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Operations Associate Job in Nairobi Kenya

Job Description                                                 

 Operations Associate

 Nairobi, Kenya

Center/Dept:Futures Group Kenya Office

Company Profile

Established in 1971, Futures Group develops and delivers innovative, locally relevant, evidence - based solutions to improve the health and well being of people around the world.

We assist governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Position Summary

The Operations Associate will be technically accountable to and will assist the Kenya Futures Group Finance Officer achieve all financial, administrative and operational deliverables within Kenya Futures Group scope of works.

Technical Experience
  • University Degree in Commerce or related field
  • 6 months working experience, with knowledge of USG funding mechanism and CPA being an added advantage

Under the technical supervision of the finance officer:
  • Prepare Bank reconciliation
  • Assets Maintenance
  1. Maintain the inventory list for all assets purchased per project
  2. Ensure all assets are tagged appropriately
  3. Prepare transfer letters for any transferred equipment
  • Procurement:
  1. Solicit 3 quotes for all requisitions as fit
  2. For all RFP place adverts in the national publications as fit
  3. Prepare and maintain all vendors files
  • Local Hire functions for FXTEs and Consultants:
  1. Place advertisement in the local paper
  2. Prepare files for the review panel for all candidates
  3. Send all names of the candidates to HQ for Denial Screening
  4. For successful candidate send FG standard recruitment documents for completion
  5. Distribute Interview packets of CVs, Biodata and FG interview Guide to the interview Panel
  6. Confirm interviewees salary history using Salary Verification Form
  7. Prepare draft Contracts for review by COP/SD for onward transmission to HQ
  8. Set up personnel files as well as vendor file (Expense and Travel Report)
  9. Obtain VEID from FG Finance and Accounting Department
  • Review all staff timesheet for correctness and forward to COP/SD for signature
  • Maintain leave, sick, compassionate maternity/Paternity leave records for all staff
  • Maintain stock bins for all purchases as well us keep store room keys
  • Make all travel arrangements for all approved travel which includes hotel, air travel and local running among others
  • For workshop and meeting, prepare list of all invitees, affiliates and reimbursement categories as well as the reimbursed amounts
  • Any other duties as required by Chief Of Party or Senior Director
All applicants are requested to direct their resume’s to by September 20th 2011 with the email title reading Application for Operations Associate, Futures Group Kenya

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