Centre for Health Solutions – Kenya (CHS) is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Assistant Administration Officer/Receptionist in the Nairobi office.
Job Summary
Reporting to the
Operations Manager, the Assistant Administration
Officer/ Receptionist will
ensure management of the front office and assist in all general administrative
functions.
Key Responsibilities
- Provide
administrative and logistical support to the office and program sections
- Ensure
superior customer care to all clients
- Ensure
prompt and efficient initiation and reception of calls including
identifying the caller’s requirements and referencing appropriately
- Ensure
organisation of the reception
- Ensure
continuous update and maintenance of the office extension list
- Ensure
ordering and maintenance of office supplies and stock movement forms
- Ensure
accurate maintenance of boardroom calendars and provision of meeting
logistics
- Ensure
timely processing of requests for the installation, transfer, repair and
disconnection of system telephones in liaison with ICT officer
- Ensure
proper management of PABX machine and timely submission of PABX reports
- Provide
administration support to senior technical advisors
- Ensure
accurate maintenance of log in records for all CHS staff and visitors in
the office at any one time
- Ensure
proper maintenance of the kitchen and its supplies
- Ensure
organisation and cleanliness of the office
- Any
other duty that may be assigned by the supervisor.
Qualifications
- Bachelor’s
Degree
- Proficiency
in MS Office tools and office automation solutions
- Experience
on PABX in a busy organisation
- Certificate
in secretarial duties or front office operations is an added advantage
- Good
oral and written communication skills (English and Swahili)
- A
proven ability to work in a team.
How to Apply
Interested applicants
are invited to email their applications and detailed CV with contact details of
three referees to vacancies@chskenya.org clearly
indicating the subject title as, Assistant
Administration Officer/Receptionist:CHS/HR/SLOE/AAO/001/2020 by 5:00pm Wednesday, September 23, 2020.
Centre for Health Solutions – Kenya is an Equal Opportunity
Employer. Only shortlisted candidates will be contacted for interviews.
Canvassing will lead to automatic disqualification.