Administrative Assistant
10
Positions
Job Purpose:
The job holder serves to
coordinate all the functions of the office and be a link between the Senior
Management and Junior staff in the office and customers. To serve as Executive
right hand performing any and all tasks necessary to keep the Executive up to
speed and able to do their work as well as possible.
Key Responsibilities:
- Prepare
and process documents/information;
- Arrange
essential mail in order of priority;
- Compose
correspondences for the respective Officer’s signature;
- Format,
proofread and assemble correspondence reports;
- Arrange
for photocopies and telephone ‘call backs’ where necessary;
- Screen
and forward calls, taking messages and scheduling appointments and
re-route calls elsewhere when necessary;
- Maintain
the Officer’s diary, coordinate schedules of meetings/appointments,
arrange meeting venues and prepare meeting files;
- Manage
clients’ hospitality and provide back-up data as needed;
- Arrange
for the supervisor’s travel itinerary through agents where
necessary;
- Responsible
for the filing and retrieval system;
- Support
the management of office materials through purchase requisitions;
- Handle
internal and external correspondence;
- Manage imprest for
office and supervisor’s use;
- Ensure
the security of office records, equipment and documents including
classified materials;
- Monitor
the environment in which the organization operates;
- Establish
and monitor procedures for correspondences, record keeping and file
movements; and
- Ensure
the security, integrity and confidentiality of data.
Required Qualifications:
- Diploma
in Secretarial Studies/ Secretarial course Stage III;
- Minimum
KCSE C (plain) or its equivalent;
- At
least five (5) years’ working experience; and
- Proficiency
in Computer Applications.
Competencies:
- Ability
to take instructions
- Communication
skills
- Attention
to detail
- Ability
to build and work through teams
- Interpersonal/
Communication skills
How To Apply
Send your application,
Curriculum Vitae and copies of your certificates/testimonials by hand/Courier
in an envelope that is clearly marked indicating the position you are applying
for and email to the address below or drop your application to
Hand Delivery
The Managing Trustee’s Office,
Social Security House,
Bishops Road, Block ‘A’, Western Wing,
3rd Floor by 17th
January, 2022.
By Post/Courier
The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI
Email: recruitment@nssfkenya.co.ke
