Responsibilities and Accountabilities
Tangible and measurable outputs
of the work assignment
- Assist in preparation and execution of
Climate Action Division (CAD) events such as conferences and workshops,
including logistical arrangements, preparation of invitation documents,
purchase requests and track progress towards deadlines, alerting supervisor
when there are bottlenecks.
- Support in note taking and drafting
reports from internal and external CAD related meetings and events.
- Make travel and hotel arrangements for
staff and external delegates for CAD events and track the status of
preparations.
- Support coordination with CAD focal
points from IOM country offices in planning regional events.
- Assist in monitoring success of events
and identifying good practices, challenges and lessons learnt.
- Support in CAD knowledge management
including maintaining databases such as SharePoint and ensure they are up
to date.
- Support the CAD team in
gathering/collating information related to studies and research as needed.
- Support any other tasks assigned
Performance indicators for the evaluation of results
- Successful events with timely
arrangements of documents, logistics, procurement processes and other
areas of work.
- Provides quality notes and report drafts
based on IOM reporting guidelines.
- Gathers and provides information and
information management in a clear and concise manner.
- Demonstrates ability to work proactively
and demonstrates willingness to learn the IOM processes and the MECC
thematic area.
- Professional, clear and timely
communication with the CAD team and relevant stakeholders
Competencies
The
incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and
demonstrate these three values:
- Inclusion and respect for diversity:
Respects and promotes individual and cultural differences. Encourages
diversity and inclusion.
- Integrity and transparency: Maintains
high ethical standards and acts in a manner consistent with organizational
principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to
work in a composed, competent and committed manner and exercises careful
judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take
a stand on issues of importance.
- Empathy: Shows compassion for others,
makes people feel safe, respected and fairly treated.
Core Competencies –
behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective
collaboration within and across units to achieve shared goals and optimize
results.
- Delivering results: Produces and delivers
quality results in a service-oriented and timely manner. Is action
oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge:
Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for
achieving the Organization’s priorities and assumes responsibility for own
actions and delegated work.
- Communication: Encourages and contributes
to clear and open communication. Explains complex matters in an
informative, inspiring and motivational way.
Education and Experience
- High school diploma with three years of
relevant experience; or,
- Bachelor’s degree in Business
Administration or related fields from an accredited institution with one
year of relevant professional experience
- Prior work experience with international
humanitarian organizations, non-government or government
institutions/organization in a multi-cultural setting is an advantage.
Skills
- Proficient in Microsoft Office
applications e.g. Word, Excel, PowerPoint,Outlook;
- Attention to detail, ability to organize
paperwork in a methodical way;
- Discreet, details and clients-oriented,
patient and willingness to learn new things; and,
- Ability to work effectively in a team of
colleagues of varied cultural and professional backgrounds.
- Self-paced, excellent communication,
organizational skills and able to meet tight deadlines, particularly if
working remotely.
- Proven ability to produce quality work
accurately and consistently according to set deadlines.
- Strong interpersonal and intercultural
skills with proven ability to work effectively and harmoniously with a
diverse team.
- Mature individual, able to work
independently under pressure, able to maintain accuracy, paying attention
to details, meeting deadlines, and working with minimal supervision
How To Apply
Interested
candidates should submit CV and a cover letter indicating the Call for
Application Number (CFA No.), Position Title and the Duty Station with three
professional referees (supervisors) and their contacts (both email and
telephone) to: ronairobihrdrec@iom.int
CLOSING DATE: 22 May 2023