Human Resource Officer Job in Kenya

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Human Resource Officer Job in Kenya

Human Resource Officer

Job Purpose

Human Resource Officers are responsible for the management of the Human Resources function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities


Operational Responsibilities / Tasks

  • Carrying out leave administration.
  • Facilitating filing of statutory returns (NHIF, NSSF and PAYE) in adherence to statutory regulations and provisions of existing legislations;
  • Maintaining Liaisons with relevant government institutions such as NSSF, NHIF and KRA in resolution of any payroll related concerns touching on staff statutory deductions to such institutions
  • Updating and maintaining job descriptions for all positions to ensure alignment of roles with skills

  • Assisting in Drafting and verification of routine correspondences;
  • Assisting in Processing payroll;
  • Assisting in Collating and analyzing training applications;
  • Assisting in Processing employee recruitment, promotion and exit documents;
  • Assisting in processing of leave applications, sick sheets and sick offs;
  • Updating payroll records by capturing changes in computation of statutory deductions, allowances, insurance coverage, job title and department/division transfers, and any other changes that may occur within the month to ensure payroll accuracy;
  • Preparing and processing monthly payroll to ensure timely payment of salaries and other staff benefits including Staff Medical details, National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) records;
  • Maintaining complement control;
  • Updating human resource database; and
  • Analyzing data on work environment and employees’ satisfaction surveys.

Job Dimensions:

Financial Responsibility

  • Facilitating the formulation of employee relations annual budgets and work plans to ensure adequate funding of the employee relations programs

Responsibility for Physical Assets

  • Responsible for employee records more than 300 staff
  • Responsible for divisional physical assets such as printers, shredders, furniture, keys.

Problem Solving

The job holder will be required to solve the following type of problems:

  • Complex and open-ended problems in the Finance Department.
  • Problems are broad and complex, influenced by finance policy and regulations.
  • Solutions will often be arrived at through consultation of the National Treasury and the Ministry of Education.
  • Strategic issues affecting the financial viability of the department.
  • Problems are highly complex, requiring significant research and creative thinking. Consultations will be required


The job holder will need to understand the following information to discharge his/her mandate:

  • Detailed verbal instructions or written requests from various departments on the implementation of the budget;
  • Writing Universities Fund internal policy documents on finance;
  • Financial reports of in-depth technical reports, proposals or project briefs affecting the Universities Fund.
  • Complex commissioned reports, proposals or project briefs affecting the financial viability of the Fund.
  • Decision Making/ Job Influence

Decision Making / Job Influence

  •  Complex and open-ended problems in human resource management in the Fund. Problems are broad and complex, involving more than one different departments.
  • Solutions will often be arrived through employee involvement, applying human resource best practices and require Board approval.
  • Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.

Working Conditions

Works predominantly in the office environment with occasional travels locally.

Job Competencies (Knowledge, Experience and Attributes / Skills). Academic qualifications

  • Bachelor’s degree in Human Resource Management/Development, Social science or equivalent qualification from a recognized institution;
  • Proficiency in computer applications;
  • Fulfilled the requirements of Chapter Six of the constitution

Professional Qualifications / Membership to professional bodies

  • Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);
  • Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)
  • A Member of Institute of Human Resource Management in good standing.

Previous relevant work experience required.

At least two (2) years relevant work experience in the Public Service or Private Sector;

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills

  • Ability to interpret of Labour laws
  • Basic Accounting Skills
  • Conflict Management and problem solving
  • Change Management Skills
  • Mentoring & Coaching Skills
  • Reporting and report writing skills
  • Analytical skill

Behavioral /Competency skills

  • Proactive and Transformative
  • Active listening
  • Trustworthiness
  • Emotional Intelligence
  • Great Interpersonal skills
  • Team player
  • Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010

How to Apply

Please note that the following Clearances will ONLY be required from successful candidates on offer of job and not at application stage;

  • Clearance from Directorate of Criminal Investigations (Good Conduct Certificate);
  •  Clearance from Ethics and Anti-corruption Commission;
  •  Clearance from Kenya Revenue Authority (Tax Compliance Certificate);
  •  Clearance from Higher Educations Loans Board (HELB);

Interested candidates are hereby called upon to apply in confidence to the address below via Post Office or Hand delivery or via the email ( latest 21st February 2023 at 5.00 PM East African time (EAT). Enclosing cover letter, CV with full details of education background, professional qualifications and relevant experience together with copies of testimonials, academic certificates and National Identity card.





P.O BOX 28237 – 00100


The Universities Fund is an equal opportunity employer and encourages all qualified persons in-cluding the Youth, Women, Persons with Disability and Persons from Minority groups to apply. Only successful candidates shall be contacted for interviews and canvassing will lead to automatic disqualification.

The Universities Fund does NOT charge any fee at any stage of recruitment.

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