Job Title: Executive Assistant to the Director
Hiring Organization: Corporate
Staffing
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Hospitality
Job Type: Full
Time
Salary: KES
Date Posted: 04/19/2024
Gross Salary: Ksh 80k – 110k,
Our client in the Hospitality space is looking to hire an
Executive Assistant. He/ She will be tasked with clerical tasks and prioritizes
correspondence, allowing the Director to focus on decision-making and
higher-level responsibilities. They also serve as links between the executive
and the rest of the staff, contribute to better organization and planning, and
help leaders be more effective in their roles.
Duties and Responsibilities
- Providing
administrative assistance, such as writing and editing emails, drafting
memos, and preparing communications on the executive’s behalf.
- Filter and
prioritize client visits or phone calls, manage the schedules of busy
executives, and communicate on behalf of the executive they support
- Manage
calendars, organize meetings, welcome visitors, accept phone calls, take
messages, and often take care of travel arrangements for senior-level
executives.
- Maintaining
comprehensive and accurate corporate records, documents, and reports
- Performing minor
accounting and bookkeeping duties.
- Organizing
meetings, including scheduling, sending reminders, and organizing catering
when necessary.
- Answering
incoming phone calls politely and professionally and accurately taking
messages.
- Welcoming
visitors and identifying the purpose of their visit before directing them
to the appropriate department.
- Managing the
executive’s day-to-day calendar, including making appointments and
prioritizing the most sensitive matters.
- Coordinating
travel arrangements (both domestic and international) and creating trip
itineraries.
- Using various
software, including word processing, spreadsheets, and presentation
software to prepare reports.
Skills
and Qualifications
- Bachelor’s
Degree in a Business Management course or related field.
- Min of 5 years
as an Executive Assistant to the C-suite management.
- Must have prior
experience as an Executive Assistant to a CEO/ Director in a
multi-cultural/ national organization.
- Excellent verbal
and written communication skills.
- Strong
organizational skills and ability to multitask.
- Problem-solving
and decision-making skills.
- Time management
and ability to meet deadlines.
- Ability to act
as gatekeeper and escalate relevant information to executives as needed.
- Flexible to work
with different time zones when needed.
- Skilled in the
use of standard office equipment (e.g., copiers, business telephone
systems, projectors, fax machines).
- Ability to work
effectively with minimal supervision.
- Strong interpersonal
skills.
- Ability to treat
confidential information with appropriate discretion.
- Exceptional
attention to detail.
How to
Apply:
Gross Salary: Ksh 80k – 110k,
If you are up to the challenge
and possess the necessary qualifications and experience; please send your CV
only quoting the job title on the email subject (Executive Assistant –
Hospitality) vacancies@corporatestaffing.co.ke before 30th April 2024.
