Our client in the manufacturing industry is seeking to recruit an enthusiastic and confident individual with the ability to thrive in a fast-paced environment and MUST be based in Mombasa to fill in the following position:
ADMINISTRATION OFFICER
Job Summary
Reporting to the Human
Resource and Administration Manager, the overall purpose of this role is to
provide administrative support to the company by generally organizing company
records, overseeing department budgets and maintaining inventory of office
supplies
Main Responsibilities of Job
- Prepare
the Operations monthly reports and annual budget and monitor its
implementation upon approval;
- Identify,
deploy and motivate the administration team including performance
appraisal, identification of training needs, mentorship and coaching as
well as leave and absence management in line with the company’s people
agenda
- Manage
cleaning and pottering services and ensure monthly evaluation of the
services to maintain the required standards of hygiene and cleanliness in
the company;
- Supervise
fumigation and pest control services and ensure quarterly evaluation of
the services to ensure the company is free from pests and rodents;
- Ensure
proper waste handling from source to incineration of all company waste in
line with established national and international guidelines;
- Supervise
landscaping and public areas’ maintenance to ensure the company maintains
a good ambiance and public areas in line with expectations;
- Manage
the company’s motor vehicle fleet including transport allocation, courier
transport, scheduled maintenance, and other related services to ensure
efficient service delivery;
- Manage
the outsourced courier services (international, upcountry & local) to
ensure timely service delivery;
- Manage
the drinking water services including ensuring quarterly sanitization,
repairs and replacement of water dispensers in line with service level
agreements;
- Manage
contracts for outsourced services including contract renewals,
correspondences to the outsourced service providers and providing feedback
on services delivered among others to ensure the hospital gets value for
money;
- Receive
and attend to complaints on outsourced services from user departments and
follow up with service providers to ensure timely closure;
- Supervise
the lower cadre staff in general office and support staff services;
- Draft
internal memos and correspondences of routine and administrative nature;
- Arrange
meetings by scheduling appropriate meeting times, booking rooms, and
planning refreshments;
- Maintain
stock lists and orders office supplies as needed; and
- Assist
in purchase orders and invoices promptly
Key Skills and Qualifications:
- Bachelor’s
degree in Business Administration, Management or any other
business-related field from a recognized institution; and
- Minimum
of five (5) years’ experience in administration with 2 years at
supervisory level
- Must
be a team player who can work cordially in teams;
- Must
demonstrate the ability to multitask;
- Must
demonstrate commitment to operational effectiveness;
- Should
have the ability to solve problems by applying relevant business knowledge;
- Should
demonstrate professional expertise in the relevant work area
How To Apply
Interested candidates
are requested to forward their updated CVs to recruitment@ke.gt.com by Tuesday, 7th
September 2021 stating the subject heading “ADMINISTRATION
OFFICER” clearly indicating their current and expected remuneration (MUST),
daytime telephone contacts, and addresses of three referees. Only shortlisted
candidates will be contacted.
