Danish Refugee Council (DRC)
Regional Finance Manager
Overall
purpose of the role: Under the management of the
Regional Head of Support services, the Regional Finance Manager has a regional
focus and provides the due support (including sometimes direct support) and
guidance to each Country Office in order to ensure that the Region’s countries
perform financially.
Financial
performance includes but is not limited to, budget development, financial
reporting, follow-up of expenditure against budgets, cost control management
and risk mitigation.
The
Regional Finance Manager is in charge of the Finance Department of the Regional
Office and is fully responsible for the financial responsibilities related to
the Regional Office, while performing oversight on the country offices.
Furthermore, The Regional Finance Manager should ensure a good and efficient cooperation, communication and collaboration with the Finance Department at the HQ (in Copenhagen, Denmark).
Key
responsibilities
Management
& Coordination
· To
ensure the efficient management and supervision of the staff members of the
Finance Department of the EAGL RO this includes daily supervision of the tasks,
follow-up of the targets defined and appraisal of the staff members
· To
monitor compliance of the financial rules and regulations within the EAGL RO
and for all its staff members;
· To
contribute as much as possible to an efficient communication and relevant
sharing of information, with HQ, Country Offices and different donors in regard
to financial matters, including forthcoming audits, financial reporting and
financial risks;
· To
guarantee the follow-up in terms of any payment, reimbursement, reporting to be
done at the EAGL RO level;
· To work
efficiently and in good collaboration with the others Regional Managers/
Coordinators of the at regional level, specifically; IT Department, Program
Sector Leads, Human Resources Department and the Supply Chain Department;
· To
visit regularly the countries covered by the EAGL RO and to provide technical
guidance to the Finance Managers and Finance Coordinators in the relevant
countries.
Finance
(Budgeting, Accounting & Reporting)
· Participate
in the development of regional project budgets to ensure compliance with
internal and donor regulations.
· Provide
quality assurance of budgeting activities in the country operations, paying
attention to compliance and adherence to the regional program and financial
strategies.
· To
ensure efficient and strong budget follow-up and cost control of the projects
managed by the EAGL Region (including timely closure of the monthly accounting,
achievement of the shared costs rules, timely booking of reconciliations);
· Ensure
costs and funds are allocated in support of the funding of the regional office
function;
· To reinforce
the financial rules and regulations in the EAGL Region and for each project
managed by the EAGL Region, including the quality and compliance standards of
the financial supporting documentation;
· To
participate in the follow-up of the financial monthly management reports;
· To
check, if necessary and if requested, the monthly accounting for Country
Offices covered by the EAGL region (in coordination with the Finance Department
at the HQ);
· To
ensure monitoring of the EAGL RO bank accounts and the situation of the
liquidity, including
submitting the Bank Transfer Requests;
· To
monitor the financial management of the EAGL RO, by following-up the budgets
consumption
and by controlling the funding coverage and costs engaged, while updating
regularly the Master
Budget of the EAGL RO;
· To
produce donor, internal and statutory reporting as required for the regional
office entity, with
close collaboration with relevant internal and external stakeholders;
· To
regularly analyze the financial data obtained at the EAGL RO level and also per
country, and
provide reliable data to the senior management.
Audit,
Compliance and Risk
· To
accommodate and support donor financial audits of projects at the EAGL Regional
Office, in
good coordination and communication with the Finance Department at the HQ;
· To
accommodate and support internal financial audits of projects in the EAGL
Region, in good
coordination and communication with the Finance Department at the HQ;
· To
check and monitor the full compliance of the financial documents of the EAGL RO
expenses,
considering the internal requirements of DRC but also the external requirements
in terms of
compliance (donors and potential legal obligations in the relevant country);
· To
provide guidance to the Country Offices for the respect of compliance in each
country,
supporting them in regards to the internal compliance requirements while also
advising for the
external compliance requirements;
· To
identify potential financial risks in the EAGL Region and ensure they are
reflected on the risk
registers and issues log.
ERP
System (DRC Dynamics)
· To
ensure efficient support for each Country Office in terms of the implementation
of DRC
Dynamics for the Finance Track;
· To
contribute to the development and elaboration of new learning materials for the
Finance staff
members in the EAGL region (in cooperation with the Finance and Systems
Departments at the
HQ);
· Ensure
that DRC Dynamics Finance Track is used to its full capacity within the EAGL
RO;
· To
ensure that financial procedures and workflows in DRC Dynamics are
well-respected in each
Country covered by the EAGL RO and to provide regularly updates to senior
management.
· Participate
in systems review and development as required.
Capacity-Building
· To
support work related training of the staff of the Finance staff at the EAGL RO,
including
accounting, procedural and systems related needs;
· To
contribute to the capacity-building of the Finance staff members in the Country
Offices
covered by the EAGL RO using field visits and online interaction;
· To
participate in the personal developmental section of performance appraisal of
all finance staff
in the region.
· To
actively support talent management initiatives with the wider DRC finance
community.
About
you
In
this position, you are expected to demonstrate DRC’s five core competencies:
· Striving
for excellence: You focus on reaching results while ensuring an efficient
process.
· Collaborating:
You involve relevant parties and encourage feedback.
· Taking
the lead: You take ownership and initiative while aiming for innovation.
· Communicating:
You listen and speak effectively and honestly.
· Demonstrating
integrity: You act in line with our vision and values.
Qualifications
and Experience
· Master’s
degree in International Development, Economics, Political Science, Public
Affairs, Business Administration or Management, or another relevant field is
required;
· Professional
Accounting or Financial qualifications (CPA K/ ACCA)
· Minimum
five (5) years of senior leadership experience in operations management roles
with at least three (3) years of experience in a similar role in an
international NGO;
· Proven
leadership skills and a competence in people management;
· Significant
experience of grant management and understanding of institutional fund-raising;
· Proven
significant financial management experience;
· Excellent
communication, interpersonal and influencing skills with a well-developed
ability to motivate and persuade at high levels;
· Proficiency
(written and spoken) in English;
· Significant
understanding of the different contexts of the EAGL Region;
Conditions
Contract: One
year contract with possibility of extension, subject to funding and performance.
Salary
and other conditions are offered in accordance with DRC’s Terms of Employment
for Kenyan Staff ; Employment band M F1
Availability: March
2023
Duty
station: This position is based in Nairobi Regional Office with 30%
travel with East Africa and Great Lakes Countries.
Reporting
Line: Regional Head of Support Services.
Providing
equal opportunities: We are committed to creating an
inclusive and positive work environment based on mutual respect for all
employees.
All
applicants are considered for employment without attention to race, age,
ability, ethnicity, nationality, religion, gender identity, sexual orientation,
marital status, or any other factor.
At
DRC we celebrate diversity and appreciate our employees for the people they are
and their unique skills, backgrounds, and perspectives. We encourage all
interested candidates to apply.
Promoting
high standards: DRC’s capacity to ensure the protection of and assistance
to refugees, IDP’s and other persons of concern depends on the ability of our
staff to uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including safeguarding
against sexual exploitation, abuse and harassment. DRC conducts thorough and
comprehensive background checks as part of the recruitment process.
Application
and CV
Only
motivated applications that address the stipulated duties and meet the required
qualifications, sent together with a CV, will be considered.
DRC
only accepts applications sent via our online-application system on this link:
https://job.drc.ngo/jobs/job?id=166959
Please
submit your application and CV in English no later than 10th February 2023
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