidelines, standards, policies and procedures for the mission
Recruitment criteria:
  • Diploma in Business or HR Management.
  • At least 3 years relevant experience with demonstrated skills in HR management.
  • Demonstrated skills in report writing
  • Experience in an NGO will be an added advantage
  • Excellent computer skills – Excel, Word, E-mail and Internet
  • Excellent command of written and spoken English. Knowledge of Somali language is an added advantage.
Personal qualities:
  • Organized, methodical and accurate
  • Able to work to strict deadlines and under pressure.
  • Good team player.
  • Motivated with a demonstrated ability to adapt to new working methods.
  • Ability to work in a multidisciplinary and multicultural environment.

All applicants should send a detailed CV (2 professional referees), copy of diploma and letter of motivation to:-

Human Recourse Manager
MSF Switzerland - Somalia Missions
P. O. Box 25091 -00603, Nairobi.


Application deadline:
 4th November 2011

Only short-listed applicants will be contacted.

MSFCH is an equal opportunity employer.

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