PCEA Kikuyu Hospital is one of the leading Mission Hospitals which works to promote the well-being of all people through provision of holistic, quality and affordable health services while witnessing the Love of Jesus Christ through healing. We provide specialized services in:- Ophthalmology, Orthopedic, Dental, Dialysis as well as General medical services.
The Hospital is
soliciting for qualified applicants for the position of Senior Administrative
Assistant.
Position Summary
The Senior Administrative
Assistant to the Chief Executive Officer is responsible for providing
comprehensive support to the Chief Executive Officer, Board of Management,
& Senior Management Team and managing the organization’s office operations.
This dynamic position requires the ability to anticipate needs, think
critically, and offer solutions to problems with a high level of
professionalism and confidentiality.
Position requirements
- Degree in Business Administration or its
equivalent.
- Diploma in Secretarial
- Three years’ work experience as an Executive
Assistant, Personal Assistant or similar role.
- Expert proficiency with Microsoft office.
- Exceptional organizational skills and impeccable
attention to details.
- High degree of professionalism in dealing with
diverse groups of people, including Board members, Senior Managers, Staff,
and partners.
- Able to maintain a high level of integrity and
discretion in handling confidential information.
- Ability to react with appropriate levels of
urgency to situations and events that require quick response or
turnaround.
Duties and
responsibilities
- Coordinating meetings on behalf of Senior
management.
- Organizing and coordinating all travel
arrangements for Senior management.
- Managing the Chief Executive Officer’s
- Providing personalized and timely support to
executive
- Act as the point of contact among executives,
employees, clients and other external partners
- Manage information flow in a timely and accurate
manner
- Oversee the performance of other Administrative
Assistants and
- Act as an Office manager by keeping up with office
supply inventory
- Format information for internal and external
communication – memos, emails, presentations, reports, etc.
- Act as a liaison and provide support to Board
Arrange and handle all logistics for Board meetings and events
- Complete a broad variety of administrative tasks
that facilitate the CEO’s ability to effectively lead the organization.
- Serve as the primary point of contact for internal
and external stakeholders on all matters pertaining to the Chief Executive
- Work closely with the executive members to keep
them well informed of upcoming commitments and responsibilities.
- Coordinate all Senior Management Team meetings and
retreats and assist with staff meetings and events as needed.
- Provide “gatekeeper” and “gateway” role, providing
a bridge for smooth communication between the Chief Executive Officer and
staff, demonstrating leadership to maintain credibility, trust, and
support with the Senior Management Team.
- Manage all aspects of the organization’s office
Evaluate and assist in developing office policies, procedures, work
instructions, and documentation for improved work flow and anticipate
future needs as the organization grows.
- Manage information systems operations including
hardware, software, desktop support, internal telecommunications, and
strategic systems development and
How to Apply
For more details and how
to apply, visit the hospital website. Website: www.pceakikuyuhospital.org
Application deadline
will be on 24th September
2021. Only shortlisted candidates will be contacted.