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Administrative Assistant Volunteer Position - Poverty Eradication Network

Job Title: Volunteer Position - Administrative Assistant

Department: Administration

Reporting to: Office Administrator

Supporting: All Staff and volunteers

Coordinating with: 
  • All PEN Staff and volunteers
  • Partners, Clients, Visitors and General Public

Job Purpose: Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities

  • Provide administrative/secretarial support for Pen staff such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries
  • Efficient front office management
  • Welcoming visitors to the organization in a professional manner and maintaining the reception area to a high standard, ensuring that the area is clean and tidy at all times.
  • Provide support to PEN field operations
  • Formatting and editing correspondence and other documentation
  • Maintenance of an efficient filing and easy retrieval system
  • Receiving and transmitting information through fax, email telephone, letters and follow up on communication
  • Receive calls and referring callers as required
  • make official calls and attend to all enquiries related to PEN
  • Managing Incoming and outgoing post and courier services
  • prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Record, compile, transcribe and distribute minutes of meetings
  • Overall office keeping: maintain the inflow and outflow of office supplies, receive, store and maintain inventory of office supplies.
  • Perform any other duties as directed by your supervisor and the prevailing circumstance
Qualifications, experience and competence 
  • Diploma in Business Administration, Public relations or full secretarial training with versatile administrative skills.
  • Exemplary computer skills with proficiency in MS Word, spreadsheet and power point packages.
  • Fluency in English and Kiswahili languages, with good writing skills
  • Eloquent communication (oral and written)
  • Good organizational skills
  • Pleasant personality, flexible, ability to solve problems, work with minimal supervision
  • Willing to learn and perform multi tasks
  • Must be a team player and willing to learn on the job and apply lessons learned
  • Be prepared to work under minimum supervision
Personal Attributes:
  • honest and trustworthy
  • Posses culture of awareness and sensitivity
  • Be flexible
  • Demonstrate sound work ethics
If you feel you posses the necessary qualifications and experience, please send your resume and application letter with your cell phone contact to the address below;

The Human Resources Manager
Poverty Eradication Network (PEN)
AACC Compound
Waiyaki Way
P. O. Box 4932-00200

Or email your application to:

Deadline for applications is 25th March 2011

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