(JSG 7),
Job Reference Number :
V/No. 7/2021,
Number of Posts : Thirty
(30),
Terms of Service :
Pensionable Terms,
Gross Salary Scale :
Kshs. 83,300 –106,400 p.m.
Job Purpose
Providing a comprehensive, confidential and professional support service to Judicial Officers and Judicial Staff in all aspects concerned with the efficient and successful operation of the Court or Office.
Reporting
Responsibilities
The job holder will be
responsible to the designated supervisor for day to day performance of Office
Administration Duties.
Area of Deployment:
Court Stations,
Directorates and Administrative Offices
Responsibilities
- Taking dictation, transcribing and typing from
drafts, manuscripts or recording from dictation machines ensuring accuracy
in the work undertaken;
- Facilitating and monitoring procedures for record
keeping of correspondence and file movements;
- Establishing and maintaining support services for
the Office, including diary management, coordinating and collating all
relevant paperwork;
- Facilitating appropriate systems and ensuring
processes are developed and maintained to support effective and efficient
day to day running of the office;
- Establishing a confidential and efficient filing
system for the office ensuring data protection and compliance with records
management policies and procedures;
- Ensuring all scheduled meetings, including
preparation of meeting papers, obtaining and preparing briefing materials
and presentations, and taking minutes are in order;
- Establishing and maintaining office diary and
travel itineraries;
- Facilitating effective Management of office
protocol and etiquette, handling telephone calls, appointments, mails and
responding to routine emails and correspondences; and
- Liaising with internal functional units and
external organizations;
- Ensuring security and integrity of office data,
records, equipment and documents, including classified materials.
Qualifications
For appointment to this
grade, the applicant must have: –
- A Kenya Certificate of Secondary Education mean
grade C- (Minus) with a C(plain) in English or its approved equivalent
from a recognized institution; and
- A Diploma in Secretarial Studies from Kenya
National Examination Council or equivalent qualification from a recognized
institution.
OR
The following
qualifications from the Kenya National Examination Council
- Shorthand III (Minimum 100 w.p.m.)
- Typewriting III (50 w.p.m)/Computerized Document
Processing III
- Business English III/Communications II
- Secretarial Duties II
- Office Practice II
- Commerce II
- Office Management III/Office Administration and
Management III
- Demonstrated merit and ability as reflected in
work performance and results;
- Proficiency in computer application skills; and
- Meet the requirements of Chapter Six (6) of the
Constitution.
Experience
- Have at least three (3) years’ relevant work
experience in Office Administration
Job Core Competencies
- Good Interpersonal relations;
- Good Communication skills;
- Problem-solving skills;
- Confidentiality and High Integrity; and
- Ability to work under pressure.
How To Apply
Interested and qualified
persons are requested to make their applications by filling an Online
Application for Employment Form available at the JSC jobs portal: https://www.jsc.go.ke/index.php/careers/. Applicants should
upload soft copies of the following documents to the online application: –
- A letter of application;
- A detailed and updated curriculum vitae, to
include background information such as past employment record (if any),
community service, financial discipline, pro bono activity (if any), past
and present and legal/professional engagement;
- Names of three (3) professional references and two
(2) character references who can verify and comment about the applicant’s
past and present employment or engagement;
- Applicant’s recent coloured passport size
photographs
- Certified copies of admission certificate to the
roll of advocates, testimonials, professional certificates and academic
transcripts
(Applicable only to
applicants in the legal field)
Shortlisted candidates
will be required to submit valid copies of clearance certificates from the
following bodies during the interview: –
- Kenya Revenue Authority
- Higher Education Loans Board
- A recognized Credit Reference Bureau
- Ethics and Anti-Corruption Commission
- Directorate of Criminal Investigation
- Law Society of Kenya (for applicants in the legal
field)
- Advocates Complaints Commission (for applicants in
the legal field)
Applicants are also
required to forward one (1) hard copy of the completed Employment Application
Form JSC 2 for non –public officers and JSC 2A for Public officers which can be
downloaded from www.jsc.go.ke (Downloads)
and attach all the documents cited in the item No. (1 a to e) above. Job
Reference number and title should be indicated on the envelope and sent to:
TO: THE SECRETARY
JUDICIAL SERVICE COMMISSION
P.O. BOX 40048 – 00100
NAIROBI Telephone: +254 20-2739180.
E-mail: jscsecretariat@jsc.go.ke
Commission Secretariat:
Podium Floor, Reinsurance Plaza, Taifa Road,Nairobi CBD,
- The application must reach the Commission NOT
LATER THAN 17TH FEBRUARY, 2021 AT 5.00PM.
- Applicants MUST take note that it is a criminal
offence to provide false information and documents in the job application
and the same will be verified by relevant bodies.
- Only shortlisted and successful candidates will be
contacted.
- Canvassing in any form will lead to automatic
disqualification.
- The Judicial Service Commission is an Equal
Opportunity Employer and selects candidates on merit through fair and open
competition from the widest range of eligible candidates.
The Judicial Service
Commission is an Equal Opportunity Employer and selects candidates on merit
through fair and open competition from the widest range of eligible candidates.