Due to first and sustainable growth our client, an ICT firm in Kenya requires a suitable candidates to fill in the following position.
Job Title: Sales Administrator
Key Responsibilities
Quotations
Job Title: Sales Administrator
Key Responsibilities
Quotations
- Process requisitions submitted with clear and unambiguous specifications through the quotation process and goods/service delivered/rendered
- Ensure that the work you are quoting for has clear requirements - in terms of time, labor, materials,
- Use a standardized price list
- Ensure that your costs are stable
- Ensure signed acceptance of your estimate and make sure your customer is clear about what has been agreed.
Writing Tenders
- Upon consultation determine which tenders to bid, and how you will manage the bid
- Gather information and research with assistance from relevant departments
- Co-ordinate all the materials you need for the tender preparation
- Prepare a covering letter that responds to the bid invitation
- Allocate the people who will actually work on the business if you win it, and include their CVs in the tender document if required
- Ensure tenders are delivered on time
- Draw up tender documents or contracts
Follow Ups
- Follow up to completion and ensure the company gets business
- Organize demonstrations by coordinating between the technical team and the client
- Ensure continuous follow up on proposals to ensure continuous flow of business
- Handle all correspondence and organize contact between the sales executives and their customers
Record Keeping
- Ensure records are accurate and written in a professional manner
- Maintain customers‘records
Other Responsibilities
- Effective liaison between technical and customer service departments in ensuring compliance to the client expectations.
- Provide required reports at the agreed frequencies and intervals
- Take part in training designed by the company as well as ensure information flow sharing with other staff
- You will offer customer advice on Information technology solutions
Knowledge and Skills
- Degree in Business Administration, Computer Science or Information Systems preferred/ Higher Diploma in Sales & Marketing
- Strong product knowledge
- Technical background
- Knowledge of administrative procedures
- High levels of professionalism, enthusiasm, and a “can do” attitude
- Ability to prioritize requests effectively and efficiently and work with a sense of urgency
- Strong interpersonal skills; ability to work with diverse groups
- Must be able to effectively handle stressful situations
- Proactively focus efforts and energy on successfully attaining goals and objectives, assuming accountability for decisions, actions, and results.
- Follow issues through to completion
- Demonstrated ability to provide timely and effective written, oral, and interpersonal communication
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