MILLENNIUM WATER ALLIANCE
Kenya Resilient Arid
Lands Partnership for Integrated Development – Kenya RAPID+
Job Title: Finance and Administration
Manager – this position is contingent upon funding.
Job
Summary:
The Finance Manager reports to the Program Director and will provide overall oversight in financial planning and budgeting, proper maintenance of accounting records as well as financial reporting and the administration of comprehensive set of internal controls to mitigate against financial risk. The Finance Manager will also provide oversight in administration, operations, logistics, procurement, human resources, and provide support in project management aspects of Kenya RAPID+ Program.
Job Functions:–
Financial Management:
- Develop, implement and maintain
consolidated/unified financial management system in QuickBooks
multi-currency accounting system.
- Develop, implement and maintain financial
policies, procedures and ensure compliance.
- Monitors projects expenditures against budgets and
provide monthly variance reports to Executive team in HQ and the in country
Programs team
- Prepare monthly financial reports required by
donors, HQ and local statutory bodies using multi-currency QuickBooks
automated accounting system.
- Serve as the primary contact for Project bank
accounts.
- Take leadership on yearly audits and implementation
of recommendations.
- Oversee the accounting functions of the Projects
i.e. processing of payments, review and approval of payment vouchers,
travel advance requests and reconciliations, petty cash management.
- Interface with headquarters’ focal persons on
finance, administration and human resource functions to ensure consistent
adherence to policies and procedures.
Grants Management:
- Manage grants awarded to sub-grantees and provide
advice on funding/sub granting mechanism, budget preparation and
management, financial reporting formats and timelines.
- Provide oversight and technical support and
assistance to MWA Partners and also participate in actual
budget preparations and consolidation
- Timely preparation of standard and uniform Finance
and accrual reporting templates to adequately prepare the
implementing partners for financial reporting
- Timely preparation, accuracy review and
consolidation of finance & Donor Reports from all partners and
submission to Donors/ Head Office.
- Conduct Partner assessments and expense
verification to identify gaps and thereafter build the capacity of all
sub-grantee Accountants and to coach and develop them to ensure that they
apply sound financial policies in implementation practices.
- Working closely with both internal and external
auditors to ensure that implementing partners maintain financial
compliance. Making follow ups to ensure that Audit recommendations are
implemented.
Human Resource Functions:
- Participate in the Development, implement and
maintain human resource policies and monitor adherence.
- Manages line human resource functions i.e.
Recruitment, selection, orientation, placement, performance management,
training, job classifications/reclassifications, job evaluations and
termination.
- Secure relevant and adequate personnel insurance
to minimize risk and liabilities to the Program.
- Ensure MWA compliance with local labor laws, tax
laws and any new/upcoming legislation.
- Oversees preparation of monthly payroll transfers
to outsourced HR, monitor salary adjustments and ensure compliance with
local statutory regulations.
- Supervising, coaching and mentoring of other
officers under the department
- Developing and implementing personnel competency
framework for the Finance and administration staff.
- Maintain contract renewal schedules, performance
appraisal schedules and leave schedules for all staff.
Administration and
Procurement/operations Functions:
- Oversees the procurement function in MWA including
Pre-qualifications and procurement of goods and services, receiving
and dispatch of goods.
- Ensures strict compliance and adherence to
procurement policies.
- Oversees management of Program vehicles and ensure
compliance to traffic safety regulations, insurance and safeguard
- Oversees the management of Program office supplies
and equipment.
- Oversee inventory management functions of the
Program assets i.e. maintain inventory register, tagging of inventory,
disposal of old assets, makes proposals of new acquisitions and carry out
annual physical counts and verifications.
- Ensure proper functioning of and maintenance of
ICT equipment.
- Oversee Program assets and staff security
- Takes appropriate Program risk mitigation measures
i.e. take yearly insurances, implement risk mitigation plans and ensure
adherence to security measures, procedures and policies.
Knowledge, Skills and
Abilities:
- Strong relationship management skills with ability
to influence and get buy-in from people not under direct supervision
and to work with individuals in diverse geographical and cultural settings
- Ability to coordinate sub recipients and get their
support in reporting and compliance
- Able to research, learn and implement new
technologies quickly
- Good analytical and writing skills
- Presentation, facilitation, training, mentoring,
and coaching skills
- Proactive, resourceful and results-oriented
Qualifications
- Bachelor’s degree in Accounting/Finance. Masters
in Accounting/Business Administration or CPA is an added advantage
- Minimum of 10 years of finance and accounting
experience, including finance, accounting, audit, and analysis (including
gathering, evaluating, presenting, and reporting financial information to
management and external stakeholders).
- Experience in managing sub recipients is
strongly desired
- Solid experience in coordinating audit activities
and managing reporting, budget development and analysis, accounts payable
and receivable, general ledger, payroll, and accounting for
investments.
- Nonprofit experience, with strength in fund/grants
accounting preferred.
- Proficiency with Quick books accounting software
and excellent Excel skills.
Location: Applicants must have the
right to work in Kenya and will be based in Nairobi with travels to project
sites.
How To Apply
Application: Interested candidates
should submit applications via email to mwa.jobs@mwawater.org by 4th October
2021. Application should include cover letter and detailed
CV with three referees including one from current/immediate supervisor. The
email subject line should be titled: Finance and Administration Manager.