Roving Secretary (Administrative Assistant)
Duties
This is a Full Time position that
reports to various sections throughout the Embassy, providing administrative
assistance as needed.
As directed by Section Chiefs, duties
include administrative functions: i.e, draft correspondence, diplomatic notes
and demarches; type reports and cables; prepare briefing books and talking
points; answer telephones and screen calls; take accurate messages; meet and escort
visitors and work crews; sort and distribute mail; organize and maintain paper
and electronic filing systems; schedule and take notes at meetings; schedule
appointments; and perform other administrative support functions.
Works directly under the supervision,
direction of the Section Chief and indirectly reports to the Supervisory Human
Resources Officer (S/HRO).
Qualifications and
Evaluations
Requirements:
Two years’ experience in
Administrative and clerical office experience is required.
Incumbent will need to have a broad
knowledge of the Embassy, including all Agencies.
The incumbent will interact with
employees from the Embassy and other Agencies as well. Job holder must have a
good general knowledge of agency correspondence and other applicable office
procedures.
The incumbent must be able to respond
to some questions from VIP visitors and the Front Office regarding Area.
Confidentiality is imperative.
Must be able to interact with VIP
visitors and the Front Office.
Education Requirements:
A High School Diploma is required.
Evaluations:
English Level IV (Fluent)
Speaking/Reading/Writing is required.
Skills
Attention to detail and accuracy is
required as well as proficiency in Microsoft Suite to include PowerPoint,
Excel, Outlook and in house applications such as MyData and MyServices.
Ability to prioritize and organize
tasks to accomplish the workload.
Excellent interpersonal and customer
service skills are mandatory to develop cooperative working relationships.
Could work flexible hours and in
different sections at short notice.
Requires a TOP SECRET security
clearance.
Deadline
– 05/23/2023
How to Apply
 Job in the Embassy of The United States, Nairobi, Kenya){kind=link}