Position: Finance Assistant
Location: Nairobi
Job Description
The position of the
finance assistant is meant to facilitate the smooth running of MSF activities and
support the accounting manager in specific tasks/duties of MSF Eastern
Africa.
This position will support the Finance unit during the period of
transition/changeover for the SAP-Finance project which starts in 2021, the new
system to be fully implemented on January 2022 and thereafter.
- Follow MSF EAS standards rules and procedure in
finance.
- To assist the Finance manager in daily finance and
accountancy related tasks.
- To keep confidential all information, records and
documents that come in his/her possession.
Responsibilities
Book keeping
- Control all supplier invoices (quality and
accuracy). Checking procurement procedures are followed (requisition
forms, quotations, purchase orders and invoices systematically signed by
authorized persons) and following up with the responsible staff on
additional information required.
- Specifically control phone and taxi invoice, check
compliance with policies in force, liase with staff for information
required and report to Accounting Manager for further action.
- Recording, preparation and revision of cash/bank
journals in Integrated accounting Software
- Ensure proper physical presentation of receipts on
heading paper and description filing.
- Ensure numbers generated by Integrated accounting
Software are recorded on hardcopies
- Filing and archiving accounting documents.
- Do photocopying and scanning of financial
documents and attaching them to the movement in the integrated accounting
software
- Help in retrieving the documents when required and
during the financial audit.
- Assist in filing the same after the audit.
Payments
- Carry out payments from the petty cash box, Mpesa
and Bank and recording of the same.
- Upload bank payments.
Monthly closure
- Verification and reconciliation of physical
documents and input on SAP.
- Undertake accounting records for bank information
in SAP and monthly bank reconciliations.
Account Payable/
Receivables
- Assist in the reconciliation of payments to
external parties, in collaboration with the staff responsible for various
issues (vendors/suppliers – IT manager, Admin assistant, Operations
assistant, Driver/purchaser).
- Clearing of accounts payables / receivables during
monthly closures.
- Recording of VAT in the Ledger, filling for
exemption and tracking the same with RPO, issuing letters/follow up with
suppliers for refunds.
Asset Recording and
tracking.
- Asset tracking from delivery to issue.
- Record movement into the ERP
- Close collaboration with ICT manager for
movements.
Other
- Assist with project’s initiated by the department.
- Assist with any other task assigned to her/him.
This job description describes main tasks but is not exhaustive, other
tasks may be assigned within the scope of the position.
Qualifications
- Desired: Relevant Degree in Finance/accounting
from a recognized university and/or (minimum) accounting qualification –
CPA II
- Minimum of 2 years’ experience in
accounting/finance/audit, preferable with INGO experience. Experience with
MSF will be an added advantage.
- Adequate working experience with SAP (preferred),
or any other accounting software (Quickbooks/SAGE/Other).
- Knowledgeable of and interested in the
international humanitarian context
- Good Excel knowledge.
- Commitment to MSF’s Principles
- Flexibility
- Stress Management
- Cross-cultural Awareness
- Analytical Thinking
- Results and Quality Orientation
- Service Orientation
- Planning and Organising
- Teamwork and Cooperation
- Initiative and Innovation
How to apply
Apply by 21st February
2021