Senior Communications and
Administrative Officer
CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. We are known everywhere for our unshakable commitment to the dignity of people. CARE partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights. CARE’s East and Central Africa (ECA) Regional Office is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. The Regional Office is responsible for the oversight of CARE’s operations in the region as well as the provision of support to country offices in the region.
CARE USA Core Values Commitment
The Core Values Commitment
describes who we are, what we do, and how we do it. It reflects our core values
of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY and EXCELLENCE, which serve
as a foundation for all what we do. The Core Values Commitment articulates our
shared expectations of each other including our board, staff, volunteers,
interns, partners and contractors globally.
Role Profile
The Innovation team
supports CARE in identifying new solutions and ways to address identified gaps
in reaching CARE’s Vision 2030, increase impact, and dramatically accelerate
scale. We apply International Development Innovation Alliance’s (IDIA’s)
six-stage rigorous decision process for innovation and scaling, and bring capabilities
in design thinking, rapid feedback loops and validation.
The primary function of
this role is to provide communications, knowledge management, and
administrative support to the innovation team. S/he will report to the Senior
Director, Innovation and work closely with the rest of the innovation team and
other Impact and Innovation department colleagues.
The successful candidate
will have strong interpersonal and communication skills, and be exceptionally
organized. They should have a demonstrated ability to take direction and be
able to work independently as well as collaboratively as needed. They will also
be a flexible member of the team, as work can pivot and deadlines can shift
with short notice.
Duties & Responsibilities
1. Communications and Knowledge Management – 70%
- Develop
and execute the Innovation team’s communications strategy
- Build
the team’s communications and digital presence: maintain the team’s
internal platforms (SharePoint, CARE Shares, Teams) and external platforms
(social media, webinars)
- Lead
design and production of communications materials (learning briefs, field
reports, donor reports etc.)
- Gather,
manage, and share content and insights for teams to access in a
centralized hub
- Craft
funding proposals and develop pitch materials in a clear and compelling
manner
2. Administrative Support – 20%
- Schedule
team meetings and workshops
- Organize
and manage team retreats and other events, including team travel
arrangements, agenda creation, and vendor procurement
- Create
clear organizational systems that can be accessed and understood by the
Innovation team
- Coordinate
travel logistics, prepare and submit invoices, travel requests, expense
reports etc. for the Innovation Senior Director
3. Procurement – 10%
- Understand
and adhere to CARE’s procurement policies and procedures within CARE USA
and country and regional offices. When needed, train team members on these
policies and procedures
- Work
closely with the Impact and Innovation Administrative Assistant where
needed to procure consultants, vendors and partners, including preparing
Terms of Reference (TORs) and contracts
Qualifications and Experience
Essential:
- Bachelors’
degree or equivalent in relevant discipline
- Demonstrated
successful experience (3 years minimum) as a communications professional
- Demonstrated
strong written communication skills and experience
- Demonstrated
experience as an executive assistant in an international environment
- Strong
organizational, interpersonal, and coordination skills
- Tech-savvy,
with advanced skills with Microsoft Office Suite (Word, PowerPoint, Excel)
and SharePoint
- Understands
best practices of main social media channels
- Ability
to shift easily between strategic initiatives and tactical day-to-day
responsibilities
- Excellent
oral and written English skills
- Experience
in the non-profit sector
Desired:
- French
and/or Spanish language is a plus
- Website
content development and management
- Knowledge
of Adobe PhotoShop, InDesign, and Illustrator
Interested candidates who
meet the criteria are encouraged to send in their applications that includes a
cover letter and updated CV attached as one document to ECSA.Recruitment@care.org with the subject
title “Senior Communications and Administrative Officer”. The closing date is 31st
October 2022.
While we would like to
respond to all applicants, only shortlisted candidates will be contacted.
CARE seeks to improve the
lives of the most marginalized, particularly women and girls. Our diversity is
our strength. We strongly encourage women of various backgrounds and abilities
to apply.