Administrative Assistant
Branch Manager (Large Branch)
Senior Internal Auditor
Finance Officer
Purpose
This position acts as the first point of contact for all members
and prospective members, taking enquiries via multiple communication channels,
providing a high level of customer service, and updating the database
accordingly.
Responsibilities
Managerial / Supervisory/ Operational Responsibilities or roles:
·
Ensure timely update and maintain up
to date membership database and members directory as per the communication
received from the members.
·
Recruitment of new members both
individual and corporate.
·
Assist in the creation and
development of membership and marketing material e.g. letters, new member
welcome packs, newsletters, communications, member questionnaires and
brochures.
·
Ensure timely dispatch the Management
Magazine to members and Branches.
·
Responsible for preparation and
ensure timely dispatch of membership cards and certificates.
·
Print and dispatch invoices to
members whenever the subscription fall due.
·
Assist in the development of the
membership recruitment and retention strategies.
·
Keep records and produce detailed
reports on recruitment and retention activities, marketing campaigns, members
behaviour and responsible for general office administration.
·
Handle inquiries from members and
ensure timely response to enhance customer satisfaction.
·
Assign tokens for members for voting,
vetting nominees and processing their payment and ensuring they are well
updated.
·
Actively engage in marketing
membership to be able to be able to meet the set recruitment targets.
·
Any other duty that may be assigned
from time to time by your supervisor.
Qualifications
Minimum level of academic qualification, skills and knowledge
required to perform effectively in the role:
·
Diploma in a relevant field from a
recognized institution.
·
Minimum level of personal and
professional experience required to perform effectively in the role:
·
Minimum months or years of experience
required to have to be appointed to the position :
·
Two(2) years of relevant work
experience
Key Performance Indicators
·
Membership recruitment and retention
as per targets
·
Ensure all membership invoices are
dispatched to members
·
Upto date membership database
·
Membership satisfaction
·
Timely dispatch of membership
documents and journals
Branch Manager (Large Branch)
Purpose
Reporting to the Regional manager, this position is responsible
for provision of leadership and general administration of the branch to ensure
achievement of financial targets, and successful promotion and delivery of KIM
service offerings.
Responsibilities
Managerial / Supervisory/ Operational Responsibilities or roles:
·
Provide leadership through management
of the staff and resources at the branch to ensure efficient and effective
service provision at the branch level.
·
Develop and implement strategic plan
for the branch in line with KIM’S strategic plan and prepare the annual plan
for the branch.
·
Lead in the delivery of KIMSOM
products, membership and business solution services at the branch.
·
Responsible for quality assurance of
services in the branch through ensuring that all branch operations are within
the provided and approved procedures, rules and regulations and standard.
·
Constantly monitor costs at the
branch through to ensure cost efficiency.
·
Market the school and membership
through corporate visits, exhibition, school visits and one on one interaction
to be able to reach out to the target market.
·
Prepare reports such as financial
reports, academic reports and administration reports to inform
management on the progress plans and challenges of the branch
·
Represent the branch in executive
committee meetings and communicate to the branch staff on decisions made.
·
Supervise and allocate work to the
branch staff to ensure efficiency and effectiveness of work.
·
Overall in charge of the branch
performance and reports to management
·
Responsible for the branch budget
through preparation of the annual budget, generation of revenue through selling
branch services and approves petty cash expenditure.
·
Responsible for overseeing student
recruitment for registration for all courses offered at the branch
Qualifications
Minimum level of academic qualification, skills and knowledge
required to perform effectively in the role:
·
Master’s Degree in relevant field
from a recognized Institution.
·
Minimum level of personal and
professional experience required to perform effectively in the role:
·
Minimum months or years of experience
required to have to be appointed to the position :
·
Eight(8) years of relevant work
experience
Senior Internal Auditor
Job Purpose
This position is responsible for giving assurance to the
management and the council that the Institute resources are optimally used
and report on the risk management and ensure proper mitigation strategies
are put in place to manage the risks.
Responsibilities
Managerial / Supervisory/ Operational Responsibilities or roles:
·
Manage the internal audit plan and
development of audit programs for the institute to ensure efficiency in
audit execution.
·
Carry out risk assessment for the
institute to point out priority for the institute consideration.
·
Carry out compliance audit for the institute
to ensure its compliance to the legal and statutory requirement.
·
In charge proper system of
documentation of audit work papers/tests for evidence and reference when
required.
·
Responsible for proper utilisation of
resources and provide assurance on their optimal use.
·
Prepare detailed audit reports and
recommend on ways to improve internal controls.
·
Follow up on findings and
recommendations agreed during internal audits.
·
Assist in the implementation of the
Management University of Africa (MUA) audits.
·
Spearhead the internal audit
activities of the Humanitarian Leadership Academy (HLA).
·
Conduct investigations and special
projects where applicable.
Qualifications
Minimum level of academic qualification, skills & knowledge,
personal and professional experience required to perform effectively in the
role:
·
Minimum of Five (5) years’ working
experience in the same role
·
Bachelor’s degree in the relevant
field from a recognised institution
·
Be a CPA finalist and a registered
Member of ICPAK
·
Certified Information System
Auditor(CISA)
Finance Officer
Job Purpose
Deputise the head of finance and admin to oversee accounts
receivable management creditors management, taxation, treasury management
and ensure compliance of finance statutory (maintaining internal control
systems)
Responsibilities
Managerial / Supervisory/ Operational Responsibilities or roles:
·
Management of credit control function
to ensure the revenues are well captured in the system to manage cash flow.
·
Management of creditors to ensure
that payments are done in a timely manner.
·
Ensure proper management of funds
through preparation of monthly and weekly forecasts to maintain the
institute’s sound liquidity and reputation.
·
Supervise bank reconciliations to
ensure data is properly captured and all transactions are in order.
·
Management of fixed assets, policies
and procedures to ensure employees have a conducive working environment
and customer satisfaction. They can also be used as collateral in case the
institute requires extra funding.
·
Carry out project related financial
planning to ensure well utilisation of funds.
·
Train and develop departmental staff
in liaison with Human Resource through carrying out a training needs
assessment to enhance their skills and competence.
·
Deal with external customers such as
auditors, banks, service providers and supplier to ensure compliance and
seamless information flow.
·
Ensure all insurance policies are in
place to safeguard assets and staff of the institute.
·
Supervise proper book keeping and
filing to ensure all transactions are captured well.
·
Tax planning and management for
compliance with the regulator to avoid penalties.
Qualifications
Minimum level of academic qualification, skills and knowledge
required to perform effectively in the role:
·
Bachelor’s degree from a recognised
institution
·
Minimum level of personal and
professional experience required to perform effectively in the role:
·
Be a CPA finalist and a Member of
ICPAK
·
Minimum months or years of experience
required to have to be appointed to the position :
·
Five (5) years’ of relevant
experience
How To Apply
Interested candidates are advised to send an Application letter
in MS Word format to the email address: recruitment@kim.ac.ke to reach us by 10th October, 2019. In addition, please attach a curriculum vitae that contains
details of your qualifications, experience and positions held relevant to this
role. Include your day and evening telephone numbers, email address, names and
address of three professional referees.