SOS Children’s Villages in Kenya
Vacancy
Announcement: Internal
Audit Manager
SOS
Children’s Villages in Kenya is a member of the SOS Children’s Villages
International (CVI) Federation.
SOS
Children’s Villages in Kenya is a child-focused Non-Governmental Organization
established in 1973 to provide care and support to children who have lost or
are at risk of losing the care of their biological family.
The
organization’s vision is “No child should grow up alone” and its programmes are
driven by the mission of “building families for children in need, helping them
shape their own futures and sharing in the development of their communities”.
In
this regard, the organization works to reduce poverty; increase access to
quality education and decent work; reduce inequalities and build strong
institutions as laid out in SDGs 1, 4,8,10 and 16.
This is done through programmes that are geared towards addressing the political, economic, health and social root causes that lead to high levels of child vulnerability and put families at risk of breaking down.
The
programmes focus on Alternative Care, Family Strengthening, Youth Empowerment
and Advocacy.
SOS
Children’s Villages in Kenya implements programmes in five (5) of Kenya’s 47
Counties namely Nairobi, Mombasa, Uasin Gishu, Kisumu and Meru.
We
seek to recruit suitably qualified person to fill the following position:
Internal Audit Manager –
National Office
1
Position
Job
Summary: Reporting to the Board of Trustees / National Director,
the Internal Audit Manager will be in charge of ensuring an independent
systematic, disciplined approach to evaluate and improve the effectiveness of
policies, procedures and standards designed to add value and improve operations
of SOS Children’s Village in Kenya.
The
incumbent will also be responsible for providing reasonable assurance that
compliance with donor requirements, internal control, corporate governance and
risk management systems are functioning as intended.
Key
performance areas and main responsibilities
1.
Governance / Board Support:
· Provide
support to the Board in offering effective oversight in order to ensure
systematic functioning of the organization:
· Schedule,
prepare and avail accurate and timely reports, minutes and other documents for
Board Audit Committee meetings
· Conduct
periodic awareness/training sessions to sensitize senior management, staff on
their roles in implementation of policy and risk management, promoting an
internal audit culture across the organization.
· Regularly
provide senior management and the board with an opinion on the adequacy,
effectiveness and efficiency of the internal controls in the organization
· Regularly
report to the Board on significant areas of non-compliance to organizational
policy or internal controls
· Actively
monitor and provide feedback to senior management and the board as appropriate
on the timely implementation of management or board recommendations of fraud
prevention measures.
· Carry
out reviews to ascertain that a conflict of interest policy exists.
· Regular
review the conflict of interest policy to ascertain its adequacy and also
assess the compliance
· Foster
effective engagement with the SOS Children’s Villages in Kenya Board Audit and
Finance Committee on the performance of the Audit Function
2.
Review of Organizational Policies:
· Keenly
assess system gaps to inform development of new policies and review of the
existing ones
· In
charge of developing Internal Audit departmental policies and procedures
· Offer
timely support to management team in the development and review of departmental
policies and procedures for all organization’s functions.
· Ensure
that all organization’s policies and procedures are adequately approved and
ratified by senior management and the Board as appropriate.
· The
incumbent will send periodic updates to senior management and the Board on the
update on the status of all department policies and procedures.
3. Risk
Management:
· Identify
and effectively manage organizational risks in order to maximize achievement of
organizational objectives
· Manage
the process of identifying organization key risk areas including identification
of emerging risks
· Oversee
the process of conducting annual organization-wide risk assessments to measure
the likelihood and impact of identified risks, i.e., developing parameters,
methods, and tools for evaluating, categorizing, and prioritizing risks-
likelihood, risk consequence, and thresholds to trigger management action.
· Assist
in the development of the organization’s risk mitigation strategy/ plan,
proposing appropriate controls including the scope of management and other
individual accountability and a monitoring plan, to ensure the implementation
of the strategy/ plan.
· Responsible
for preparing and submitting quarterly reports to the Board on risk management
issues including the risk register and on emerging risks.
· Send
quarterly updates to senior management on the implementation of organizational
risk management strategy/ plan.
4. Sub
Grants Support:
· Ensure
that funds advanced to all sub grantees are utilised efficiently and that there
is value for money and accountability is provided for all funds advanced.
· Technically
support the development and improvement of guidelines for the management of sub
grant activities
· Support
sensitization/training of sub grantees on the organization sub grant management
guidelines, clearly explaining to them the standards of accountability expected
of them.
· Responsible
for developing and implementing plans for follow up of sub grantee audit report
actions.
· In
charge of the regular review and evaluate the adequacy of accountabilities
presented by sub grantees.
· Send
regular reports on activity areas that require improvement in terms of accountability
for funds
· Confirm
that the planned activities (service delivery, procurement, distribution,
storage, infrastructural improvements, etc) are carried out efficiently and
effectively confirming that there was value for money
· Identify
gaps and weakness faced in the implementation of the sub grant activities by
sub grantees
· Make
recommendations to improve or address the gaps identified and follow up these
to ensure audit actions are being implemented.
5.
Auditing Activities:
· Ensure
that internal audits are effectively carried out and audit recommendations are
implemented for improved compliance and efficiency:
· Develop
risk-based annual audit plans detailing the scope, nature and timing of the
audit activities at the organization and other offsite auditees.
· Develop
audit programs for audit assignments ensuring that all priority issues have
been addressed
· Carry
out internal audit tests in the audit program to assess compliance to the
organization policies and procedures, documenting the results of each test
· Ensure
quality audit standards are observed and maintained in the course of audit work
· Discuss
interim audit findings with auditees for clarity and ownership.
· Write
audit reports documenting areas of non-compliance
· Send
audit reports to the ND, Management and Board as appropriate, for action
· Actively
monitor and provide feedback to senior management and the Board, as appropriate
on the timely implementation of management or Board recommendations following
audit reports.
6.
Budget Management:
· Oversee
the department budget ensuring efficient usage and high standards of
accountability.
· Oversee
the development and management of the department budget to ensure availability
of funds for planned Internal Audit activities
· Ensure
that funds advanced to staff under supervision are accounted for in timely
manner
· Ensure
the efficient and frugal management of department of departmental budget.
· Receive
periodic Internal Audit financial statements and budget updates from Finance
department; taking appropriate corrective action in case of any variance from
what has been planned
· Regularly
review expense requests, aligning them to budget lines before giving approval
· Work
closely with procurement function to contract for goods and services
· Ensure
that Internal Audit financial information required by the organization is
provided on time and to standard; ensuring that requirements for the allocation
of resources are adhered to by all staff in the Internal Audit team at all
times.
7.
Management and Coordination of Team Activities:
· Lead
the Internal Audit team in a manner that empowers them to deliver excellent
service and high standards:
· Regularly
communicate to the Internal Audit team the organization vision and the role of
Internal Audit in assisting the achievement of that vision
· Set
department targets for staff in the department as a basis for measuring
performance during appraisal
· Carry
out timely staff appraisal against set targets and identify areas of
improvement
· In
charge of monitoring and reviewing performance, in particular holding staff
accountable for meeting success criteria and delivering any improvement goals
which have been identified; taking decisive action against poor performance.
· Ensure
that records held by the department like audit reports, copies of appraisal
forms etc are well kept
· Ensure
that staff are adequately trained and developed for their roles e.g., by
analyzing staff training needs, organizing the delivery of training or
coaching, coordinating the sharing of experience
· Organize
regular departmental staff meetings to ensure proper and open communication of
departmental plans and feedback from team members
· Ensure
continuous professional development for the Audit Team either as individuals or
as a team by facilitating their attendance at professional seminars and
trainings.
Performs
other reasonable tasks as assigned by the immediate supervisor.
Minimum
Qualifications & Experience Required
· Must
have a University Degree in Commerce, Accounting / Business Management /
Finance. A post-graduate degree is preferred.
· Must be
a qualified CPA or ACCA with an up-to-date membership status. Professional
memberships in CIA/CISA/CFE are also required.
· Must
have prior working experience of six (6) years. At least four years must be in
Audit (Public or private institutions), three of which should be at a
Managerial or senior supervisory level. Experience in accredited audit firms
and/or in a Non-Governmental organization is preferred.
· Detailed
knowledge of audit procedures, including planning, testing and sampling methods
· Working
knowledge of computerized accounting and auditing systems
· Good
Leadership skills
· Good
report writing skills
· Excellent
oral and written communication skills
· Excellent
interpersonal skills – tactful in dealing with people
· Excellent
analytical skills
· Good
negotiation skills
· Ability
to work under pressure
Child
Protection Policy: At all times, avoid actions or
behaviour that could be construed as poor or potentially abusive practice.
Whatever decisions and actions taken should be with the best interest of the
child in mind.
Data
Protection Policy: At all times ensure that
personal data of donors, sponsors, SOS Children’s Villages in Kenya
beneficiaries and their families as well as co-workers is handled
confidentially and in accordance with prevailing SOS-Kinderdorf International
data protection laws.
How to
Apply
If
you believe your experience, competencies and qualifications match the job and
role specifications described; send your application & updated CV (with
details of at least 3 traceable referees one of which must be immediate former
employer) to recruitment@soskenya.org addressed to the Human Resources Manager
to reach us on or before 20th December 2022.
SOS
Children’s Villages in Kenya holds strict child safeguarding principles and a
zero-tolerance policy for conducts of sexual harassment, exploitation and abuse
in the workplace, code of conduct and other places where the organization’s
activities are rendered. Parallel to technical competence, recruitment,
selection and hiring decisions, we give due emphasis to assessing candidates
value congruence and thorough background checks, police clearance reference
check processes.
SOS
Children’s Villages is an equal opportunity employer and its Recruitment Policy
addresses itself to the core values of best practice, diversity and equality.
Only
shortlisted candidates will be contacted