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Save the Children UK, Kenya Programme Job Opportunities: Compliance Officer, Executive Assistant and Driver Vacancies

Save the Children UK is a leading international child rights organisation, fighting to improve the lives of children in the UK and 50 countries around the world.

Together with children, we are helping to build a better world for present and future generations by making a reality of children’s rights.

Over the past 2 years, the Kenya Programme has grown in size and reach and currently works in North Eastern Province with Area Offices in Dadaab, Wajir, Habaswein, Eldoret and El Wak.

We are seeking to recruit the following listed vacant positions:

1. Compliance Officer

Job Purpose

To promote and instill a culture of compliance throughout the Save the Children UK Kenya programme and its partners. Under the supervision of the Grants Manager, implement and oversee adherence to internal and external donor compliance regulations, ensuring that all non conformities are documented and resolved.

Key Responsibilities:
  • Implement and keep current Grant Compliance Manual, summarizing regulations for all Save the Children UK Kenya programme donors and all other major institutional donors.
  • Train and support budget holders, other departments, staff and partners in the relevant donor regulations, promote awareness of the importance of adherence to all guidelines.
  • Visit field offices and partners to review source documents and processes according to donor guidelines.
  • Document findings and report to budget holders and Grants Manager.
  • Visit field offices and review internal processes (financial and non financial) according to Save the Children UK regulations. Ensure Save the Children UK Kenya programme is complies with all applicable statutory returns, reporting requirements and regulations.
  • Responsible for implementation and follow up of all internal and external audit findings. Work with budget holders and department managers to schedule and monitor resolution of issues, escalating any problems to the Grants Manager.
  • Review all donor reports on behalf of Grants Manager before sign off. Document and follow up any issues arising.
  • Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular storage.
  • Review grant files, reports and documents prior to any in country donor audit, ensuring that all main points of compliance have been tested.
  • Liaise regularly with Emergencies Finance Department (HQ), Programme Funding Unit (HQ) and Regional Finance staff, to ensure that Kenya programme is fully up to date with all internal and external changes and initiatives.
  • Ensure the effective and efficient use of all Save the Children UK resources in order to maximise value and ensure the security of staff.
  • Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
Essential requirements: 
  • Bachelor of Commerce / Accounting Degree (or equivalent certification)
  • Professional qualifications in Accounting, at least CPA II section finalist
  • At least three year’s INGO experience in Grant management.
  • Proven knowledge of compliance regulations for all major donors; USAID, EC, ECHO, DFID, UN bodies.
  • Knowledge of audit methodologies and practical implementation.
  • Strong computer skills, especially Excel and MS Word
  • Ability and willingness to work under pressure as part of a professional team.
  • Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiation skills.
  • Willingness to occasionally travel to the field offices.
  • Practical Audit experience
  • Basic knowledge of SUN Accounting package
2. Executive Assistant to Country Director 

Job Purpose:

Under the direction of the Country Director, provide executive personal assistant and office administration services to the Country Director.

Key Responsibilities:
  • Provide a comprehensive support service to the Country Director, including the proactive management of the Director’s diary, key contacts and prioritizing email and correspondence.
  • Co-ordinate staff / committee meetings, ensuring that reports are produced according to schedule and that minutes and agendas for meeting are circulated on time.
  • Proactively follow up all actions on behalf of the Country Director and ensure effective bring forward systems are used.
  • Arrange the Country Director’s travel plans/itinerary and accommodation.
  • Save the Children UK Kenya programme point of contact for all submissions of work permit applications/renewals for expatriate staff to the NGO Coordination Board and Department of Immigration respectively and following up on the timely issuance of such permits.
  • Identify appropriate opportunities to ensure that Country Director’s visibility and accessibility is maintained, working with relevant departments where necessary.
  • Attend to and monitor urgent enquiries and issues, ensuring that they are brought to the Country Director’s attention and, where relevant, referring matters on to appropriate staff for response.
  • Organize the monthly SMT meetings, in consultation with SMT members, prepares and compiles agenda, and materials
  • Attend and rappoteuring SMT and other management meetings.
  • Provide high quality word processing, minutes, documents preparation, and editing services for the Country Director.
  • Maintain an effective and confidential recording and filing system for the Country Director, and other members of the Senior Management Team as required.
  • Process the Country Director’s correspondence, including preparing replies to routine and basic correspondence on behalf of the Country Director.
Essential requirements: 
  • A first degree in business administration or social sciences
  • Proven experience in providing high quality and comprehensive administrative and personal assistant services to senior level staff.
  • Possess proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint and Access) and ability to use the Internet to obtain data and reference material.
  • Excellent written and verbal communication skills, and proven interpersonal and customer service skills. Assertive and pro-active, with the ability to work on own initiative and with little supervision.
  • Good analytical skills with the ability to identify key points from complex material or information.
  • Self motivated, flexible and able to make judgment as to when to take the initiative on the Country Director’s behalf.
  • Highly computer literate and confident with Microsoft Office.
  • Excellent time management skills. The post-holder will need to manage their own time well, and the time of the Country Director.
  • Demonstrated personal integrity and ability to deal with sensitive and/or sensitive issues with tact, and diplomacy while maintaining complete discretion and confidentiality
  • Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
  • Experience in providing comprehensive support to staff committees and meetings
  • Experience with an INGO in a similar role
  • Comply with the requirements of Save the Children’s Child Safeguarding Policy and other Global Policies
  • Fluent in English and Swahili
3. Driver 

Job Purpose:

Responsible for safe driving of the Save the Children UK Kenya programme staff.

Key Responsibilities:
  • Providing daily and periodic usage report of vehicle including total mileage, fuel consumption and expenditure
  • Checking vehicle defects and damage to vehicles and ensure these are reported to his line manager.
  • Report and supervise all maintenance and repair needs of vehicles.
  • Ensure SCUK visibility protocols are adhered to at all times.
  • Follow and abide by all the traffic rules, regulations, driver safety manual and any other relevant instructions.
  • Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics officer – including first aid kit, communication equipment and fire extinguisher
  • Work after duty hours or holidays as and when required and with prior notice from line manager
Essential requirements: 
  • Secondary ‘O’ level education
  • B, C, E Class driving license
  • At least three (3) years driving experience
  • Holder of AA driving certification
  • Good practical mechanical knowledge
  • Certificate of good conduct
  • Good knowledge of road networks within Kenya.
  • Must have valid Certificate of Good Conduct
  • Basic knowledge of vehicle repairs and maintenance.
  • Must be a team player and capable of working under minimum supervision
  • Must have good communication skills both in English and Swahili
  • Must be courteous, honest and of high integrity
  • Ability to work under pressure and odd hours when required.
  • NGO experience
  • Ability to work under pressure
  • Ability to work in a team
Application process:

If you meet the above requirements, please send your a cover letter indicating your expected salary and detailed CV with current contacts of three referees including immediate supervisor addressed to:

Head of Human Resources,
Save the Children UK, Kenya Programme

not later than 30th November, 2010.

Quote the job title on the subject line.
Save the Children UK recruitment and selection procedures reflect our commitment to equal employment opportunities and the protection of children from abuse.

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