Procurement Officer
Assistant Internal Auditor
Security Officer
Marketing Executive
Biomedical Engineer
Pharmaceutical Technologist
Medical Officer
Main Purpose of The Job
This position is responsible for ensuring all Council supplies
and procurement needs are effectively met
Responsibilities
Job Objectives
·
Responsible for the overall
management of inventories of all stores and sub stores.
·
Ensure that proper procurement
processes are known, clear and adhered to in the unit.
·
Responsible for maintaining
inventories at the levels set by the management ensuring that there is no
overstocking or stock outs.
·
To establish reorder levels for all
stocked goods.
·
To ensure that no goods expire
without being detected and returned to the vendors.
·
Responsible for proper receipt of
material as per the terms and conditions of the purchase orders.
·
Responsible for timely processing of
all invoices for the material received.
·
Responsible for issuing to all staff
and respective departments, ensuring complete customer and staff satisfaction.
·
To ensure that purchase requisitions
are raised in time so that the material can be procured at the right time.
·
Responsible for the stocks of all
consignment items, maintaining records of their receipt, issue, consumption
details and processing of internal requisition, Local Purchase Orders and
invoices.
·
To organize physical stock
verification in all stores at the stipulated time periods to ensure that
inventory is equal to physical inventories.
·
To generate MIS reports about the
performance of each department and communicate to the reporting officer
regarding the same.
·
To formulate and implement
departmental standard operating protocols, policies and procedures.
·
Responsible for purchase of
operational supplies and various services in accordance with the
established specifications and industry / statutory norms, without
compromising on price, quality, delivery timelines and payment conditions.
·
Performing to the budgets and meeting
all deadlines.
·
Provide and seek necessary technical
information with regard to product sourcing, vendors and possible substitutes
so that they can make informed decisions for value added purchases.
·
Prepare request for proposals,
request for quotations and purchase orders for material procurement in a
scheduled and prioritized manner.
·
Evaluate and maintain the approved
list of suppliers and vendors for procurement.
·
Liaise with suppliers/logistics dept.
for all shipments and coordinate with end user departments for timely flow of
information for planning the operations accordingly.
·
Maintain pricing records and cost
analysis for current future strategies.
·
Payment follow up schedule to ensure
timely payments to suppliers, detect for not meeting the service standards
(delay), and effectively manage/ reduce procurement cycle time and procurement
costs.
·
Development and implementation of new
procedures for reducing the turnaround time for procurement.
·
Ensuring to complete quality
documentation through the team members (soft and hard copies) for procurement
of materials.
·
Develop and build
contacts in the local markets and as well out-side the region.
·
Develop and maintain effective &
productive working relationships with key business managers across the
organization as well as suppliers/vendors.
·
Liaison between company and peer
organizations, communicating various issues and troubleshooting and resolving
problems.
·
Ensure all procedures, policies and
shortage awareness is thoroughly understood by subordinates.
·
Manage teams with clearly defined
objectives to produce outstanding results.
·
Any other job that wlill be given
from time to time
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional Qualifications
·
Degree/ Diploma in Supply chain
management /Procurement
Competencies/Abilities/Skills Required
·
o
§ Supervisory skills
§ Excellent negotiation skills
§ Analytical skills
§ High levels of integrity and confidentiality
Relevant Job Experience
·
o
§ Must have worked in a similar position for at least three years
Assistant Internal Auditor
Main Purpose Of The Job
The position is responsible for Assisting in internal audit
processes, assurance, quality internal controls and standardization of systems,
and activities at NCCK; ensuring adherence to policy prudent reporting
requirements, cost management and internal controls which aims at contribution
to the proper, economic and effective use of resources.
Responsibilities
Risk Management
·
Conduct risk assessment of NCCK
departments/Investments or functional area in established/required timeline.
·
Ensure that the Council maintains
adequate systems of internal controls and risk management.
·
Establish risk-based audit programs
for Council operations
·
Review the existence and suitability
of internal control systems design and identify gaps
·
Conduct audit testing of specified
area and identify reportable issues and dimension of risk
Compliance audit
·
Ensure compliance with policies and
procedures in the entire NCCK operation.
·
Ensure compliance with regulatory and
audit requirements.
·
Ensure that the Council maintains
adequate insurance policies.
·
Ensure that the Council maintains
adequate safety and health procedures for its operations, processes, offices
and properties.
·
Ensure safekeeping of all Council’s
security documents.
Monitoring and Reviewing of Council operations
·
Coordinate coverage with the external
auditors and ensure that each party is aware and brief on areas of concern as
relates to audit work.
·
Review systems and recommended
appropriate controls and procedures on areas that need improvement.
·
Make recommendations, where
necessary, to revise other policy documents/manuals in the Council in order to
ensure adherence to the Council’s policies, statutory and legal regulations and
donor reporting requirements.
·
Plan, organize and undertake internal
audit checks ensuring clear audit trails, records and documentation exist for
ease of external audit.
·
Review and report on the accuracy,
timeliness and relevance of the financial and other information that is provided
for management
Qualifications
Level of Education/Academic Qualification
·
Bachelor’s degree in any of the
following areas: Accounting, Finance, Business or any related field.
·
Specialized Training/Professional
Qualifications
·
CPA Part (K),
·
CISA/CFA/Certified Internal Auditor
is an added advantage
Competencies/Abilities/Skills Required
·
Excellent communication and report
writing skills
·
Strong critical and analytical skills
and attention to details
·
Strong numerical skills
·
Strong interpersonal skills
·
Computer skills (MS Office Suite,
DOS, Accounting packages)
·
Should be an active member of the
Institute of Certified Public Accountants of Kenya.
·
High level skills in accounting in a
computerized environment.(e.g. Net-suite Open Air/Enterprise Resource planning (ERP)
·
Proven financial management skills.
·
Should possess strong communication,
negotiation, and administration skills.
·
Should have knowledge in general risk
management and business management.
·
Exemplary level of personal and
professional integrity
·
Good knowledge of KAS, IAS, IFRS and
Tax laws
·
High level skills in accounting in a
computerized environment.
·
Proven financial management skills.
Relevant Job Experience
·
At least five (2) years relevant
experience.
·
Must have experience in service
industry
Security Officer
Main Purpose Of The Job
To enhance and promote efficient and magnificent secure flora
and digital security
Responsibilities
Key Objective
·
Responsible for creating and
maintaining excellent relationship between the hospital and Government security
agencies
Responsibilities
·
Define and implement the security
policies & procedures for the premises. Revision of these policies and
procedures, as and when required is important, to improve the security
processes. Training of security team on these P&Ps and safety aspects on a
regular basis.
·
Ensure a safe and secure environment
and the safety of patients, visitors, staffs and manage outsourced security
provider and respond rapidly to security emergencies within the hospital.
·
Conduct routine audit of the processes
involved and improvement in the access control process, implementation of cost
control measures related with the access control in the patient floors and
other strategic areas of the premises.
·
Perform regular occupational safety
programs such as fire drills, child abduction, workplace violence, terrorism
and loss prevention.
·
Implement the P&P on the material
control in the premises and gate passes to achieve effective control over the
material movement, routine audits of follow up process with the concerned
departments on routine basis, training of the security manning the time office
to control material movement in and out of the premises.
·
Carry out independent investigations
into intended and actual breaches of security and taking comprehensive corrective
action to mitigate the situation.
·
Ensure that there are effective and
efficient security systems to safeguard Hospital assets and resources.
·
Participate in planning and
coordinating security operations for specific events and participate in corporate
risk management programs.
·
Collecting and collating intelligent
information on current trends of crime and related matters that may affect the
smooth running of the Hospital, inform the management and recommend appropriate
measures.
·
Liaising with other operational areas
within the hospital to ensure harmony, consistency, and quality, sufficient and
timely services.
·
To ensure planning, cost control and
cost effective operations of the department.
·
Liaising and maintaining regular
contacts with Governmental security agencies.
·
Formation of the post instructions,
various security processes and routine audit, formation of the SOPs and
training of the security on all the operational aspects, documentation of the
training records, training of departmental trainers to improve the security
operating standards.
·
Perform any other duty that may be
assigned by the Hospital administrator from time to time.
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional
Qualifications
·
Bachelors degree in criminology and
security studies
Other Competencies/Abilities/Skills
Required
·
Skills in risk management
·
Skills in strategic and leadership
management.
·
Must be vigilant.
·
Must be able to develop access and
monitor policies.
·
Excellent interpersonal, oral and
written communication skills
·
Strong report writing and
presentation skills
·
Self-motivated and quick to take
initiative
Relevant Job Experience
·
Must have worked in a similar
position for at least three years.
Marketing Executive
Main Purpose Of The Job
To provide and promote sales of the Jumuia Hospitals Ltd.
Responsibilities
Job Objectives
·
Partner with the corporate marketing
teams and sales team to develop the sales strategy for the hospital in order to
achieve the revenue targets
·
Conceptualize new initiatives for
increasing sales and top of mind recall amongst potential patients/customers
and to leverage the Brand
·
Identify new markets; new
engagements, new specialties and ways to drive future business
·
Manage the profitability of the unit
by ensuring marketing spends are commensurate with the turnover achieved
·
Monitor the day-to-day operations of
the sales & marketing team so that business and sales practices are
conducted with great professionalism and integrity and comply with the Code of
Conduct, company policies and ethical standards, and local, regional and
national law, regulations and guidelines
·
Develop and manage the fiscal budget
related to sales activities. Develop and execute plans within allocated budget.
Ensure expenses remain within budgetary guidelines
·
Gather information related to sales
& marketing best practices in the healthcare industry and incorporates into
sales & marketing training strategies and programs at the hospital.
·
Implement and co-coordinate all
marketing activities for the unit. Brief creative agencies regarding
promotional and editorial materials. Provide inputs to corporate marketing team
to further enhance the impact of marketing initiatives.
·
Design and implement a sales training
curriculum to support the strategy, including new hire training, product and
disease state information, selling skills and other skill development programs,
and compliance training related to promotional practices.
·
Lead the Marketing efforts to Doctors
(Doctor Marketing). Guide and direct team members on the right process to be
followed for creating a doctors referral base. Define focus areas and ways to
ensure greater conversion of doctors and enhanced referrals to the hospital.
·
Conceptualize and implement various
direct sales initiatives to reach customers directly.
·
Take active interest in the
recruitment, performance management and training & development of all team
members. Appraise employee performance and facilitate team engagement
activities.
·
Periodically analyzing MIS reports to
draw inferences, trends and inputs to be used for marketing. Analyze
advertising and marketing spends to ensure marketing budgets are utilized
effectively.
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional
Qualifications
·
Higher Diploma in Business
Administration / Sales and Marketing
Other Competencies/Abilities/Skills
Required
·
Bachelor’s Degree in a business
related discipline
·
Over 4 years’ experience in a Senior
Accountant position
·
Working knowledge of accounting
systems,
·
Analytical, technical and logical
approach to problem solving
·
Excellent interpersonal, oral and
written communication skills
·
Strong report writing and presentation
skills
·
Self-motivated and quick to take
initiative
Relevant Job Experience
·
Must have worked in a similar
position for at least three years.
Biomedical Engineer
Main Purpose Of The Job
This position is responsible for ensuring that all hospital
equipments, electrical items, mechanical instruments and plumbing items are
well maintained (Biomedical & MEP)
Responsibilities
Biomedical:
·
Conduct pre installation works
·
Install and commission medical
equipment and plants;
·
Conduct repair of highly
complex medical equipment;
·
Perform preventive maintenance of
highly complex medical equipment;
·
Conduct performance and safety test
and calibration of highly complex medical equipments
·
Conduct fairly basic facility and
utility repairs;
·
Operate highly complex medical and general
plants;
·
Technical advice including
outsourcing technician to repair complex equipment.
·
Prepare technical specification for
spare parts, consumables and materials required;
·
Order spare parts, consumable and
materials required for maintenance and repair of equipment and plants
·
Maintain a record of spare parts,
material and consumables purchased and utilized in the workshop
·
Ensure Hospital engineering functions
comply with medical, certification, legal and safety standards.
·
Facilitating trainings and continuous
professional development activities within the department.
·
Ensure all Engineering operations
within the Hospital run at optimal level.
·
Ensure that all warranties and
maintenances contract for all equipments and plant are in place
·
Implementing medical engineering
programs and projects.
·
Collecting and collating
information for research on Bio medical engineering services into integral
health information.
·
Over see technicians on how to
assemble, install, test, and maintain electrical or electronic wiring,
equipment, appliances, apparatus, and fixtures, using hand tools and power
tools.
·
Diagnose malfunctioning systems,
apparatus, and components, using test equipment and hand tools, to locate the
cause of a breakdown and correct the problem.
·
Connect wires to circuit breakers,
transformers, or other components.
·
Inspect electrical systems,
equipment, and components to identify hazards, defects, and the need for
adjustment or repair, and to ensure compliance with codes.
·
Advise management on whether continued
operation of equipment could be hazardous.
·
Test electrical systems and
continuity of circuits in electrical wiring, equipment, and fixtures, using
testing devices such as ohmmeters, voltmeters, and oscilloscopes, to ensure
compatibility and safety of system.
·
Plan layout and installation of
electrical wiring, equipment and fixtures, based on job specifications and
local codes.
·
Direct and train workers to install,
maintain, or repair electrical wiring, equipment, and fixtures.
Their work typically involves:
·
Planning and undertaking scheduled
maintenance
·
Responding to breakdowns
·
Diagnosing faults
·
Repairing equipment
·
Supervising engineering and technical
staff
·
Obtaining specialist components,
fixtures or fittings
·
Managing budgets
·
Maintaining statistical and financial
records
·
Ensuring compliance with health and
safety legislation
·
Creating maintenance procedures
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional Qualifications
·
Diploma in Biomedical engineering
Other Competencies/Abilities/Skills
Required
·
Knowledge in Biomedical equipments
·
Knowledge in Mechanical, Electrical
and Plumbing equipments
·
Self-motivated and quick to take
initiative
Relevant Job Experience
·
Must have worked in a similar
position for at least three yea
Pharmaceutical Technologist
Main Purpose Of The Job
Role involves providing guidance and leadership to the
laboratory section and ensuring provision of quality and timely services
Responsibilities
Job Objectives
·
Quality and timely service
·
Cost effective use of resources
·
High levels of health and safety
practices
·
Creation of a conducive work
environment
·
Continuous quality improvement
·
Timely reports
·
Team player
These objectives will be met through the following key
tasks:
·
Daily stock checking
·
Dispensing drugs to the patients
·
To provide an error free drugs to
patients by ensuring no errors during the process of dispensing by ensuring a
hassle free environment for staff.
·
Go through the prescriptions
carefully.
·
If in doubt, check with the
senior in the department or with the referral doctor.
·
Clarify the quantity required and the
dosage required with the patients.
·
Prepare the bill for the quantity
required and inform the patient / customer about the bill amount.
·
Generate the bill in duplicate.
·
Take the medicines from the
respective racks in accordance with the bill and the doctor’s prescription.
·
Check the medicines physically
for batch no, expiry quantity with the bill and prescription and approved by
the pharmacist.
·
Pack the medicines along with the
prescription and the original bill. If patient prefers, counselling on dosage
and regimen, explain and counsel them on how it needs to be taken and the
reasons for the medications.
·
Lifesaving drugs availability, non-moving
drug monitoring, short expiry drugs removal before 6 months of expiry.
·
Ensuring that proper storage
conditions are maintained for all the drugs.
·
Inventory management – physical stock
and computer stock maintenance.
·
Co-ordinate with in charge to ensure
availability of drugs and surgical products at any given point of time.
·
Arranging the non-available medicine
if required, request the concerned doctors for alternate medicines.
·
Prepare the short-expiry medicines
list hand over to the In charge once in a month.
·
Receive the prescriptions from
the patients/customers.
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional
Qualifications
·
Diploma in Pharmaceutical Technology
·
Management training / experience
Other Competencies/Abilities/Skills
Required
·
Supervisory skills
·
Excellent negotiation skills
·
Analytical skills
·
High levels of integrity and
confidentiality
Relevant Job Experience
·
Must have worked in a similar
position for at least three years.
Medical Officer
Main Purpose Of The Job
Responsible for provision of personal, family, whanau and
community orientated comprehensive primary care medical services to
individuals. As part of the general practice team he/she is responsible for
providing patient-centered, culturally appropriate, and individual holistic
care to a defined population.
Responsibilities
Curative Work
·
The Medical Officer will organize the
dispensary, outpatient department and will allot duties to the other staff to
ensure smooth running of the OPD.
·
Ensure suitable arrangements for the
distribution of work in the treatment of emergency cases which come outside the
normal OPD hours.
·
Organize laboratory services for
cases where necessary and within the scope of his laboratory for proper
diagnosis of doubtful cases.
·
Make arrangements for rendering
services for the treatment of minor ailments at community level and at the PHC
through the Health Assistants, Health Workers and others.
·
Attend to cases referred to him/her
by Health Assistants, Health Workers, ASHA / Voluntary Health Workers where
applicable, Dais or by the School Teachers.
·
Screen cases needing specialized
medical attention including dental care and nursing care and refer them to
referral institutions.
·
Provide guidance to the Health
Assistants, Health Workers, Health Guides and School Teachers in the treatment
of minor ailments.
·
Cooperate and or coordinate with
other institutions providing medical care services in his/her area.
·
Organize and participate in the
“health day” at least once in a month.
Preventive and Promotive Work
·
Ensure that all the members of
his/her Health Team are fully conversant with the various National Health &
Family Welfare Programs including NRHM to be implemented in the area allotted
to each Health functionary. He/she will further supervise their work
periodically both in the clinics and in the community setting to give them the
necessary guidance and direction.
·
Prepare operational plans and ensure
effective implementation of the same to achieve the laid down targets under
different National Health and Family Welfare Programmes.
·
Conduct field investigations to
delineate local health problems for planning changes in the strategy of the
effective delivery of Health and Family welfare services.
Reproductive and Child Health Programme
·
The MO will promote institutional
delivery and ensure that the PHC has the facilities to act as 24×7 service
delivery PHC.
·
Family Planning
·
Universal Immunization Programme
(UIP)
·
National Vector Borne Disease Control
Programme (NVBDCP) Malaria
·
Control of Communicable Diseases:
·
National Programme for Prevention of
Visual Impairment and Control of Blindness:
·
Training
Administrative Work
·
Supervise the work of staff working
under him/her.
·
Ensure general cleanliness inside and
outside the premises of the PHC and also proper maintenance of equipment under
his/her charge.
·
Eensure to keep up to date inventory
and stock register of all the stores and equipment supplied to him/her and will
be responsible for its correct accounting.
·
Get indents prepared timely for
drugs, instruments, vaccines, ORS and contraceptive etc. sufficiently in
advance and will submit them to the appropriate health authorities.
·
Check the proper maintenance of
the transport given in his/her charge.
·
Scrutinize the programmes of
his/her staff and suggest changes if necessary to suit the priority of work.
·
Get prepared and display charts in
his/her own room to explain clearly the geographical areas, location of
peripheral health units, morbidity and mortality, health statistics and other
important information about his/her area.
·
Hold monthly staff meetings with
his/her own staff with a view to evaluating the progress of work and suggesting
steps to be taken for further improvements.
·
Ensure the regular supply of
medicines and disbursements of honorarium to health guides.
·
Ensure the maintenance of the
prescribed records at PHC level.
·
Receive reports from the periphery,
get them compiled and submit them regularly to the district health authorities.
·
Keep notes of his/her visits to the
area and submit every month his/her tour report to the CMO.
·
Discharge all the financial duties
entrusted to him/her.
Other expectations
·
Team player: Work collaboratively
with Senior Management Team and Department staff in team assignments;
Qualifications
Level of Education/Academic Qualification
·
At least Secondary School Education
(KCSE).
Specialised Training/Professional
Qualifications
·
Bachelor’s Degree in Medicine and
Surgery from a recognized university.
·
At least two years’ post internship
experience in medical practice in a busy Health Facility.
·
Must be registered with the Medical
Practitioners and Dentists Board Kenya.
·
Must have a course in life support.
·
Must have a valid practice license.
·
Must know professional standards.
·
Must be computer literate.
Other Competencies/Abilities/Skills
Required
·
Good communication skills.
·
Good observation skills.
·
Analytical skills.
·
Good problem solving skills.
·
Good team player.
·
Ability to work under pressure.
Relevant Job Experience
·
Must have worked in a similar
position for at least two to three years in a similar position.
How To Apply
Interested candidates should click
here to download the NCCK Job Application Form. The Application Forms to be sent to recruitment@ncck.org and received not later than 12.00
noon on 29th November 2019. Only shortlisted candidates will be
contacted. Please indicate the position you are applying for in the subject line
of the email.
Please note that NCCK does
NOT charge any fee whatsoever for
application, processing, interviewing or securing employment.