Job Title: Project Finance Officer
Hiring Organization: SNV
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit
Job Type: Full
Time
Salary: KES
Date Posted: 05/07/2024
SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; to increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets, and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.
We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. Together, we are committed to effective and efficient stewardship of resources and maximising positive, lasting impacts. Our ability to deliver results rests on our robust foundation of experience, knowledge, evidence, and learning; our commitment to strengthening capacities and catalysing partnerships; and the relationships and trust of those we work alongside. Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.
SNV
Kenya Background
SNV has
been engaged by various donors to reach millions of people by executing
programmes in Agri-food systems, Energy and Water sectors. In Kenya, SNV is
implementing several exciting projects in various counties in Kenya. The SNV
country office is in Nairobi, but a lot of activities are implemented from
field offices in Eldoret, Nanyuki, Kakuma and various satellite project
offices.
Job
Description
Reporting
to the Country Finance Manager and liaising with Treasury group, Project
Managers, Project Directors and other staff involved in project finances and
planning the project finance officer will render support to a number of active
projects and be responsible for:
- Supporting
the preparation of project budgets and Full Cost Recovery (FCR)
projections.
- Providing
the Country Finance Manager with project financials for the Country Annual
Plan and Mid-Year Review.
- Familiarization
with the project budget, the translation to the relevant project documents
as per the project management procedures, all donor requirements,
reporting dates, formats and SNV internal reporting requirements.
- Supporting
the project manager in preparing budget revisions compliant with SNV and
donor procedures and guidelines.
- Monitoring
project contracts and contributing to efficient planning and time
management of the members of the project, including staff, LCB’s and
consultants.
- Ensuring
financial transactions are recorded according to the Project
Administration Memo (PAM), project management procedures and SNV Financial
procedures into the financial system.
- Reviewing
and checking that data, time and costs booked to the project are according
to the project management and financial procedures, checking periodically
(weekly and monthly) together with the Project Manager and correcting
errors where necessary.
- With
the support of the Project Manager and other project staff, preparing
timely, complete, and accurate financial reports to the donor according to
donor guidelines and compliant with the project management and financial
procedures.
- Providing
monthly reports, including cash flow forecasts, budgetary controls and up
to date overview of the financial project status to the Project Manager,
Project Director, Country Finance Manager and Country Management,
explaining deviations and proposing corrective measures.
- Providing
the financials of the quarterly Project Review Report (PRR), explaining
deviations, and proposing corrective measures and supporting the Project
Manager in completing the other topics of the PRR.
- With
the support of the Project Manager and other project staff, preparing
monthly financial planning and forecast for the current year and for the
entire project duration.
- Organizing,
documenting, and archiving relevant documentation, keeping files complete
and up to date and maintaining quality and accessibility of archive and
files while conforming to administrative and filing procedures.
- Ensuring
all supporting documents for donor reporting are made available according
to donor requirements and as per project management procedures.
- Supporting
internal and external audit exercises.
- Timely
prepare donor invoices in conjunction with Project Manager and Project
Director.
- Fund
Management of grantees in the project which includes, with the project
team advise on the financial due diligence for onboarding new grantees,
coordination of disbursements to project grantees with the donor, review
of grantees financial report. Practical experience in fund management and
result based financing.
- Maintaining
asset list at project level.
Basic
Requirements
- Professional
accounting qualifications e.g. CPA (K), ACCA up to the final level or
similar level of knowledge and skills acquired in similar roles.
- A
Master’s degree in the related field will be an added advantage.
- At
least 5 years relevant working experience in an international project
organization.
- At
least 5 years relevant working experience in financial accounting of which
2-3 years in project accounting/control.
- Demonstrated
work experience and knowledge of fund management, donor regulations and
compliance issues related to management of donor funding and financial
reporting.
- Experience
with financial systems.
- Experience
with SAP (SAP by Design; SAP R3) is an added advantage.
- Experience
of working in a multicultural environment.
Core
Competencies
- High
level of integrity.
- Excellent
written and verbal communication skills.
- Advanced
Excel and analytical skills
- Team
player with excellent interpersonal skills
- Proactive
and able to work effectively with minimal supervision.
- Excellent
organizational skills
- Able
to prioritize tasks and manage multiple activities.
- Attention
to detail.
- Able
to meet tight deadlines under pressure.
