Project Officer – Sponsorship (CESP)
Key Responsibilities:
Job Scope/Purpose
To ensure timely
implementation of the Community Engagement and Sponsorship Program activities
and management of sponsorship operations aimed at contributing to enhanced
child and sponsor relationship, and improved child wellbeing outcomes within
the AP.
Community Engagement in Sponsorship Program implementation
- Facilitate development of CESP project annual
operating plan (AOP)
- Roll out Child Protection Minimum Programming
Standards in the AP using approved programming models.
- Ensure Child protection, participation and
safeguarding is integrated in the monthly, semi-annual and annual
reporting
- Ensure integration of RC in CPP&S
projects/activities as beneficiaries
- Ensure Child protection, participation and
safeguarding responsive programming with specific consideration of the
objectives and indicators
- Ensure timely implementation of activities and
budgets sustained at acceptable level
- Facilitate implementation of CPP&S program and
projects.
- Support effective integration of Sponsorship
operation interventions with other projects in the program.
- Coordinate integration of Faith and Development
Models: CFC, EWV, DNHFLs, SNC, COH, SSF and
the facilitation of spiritual nurture of children
in the AP
- Support in the asset mapping against RC
- Coordinate the implementation of micro projects in
the AP.
- Ensure timely capacity assessment for LI conducted
annually and programs initiated to address gaps identified
- Support roll out of new WV initiatives as guided
from time to time.
- Support implementation of Child protection,
participation and safeguarding models at the AP
- Coordinate capacity building initiatives for faith
leaders, churches, FBOs, and other strategic groups within the AP as per
WV strategy, policy and guidelines.
- Coordinate training & refresher courses for
CPP&S to ensure informed and CPP&S responsive programming
- Facilitate coaching and mentoring to the AP
sponsorship staff in order to attain better results in the sponsorship
performance indictors/Dashboard.
- Contextualize and adopt the use of approved
training materials and methods which respond to
local needs.
- Ensure integration of advocacy and gender,
equality and social inclusion (GESI) in all technical projects implemented
in an AP.
- Coordinate integration of Faith & Development
modules within the AP programmes and activities.
- Coordinate Integrated Sponsorship planning and
monitorin
- Contextualize and adopt the use of approved
training materials and methods which respond to
local needs
- Ensure integration of advocacy and gender,
equality and social inclusion (GESI) in all technical projects implemented
in an AP
- Coordinate integration of Faith & Development
modules within the AP programmes and activities.
- Coordinate Integrated Sponsorship planning and
monitoring
Sponsorship Operations
- Gift Notifications (GNs) are tracked, processed,
closed at AP and NO and acknowledgement documentation sent to SO within
the standard timeline as per the respective SO requirements.
- Correspondences (SLs, ILs, queries, ELs etc) are
tracked and processed within the standard time.
- Facilitate production of sponsorship 2.0 products
(Child Greeting Video (CGV), Child Special Moment Videos (CSMVs),
Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as
per guidelines/standards and timelines
- Ensure RC level are maintained as per the AP plan
- Ensure overage RC records are dropped as per
standards
- Facilitate development of MOUs with LIs and timely
funding of the LIs
- Ensure CWB/case management issues are addressed as
per standards
- Facilitate timely implementation of birthday
bounce backs and community gifts funding.
- Facilitate processing of APR and Christmas cards
as per guidelines and timelines – ensure business processes are followed
accordingly
- Facilitate capturing of child and family
participation and support
- Facilitate children birth registration within the
AP
- Facilitate management of RC files
- Ensure security of sponsor addresses/contacts
- Facilitate effective management of RC death
processes – timely reporting, development of detailed report, dropping of
records, verbal autopsy
- Facilitate effective sponsor/donor visits to the
AP – ensure they sign child protection protocol and complete feedback
questionnaire
- Facilitate integration of child protection
initiatives and take lead in case management – reporting of cases as per
WV standards, follow for actions
- Follow up RC Case management until closure in
collaborations with other technical projects/grants Staff
- Coordinate with Safe Guarding, Advocacy and Child
Participation Officer to Follow up Protection Cases involving RC and their
families.
Monitoring &
Evaluation Accountability and Learning
- Facilitate DME processes – assessments, AP
re/design, baselines, project
monitoring/implementation,
evaluations, transition processes,
- Facilitate learning, review and reflection forums
and documentation of best practices/change stories
- Ensure CPP&S responsive reporting with
integrated data on participation, prevention and response
- Generating quality reports – activity reports,
monthly, quarterly, semi-annual and annual
- Management of project management information system
(horizon) – DIPs, ITTs, budgets and activity monitoring
- Ensure timely sharing of SSUI reports for
management decision makin
- Coordinate training & refresher courses and
conduct regular monitoring to ensure that sponsorship standards and
sponsorship business processes are adhered to in the AP/Local
Institutions.
- Seek useful feedback from
participants and staff that will improve future capacity
building
- Build capacity of partners effectively to collect
monitoring data on CWB outcomes.
Engagement and networking
- Effective representation of WVK in meetings
including CPP&S stakeholder meetings at county, sub-county and ward
levels
- Effective representation of WVK in Child rights
stakeholder meetings at county and sub-county levels.
- Participate in County forums including AAC,
intergovernmental gender platform, CUC among others at the sub county and
ward levels as will be appropriate.
- Facilitate community forums – for planning, joint
monitoring Facilitate community forums including those that address
CPP&S interventions – for planning, implementation joint monitoring
- Participation in National/International Child
rights days such as DAC, IDZTFGM, IDGC, 16 days of activism as well as
other WV sanctioned days including Day of Prayer, World Vision month, etc
at county and sub
- Participation in National/International Child
rights days at county and sub-county level.
- Provide information to inform fund raising
initiatives at county and national level
- Facilitate community members to advocate on child
wellbeing issues to relevant stakeholders
- Support advocacy initiatives in the AP.
- Coordinate partnership with the Local Church,
Pastor’s Fellowship other FBOs in rolling out F & D models and related
activities.
- Mobilize local Advocacy groups using CVA and CPA
Models
Team Management
- Model a high standard of personal Christian
leadership, ministry and integrity through lifestyle and work
relationships that support spiritual development of the team
- Grow Supervise and ensure high performing teams
including supporting supervisee in
Performance Objectives, setting,
continuous Performance conversations, Learning and development, mentorship
and coaching by creating a high performing culture.
Others
- Perform any other duty as may be assigned by
supervisor or designee from time to time.
- Participate and contribute in committees and task
forces which you may be appointed to
- Participate and lead devotions as appropriate
Qualifications &
Skills
- Bachelor’s degree in social sciences or related
fields (Bachelor’s degree in Sociology, Psychology, Community development,
Education, Community Health, Development Studies or any other related
degree from a recognized University).
- Master’s degree will be an added advantage.
- Minimum 3 years’ experience in community
development work which include Child Sponsorship Operations
- Experience in Project Management including program
design, implementation, monitoring and evaluation and reporting
- Knowledge of and experience working with the
Government and community structures
- Excellent communication, Networking and advocacy
skills
- Experience in managing sponsorship systems
- Above average knowledge and experience in
videography and photography.
- Experience in working with and training local
partners.
- Understanding of a systems approach to child
protection programming
- Experience in implementing faith and development
models and working with the church leaders
- Demonstrate skills for relating and working with
children.
- Computer proficiency
- Valid motorbike riding license is an added
advantage
Persons from the work/project
location are encouraged to apply.
How to Apply
Applicant Types
Accepted:
Local Applicants Only