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CIMMYT Administrative Assistant Job in Kenya

About our Organisation

CIMMYT is committed to improving livelihoods in developing countries.

Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.

CIMMYT is an international non-profit research and training center with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America. We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.

The Position

The incumbent will work under the supervision of the Senior Administrator: - Providing general administrative support to the CIMMYT Kenya office by ensuring smooth flow of activities by:
  • Providing administrative support to staff of CIMMYT-Kenya
  • Working with relevant officers to execute all logistics of workshops & meetings: Booking tickets, arrange for venue, process travel and visas, arrange for accommodation, arrange for transfers and local transport, prepare all workshop folders and materials, work with scientists in organizing field trips, per diem payment
  • Processing all petty cash requirements and reconciliations
  • Receipt of cash balances from staff travel, banking of the same and cashing of cheques
  • Assigning duties to drivers
  • Maintaining the office stationery inventory
  • Processing courier services and circulation of mails to staff
  • Checking office/staff utility bills and ensure they are paid on time
  • Ensuring quality standards of office maintenance and cleanliness
  • Filing and archiving of office documents and files, faxing and scanning.
  • Maintaining contacts database
  • Drafting routine correspondence and communication
  • Making appointments on behalf of senior officers, receive and direct visitors to CIMMYT accordingly
  • Any other duties as assigned
Requirements
  • Diploma in Business Administration.
  • A Bachelor’s degree from a recognized institution in Business Management, or equivalent will be an added advantage
  • At least 2 years practical hands on work experience in administration and management,.
  • Excellent computing skills; Word, Excel, power point and web management
  • Ability to organize meetings, workshops both local and international
  • Ability to relate positively and to engage with a wide range of people
  • Strong self-motivation and flexible team player
  • Ability to multi task and prioritize between tasks
Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment.

We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.

This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

How to apply

Applications for the position must include:
  • A cover letter illustrating your suitability for the position against the listed requirements and salary expectations
  • A detailed curriculum vitae
  • The names and addresses of three referees, including telephone, fax numbers and email addresses.
All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
PO Box 30677,
Nairobi, Kenya

OR via email: icrafhru@cgiar.org

and should indicate “Application for Administrative Assistant” on their application letters and email submissions.

Applications will be considered until 28th January 2011: Please note that only short-listed applicants meeting the above requirements will be contacted.

Only shortlisted applicants meeting the above requirements will be contacted.

We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org and www.worldagroforestry.org

You can also visit www.kenyanvacancies.com for more jobs

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