Closing date:
Finn Church Aid (FCA) is Finland’s biggest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an alliance of faith-based development and humanitarian aid organisations forming one of the world’s largest aid organisations.
Finn
Church Aid Kenya is looking for a
Finance Assistant – 1 Position
Duty Station: Kakuma/ Kalobeyei
Reports to: Finance Manager
Primary Purpose
The
Finance Assistant will facilitate the efficient and effective financial
operation of FCA field office. He/She will ensure compliance with FCA rules and
regulations alongside donor policies, procedures, guidelines and rules.
She/he
will seek and receive policy guidance/ instructions and support from Finance
Manager in Nairobi and Project Coordinator in Kakuma in their respective area
of responsibilities.
Tasks and Duties
- Implement financial systems and procedures according
to Financial Handbook and other FCA policies at office level.
- Take lead in Donor financial requests and
coordination at the field level in colaboration with the donor’s field
office.
- Be responsible for all field cash transactions,
physically makes payments in the field /or follow up closely on proper
accountabilities for all field cash expenditures.
- Accurately prepare the necessary documents, compile
source documents and submit complete documentation daily for postings of
all the paid transactions in the cash book.
- Ensure accurate maintenance of all files and
transactions for grant requests, incomes, expenditures, accounting and
closure at FCA Kakuma field office.
- Support Project Coordinators/Managers in proposal
writing, and budget preparation and monitoring of budgets
- Ensure that the Kakuma office consistently meets all
donor and FCA rules and regulations pertaining to finance and procurement.
- Timely submission of field financial reports to
Finance & Admin Manager in Nairobi for final report compilation.
- Maintenance of financial files (physical and soft
copies) in the field office.
- Verify the accuracy, validity, legitimacy of all
payments for completeness of financial documents, (purchase requests, work
orders, pro forma invoices), proper coding and approval by responsible
managers before payments are made.
- Ensure FCA creditors are paid promptly.
- Take part in procurement of goods/services in the
field office and ensure adherence to FCA/Donor Regulations.
- Fixed asset register maintenance in the field office.
- Any other duty assigned by the supervisor
Qualifications
- Degree/Professional Accounting qualification (CPA
IV) from a recognised institution
- Atleast 3 years of relevant experience from a
reputable INGO or Institution, previous experience in humanitarian
organizations
- Experience from working as a Finance person in a
humanitarian/recovery context
- Specific familiarity with reporting to UNHCR,
UNICEF, ECHO, BPRM, USAID and EC.
- Excellent analytical skills and attention to details.
- Proven commitment to accountability practices.
- Proven ability to prioritize tasks, meet deadlines,
and work with limited supervision
- Excellent knowledge on both software (Ms-Excel and
Quick books)
- Good management, communication, teamwork and
capacity building of other staff.
- Ability to work independently when necessary, set
realistic goals, and work within agreed timelines
- Fluency in local languages and understanding of
local context of operation is an added advantage.
- Ability to work well with people from diverse
cultures and communicate effectively
All qualified and
interested candidates are encouraged to send a completed Application Letter and
Curriculum Vitae to: recruitment.esaro@kua.fi stating the vacancy job
title in the subject line
Deadline for receiving
applications is 10th November 2020
FCA will only contact
short- listed applicants.
FCA is an equal opportunity employer, irrespective of gender, race
or religious affiliation. FCA is a signatory to the Code of Conduct for
humanitarian agencies. Attempts to influence recruitment procedures through
phone calls, emails or inducements of any kind will lead to disqualifications