Under the overall supervision of the Regional Migration Health Assessment Coordinator and the Regional Administrative and Finance Officer (HAP) and under the direct supervision of the Regional National Migration Health Finance and Administrative officer, the successful candidate will perform the following duties:
Core Functions / Responsibilities:
In particular he/she will:
- Supports in managing financial resources
by monitoring and controlling assets, funds, supplies, etc. in accordance
with IOM rules and regulations;
- Supports in preparing annual budget
submission and revisions including estimating staff cost as well as rental
and utilities, office equipment and supplies, printing, and other
contracts, services or running expenses, to include in the budget;
- Extract and input data from various
sources in financial or accounting systems;
- Supports in providing input, analysis and
guidance in accounting, budget and financial related issues;
- Supports in the preparation of the
payroll by executing validity checks on monthly payroll results;
- Review and analyse all types of payments
starting from purchases to payment requests verifying that they are
authorized and all the supporting documents are attached therewith;
- Create new Vendor Accounts in PRISM;
- Verify vendor claims for accuracy and
conformance with IOM finance policies and instructions;
- Perform claim verifications against
documentation to ensure that purchases/services are properly authorized
and that the goods have been received or services rendered;
- Supports in the preparation of budget,
accounting, financial, statistical reports and other reports as required;
- Provide assistance to all staff services
such as travel, expense claims, document retrieval, etc.;
- Ensure proper and systematic completion
of all posted payments and other accounting documents according to the
established standards.
- Responsible for the Petty Cash of the
office; and
- Perform other related duties as required.
Required Qualifications and Experience
Education
- Bachelor’s degree in Business
Administration, Accounting, Finances, or related fields with three years
of relevant professional experience; or,
- High School diploma with five years of
relevant experience.
Experience
- Mature individual, able to work
independently, paying attention to detail and meeting deadlines;
- Capable of working as a team and under
stressful and hardship conditions;
- Demonstrated ability to maintain accuracy
and confidentiality in performing responsibilities;
- Attention to detail, ability to organize
paperwork in a methodical way;
- Discreet, details and clients-oriented,
patient and willingness to learn new things;
- Prior work experience with international
humanitarian organizations, non-government or government
institutions/organization in a multi-cultural setting is an advantage;
- Ability to meet deadlines and work under
pressure; and
- Personal commitment, efficiency,
flexibility, drive for results.
Skills
- Proficient in Microsoft Office
applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; previous
experience in SAP is a distinct advantage;
- Prior working knowledge of budgeting,
financial analysis, costing, etc;
- Ability to set up internal record
tracking and planning for accounting and Budgeting cycles;
- Ability to work effectively and
harmoniously with colleagues from varied cultures and professional
backgrounds;
Languages
- Fluency in both written and spoken
English and Kiswahili is required. Working knowledge of other IOM official
Languages is an advantage.
Required Competencies
The
incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff
members must abide by and demonstrate these three values:
- Inclusion and respect for diversity:
respects and promotes individual and cultural differences; encourages
diversity and inclusion wherever possible.
- Integrity and transparency: maintains
high ethical standards and acts in a manner consistent with organizational
principles/rules and standards of conduct.
- Professionalism: demonstrates ability to
work in a composed, competent and committed manner and exercises careful
judgment in meeting day-to-day challenges.
Core Competencies –
behavioural indicators level 1
- Teamwork: develops and promotes effective
collaboration within and across units to achieve shared goals and optimize
results.
- Delivering results: produces and delivers
quality results in a service-oriented and timely manner; is action
oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge:
continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for
achieving the Organization’s priorities and assumes responsibility for own
action and delegated work.
- Communication: encourages and contributes
to clear and open communication; explains complex matters in an
informative, inspiring and motivational way.
How To Apply
Submit
cover letter indicating the Position Title & Vacancy Notice Number
- (Medical Finance & Administrative
Assistant – IOMRONBO/VN/008/2024)
and
CV with telephone and e-mail contacts including 3 Referees (Supervisors) to:
IOM, RO Human Resources Department, via e-mail to ronairobihrdrec@iom.int