Project
Description
Johanniter-Unfall-Hilfe (Johanniter) is working with Africa Inland Church
Health Ministries (AICHM) in Kenya and with other partners.
The overall objective of this partnership in Kenya is to reduce mortality
and morbidity by improving the health conditions and reducing vulnerability of
people. Johanniter’s intervention aims to improve the provision of and access
to quality health care, improve nutrition for children under five (5), pregnant
and lactating women and other vulnerable people, improve food security and
strengthen resilience of vulnerable communities.
Job
Responsibilities and Accountability
Overall
job purpose
The Project
Finance Assistant provides support to the the Country Finance
controller.
Reporting
lines
Reporting
to: Country Finance Controller (direct
supervisor)
Receives
technical advice from: Country Finance Controller
Working
with: Team of international/national staff in
Kenya country office, regional finance unit, headquarter, partners in Kenya
Standing
in for: Country Finance Controller
Replaced
by: Country Finance Controller/Admin and
Logistics Manager
Tasks
Within delegated authority, the Project Finance Assistant will be
responsible for the following duties:
- Before
commitment or payment of any expenditure, check authorization levels,
budget availability, budget line on which the expense is to be allocated
to, ensuring full compliance with Johanniter and donors procedures:
- Process
travel advance requests,track outstanding advances and follow-up to ensure
all are cleared on timely basis as per organization policies.
- Ensure
timely and accurate data entries in cashbooks, bankbooks and SUN System
following the standard descriptions defined in Johanniter Finance
Procedure Manual;
- Ensure
proper coding of vouchers in line with Johanniter Finance Procedure
Manual;
- Manage the
day to day petty cash, monitor balances and request for replenishment on a
timely basis
- Ensure
financial, compliance & budget control points during Purchase
Committee meetings; Check that all procurement required documents
including orders, quotations/offers, purchase orders, call for tender
documentation, procurement memo, contract, invoices, receipts,
works/services completion certificates and check the receiver’s ability to
endorse payment are attached to process payments;
- Validate
partner’s accounting and documentation for accuracy, completeness and
compliance. Monitor Partners records to ensure proper recording and that
every voucher is supported with the right documents
- Assist in
development and/or drafting of project and overhead budgets and budget
follow up
- Assist in
analyzing/report gaps between planned budgets and actual expenses ensuring
compliance to the flexibility rule;
- Assist in
monthly closing procedures and manage the filling and uploading of
documents including vouchers (Johanniter, partners) and monthly financial
reports.
- Assist in
development and/or drafting of donor and other financial reports
- Report
immediately if any irregularity or signs of irregularities (fraud,
corruption, etc.) noticed
- Assist in
preparation of internal and external audits
- Prevent
and report any financial and operational loss
- Participate
in field monitoring missions as may be required;
Person
Specification
Professional Qualification and Experience:
- BSc degree
in Finance, Accounting or related area;
- Minimum of
CPA IV
- 3+ years
of solid experience in financial management in NGO, preferably of large
development programs
- Work
experience with German donors (BMZ, AA, etc.) will be an added-advantage.
Skills:
- Excellent
financial and analytical skills;
- Excellent
communication and drafting skills for effective reporting
- Proficient
user of accountancy and financial software. Knowledge of Sun system will
be an added-advantage
- Ability to
operate Microsoft office applications mainly excel.
- Fluency in
English with excellent verbal and written communication skills;
Travel to project sites is part of the job
How to
Apply
Contact and application
process
The position is open to
Kenyan nationals only.
Application shall
include:
- Up-to-date CV;
- Motivation describing the vision that you would
like to bring to the organization;
- A minimum of reference details indicating if the
reference was a direct supervisor, a colleague, etc.
- Salary expectation
Applications shall be
sent to: recruitmentjohanniterkenya@gmail.com
Do NOT send job certificates
at this stage
Only complete applications
will be considered. Only short-listed candidates will be notified.
Johanniter-Unfall-Hilfe is an
Equal Opportunity Employer.