Records and Data Management Officer
Our client, a SACCO based in South-Eastern Kenya is seeking
suitable and qualified persons to fill the position of Records and Data
Management Officer (Ref: RDM/10/2022) to accurately, securely and effectively
manage data and information received and produced by the Sacco through the
establishment of record distribution and storage policies and auditing the
information that is created and stored within the Sacco.
Key Responsibilities
- Plan, organize and implement records management
systems and objectives.
- Coordinate and integrate records management
activities toward the achievement of established Sacco goals and
objectives.
- Developing, maintaining, verifying and evaluating
existing records systems.
- Establishing new records management systems.
- Overseeing the switch from paper to electronic
record-keeping.
- Dealing with enquiries and requests for information
from both internal and external clients.
- Ensuring that financial, legal or administrative
requirements and regulations are complied with.
- Ensuring that data within the Sacco is protected.
- classifying and indexing records and destroying or
archiving finished data/records.
- Ensuring that records are easily accessible when
needed.
- Providing training to staff who require access or
have responsibility for maintaining records.
- Actively cross-sell the Sacco products and services
to clients.
- Creation of, and support of, performance management
systems to the department that links both qualitative and quantitative key
performance indicators to the outcomes of the Sacco.
- Maintain working relationships and enforce SLAs with
departments to ensure timely communication and delivery of service to
customers.
- Continuously seek professional training to enhance
the quality of work performance.
- Assist colleagues through the contribution of
technical opinions and analysis to solve issues.
- Endeavour to be a team player through work
collaborations, sharing of new business ideas and mentoring new team
members.
Qualifications
- Bachelor’s degree in Information Science, Data
Management, or related degree from a recognized University.
- Professional certification in records and archives
management.
- A Master’s degree is an added advantage.
- Other professional qualifications like CPA or CS are
an added advantage.
- Proven 5 years related work experience preferably
with Deposit Taking Sacco
- Provable 3 years of work experience in a firm or
Sacco using Document Management Systems (DMS).
- Minimum KCSE C+ mean grade.
- Affiliate of a professional body like Kenya
Association of Records Managers and Archivists (KARMA).
Key Skills and Competencies
Essential Knowledge/Skills Required:
- Outstanding organizational skills
- Records management skills
- Proficient advanced Microsoft office suite skills
- Current Sacco business and financial affairs
- High level of professionalism and integrity
Desirable Knowledge/Skills Required:
- Strong communication and interpersonal skills
- Assignment planning and project management skills
- Good personal judgement
- Self-confident and motivated
- Initiative and innovation
How to apply
Interested and qualified applicants are requested to click on the
link below and fill out the online application form and submit it by 08th November
2022. Any applications received after the closing date shall not be
accepted.
Link>>>> https://forms.office.com/r/JjQNi9QBhm
Only shortlisted candidates will be contacted. If you do not hear
from us by 18th November 2022, consider your application as
unsuccessful.
