Projects Coordinator & Personal Assistant Job in Kenya

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Projects Coordinator & Personal Assistant Job in Kenya

Position: Projects Coordinator & Personal Assistant

Reporting To: Chief Executive Officer (CEO)

Location: Nairobi

Our client, in the insurance industry, is a pioneering and dynamic insurance company offering ethical and innovative products in risk management and mutual financial security services.

They are looking to fill the position of Projects Coordinator & Personal Assistant.

Job Purpose: Responsible for Project management of special projects within the CEO’s office and IBLT Projects and provision of high-level administrative support to the Chief Executive Officer.

Projects Coordinator Duties and Responsibilities

·  Prepare, present and defend proposals with the objective of commencing a new initiative or increasing/obtaining donor/partner funding/support for IBLT and/or other company Projects.

·  Identify and exploit new growth opportunities in various programs.

·  Partner with respective program teams to design and implement product development and promotion strategies aimed at increased business and/or awareness creation.

·  Manage internal and external special projects in coordination with other departments, including coordinating and participating in training.

·  Project monitoring to meet set objectives and milestones, including risk management.

·  Review marketing materials and promotions for projects as may be required.

·  Projects stakeholder and partner management and communication.

·  Prepare and/or review quarterly financial and narrative reports for projects.

Personal Assistant Duties and Responsibilities

·  Represent the CEO in various fora.

·  Participate in the drafting and/or review of agreements and contracts relating to general business, projects and programs in conjunction with the Legal department and/or the CEO.

·  Research, collect and analyze information, and prepare materials, documents and presentations for the CEO as well as for internal and external audiences.

·  Implement and/or oversee special projects assigned by CEO.

·  Create and maintain files, review drafts and finished documents for accuracy.

·  Participate in meetings, committees, workgroups and similar engagements as may be required.

·  Coordinate with the Executive Assistant to the CEO to manage CEO’s office and schedule.

Qualification, Experience, and Skills

Minimum Qualifications:

·  Bachelor’s Degree in Commerce, Business, Law, or related discipline from a reputable university.

·  Post-graduate degree in a relevant field.

·  Member of a relevant professional body.


·  Minimum five (5) years’ experience within a relevant industry

·  Minimum three (3) years’ experience as a P.A or Project Coordinator.

·  Experience in donor funding management.

Behavioral Traits:

·  Excellent research and writing skills including report writing.

·  Analytical and strategic thinking skills.

·  Excellent planning and organization skills.

·  Ability to work under pressure with limited supervision.

·  Excellent time management skills.

·  Excellent communication and interpersonal skills.

·  Strong leadership, and supervision skills.

·  Strong people management skills.

·  Excellent problem-solving and decision-making skills.

·  Stakeholder management skills.

How to Apply

To apply, submit your application on our ATS at by 13th JAN 2023 under the PROJECTS COORDINATOR & PERSONAL ASSISTANT job posting.

All applicants are advised to adhere to application guidelines for consideration.

Only shortlisted candidates will be contacted.

NB: Flexi Personnel does not charge candidates for job placement.

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