Human Resource Officer
Job Purpose
Human Resource Officers
are responsible for the management of the Human Resources function; including
formulation, periodic review and implementation of HR policies; compensation
and benefits; staff training and development (competent and productive workforce);
employee industrial relations; and performance management
Key Responsibilities/
Duties / Tasks
Managerial / Supervisory
Responsibilities
N/A
Operational
Responsibilities / Tasks
- Carrying
out leave administration.
- Facilitating
filing of statutory returns (NHIF, NSSF and PAYE) in adherence to
statutory regulations and provisions of existing legislations;
- Maintaining
Liaisons with relevant government institutions such as NSSF, NHIF and KRA
in resolution of any payroll related concerns touching on staff statutory
deductions to such institutions
- Updating
and maintaining job descriptions for all positions to ensure alignment of
roles with skills
- Assisting
in Drafting and verification of routine correspondences;
- Assisting
in Processing payroll;
- Assisting
in Collating and analyzing training applications;
- Assisting
in Processing employee recruitment, promotion and exit documents;
- Assisting
in processing of leave applications, sick sheets and sick offs;
- Updating
payroll records by capturing changes in computation of statutory
deductions, allowances, insurance coverage, job title and
department/division transfers, and any other changes that may occur within
the month to ensure payroll accuracy;
- Preparing
and processing monthly payroll to ensure timely payment of salaries and
other staff benefits including Staff Medical details, National Hospital
Insurance Fund (NHIF) and National Social Security Fund (NSSF) records;
- Maintaining
complement control;
- Updating
human resource database; and
- Analyzing
data on work environment and employees’ satisfaction surveys.
Job Dimensions:
Financial Responsibility
- Facilitating
the formulation of employee relations annual budgets and work plans to
ensure adequate funding of the employee relations programs
Responsibility for
Physical Assets
- Responsible for
employee records
more than 300 staff
- Responsible
for divisional physical assets such as printers, shredders, furniture,
keys.
Problem Solving
The job holder will be
required to solve the following type of problems:
- Complex
and open-ended problems in the Finance Department.
- Problems
are broad and complex, influenced by finance policy and regulations.
- Solutions
will often be arrived at through consultation of the National Treasury and
the Ministry of Education.
- Strategic
issues affecting the financial viability of the department.
- Problems
are highly complex, requiring significant research and creative thinking.
Consultations will be required
Communication
The job holder will need
to understand the following information to discharge his/her mandate:
- Detailed
verbal instructions or written requests from various departments on the
implementation of the budget;
- Writing
Universities Fund internal policy documents on finance;
- Financial
reports of in-depth technical reports, proposals or project briefs
affecting the Universities Fund.
- Complex
commissioned reports, proposals or project briefs affecting the financial
viability of the Fund.
- Decision
Making/ Job Influence
Decision Making / Job
Influence
- Complex and open-ended problems
in human resource management in the Fund. Problems are broad and complex,
involving more than one different departments.
- Solutions
will often be arrived through employee involvement, applying human
resource best practices and require Board approval.
- Problems
often enter new territory, involve significant risks in human resource
management may affect the viability of the Fund.
Working Conditions
Works predominantly in the
office environment with occasional travels locally.
Job Competencies
(Knowledge, Experience and Attributes / Skills). Academic qualifications
- Bachelor’s
degree in Human Resource Management/Development, Social science or
equivalent qualification from a recognized institution;
- Proficiency
in computer applications;
- Fulfilled
the requirements of Chapter Six of the constitution
Professional
Qualifications / Membership to professional bodies
- Higher
Diploma in Human Resource Management or a Certified Human Resource
Professional (CHRP);
- Valid
Human Resource Professional Practicing Certificate (Human Resource
Management Professionals (HRMP) Act, No.52 of 2012)
- A
Member of Institute of Human Resource Management in good standing.
Previous relevant work
experience required.
At least two (2) years
relevant work experience in the Public Service or Private Sector;
Functional Skills,
Behavioral Competencies/Attributes:
Functional Skills
- Ability
to interpret of Labour laws
- Basic
Accounting Skills
- Conflict
Management and problem solving
- Change
Management Skills
- Mentoring
& Coaching Skills
- Reporting
and report writing skills
- Analytical
skill
Behavioral /Competency
skills
- Proactive
and Transformative
- Active
listening
- Trustworthiness
- Emotional
Intelligence
- Great
Interpersonal skills
- Team
player
- Meet
the requirements of Chapter 6 of the Constitution of Kenya, 2010
How to Apply
Please note that the
following Clearances will ONLY be
required from successful candidates on offer of job and not at application
stage;
- Clearance
from Directorate of Criminal Investigations (Good Conduct Certificate);
- Clearance
from Ethics and Anti-corruption Commission;
- Clearance
from Kenya Revenue Authority (Tax Compliance Certificate);
- Clearance
from Higher Educations Loans Board (HELB);
Interested candidates are
hereby called upon to apply in confidence to the address below via Post Office
or Hand delivery or via the email (recruitment@ufb.go.ke) latest 21st February 2023 at 5.00 PM East
African time (EAT). Enclosing cover letter, CV with full
details of education background, professional qualifications and relevant
experience together with copies of testimonials, academic certificates and
National Identity card.
CHIEF EXECUTIVE OFFICER
UNIVERSITIES FUND
1ST FLOOR NACOSTI
BUILDING
OFF WAIYAKI WAY
P.O BOX 28237 – 00100
NAIROBI
The Universities Fund is
an equal opportunity employer and encourages all qualified persons in-cluding
the Youth, Women, Persons with Disability and Persons from Minority groups to
apply. Only successful candidates shall be contacted for interviews and
canvassing will lead to automatic disqualification.
The Universities Fund does
NOT charge any fee at any stage of recruitment.
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