Cashier Job in Kenya - NGO

Cashier

The role reports hierarchically to the proram Manager and technically to the Roving Finance Assistant -Kenya Mission.

Responsibilities

Objective 1: Manage Base Petty Cash

·         Enter advance requests in the advance book;

·         Prepare petty cash Payments for the Base for Field administrators to approve

·         Receive and check the eligibility of invoices submitted for payment.

·         Enter purchase invoices in cash book excel to be imported to saga

·         Close the cash account every month: physical counting, printing of accounting documents, check supporting documents;

·         Consolidate Cash Forecast for the Base.

·         Pay salary advances

Objective 2: Cash & Bank Management

·         Organise and check the timely receipt of the bases’ monthly accounting

·         Check accounting document information, including consistency between vouches and cash books, physical counting and balances;

·         Check the bases’ electronic accounting consistency: accounting codes, project codes, budget lines, titles;

·         Check and ensure invoice eligibility;

·         Check accounting voucher submissions (translation, numbering, layout);

Objective 3: Review of documentation, filing & archiving

·         Review of all Finance documentation at the base to ensure completeness.

·         Double Filing and archiving at Base level per month per donor and filing of grants/ finance related documentation.

·         The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.

Internal & External relationships

Internal

·         Communicate and exchange of information other departments within the organization and field staff.

·         Work closely and in collaboration with the HOD- Finance and Exchange of information

·         HOD- Finance: hierarchical relationship – technical support – exchange of information

·         Logistics Officer: Payment of suppliers

·         Base Administrators: Payment of supplier, general finance support/ clarification

External

·         Suppliers : liaise with suppliers for any finance matters and payment

·         Auditors: Provision of documents for audit

Reporting Responsibilities

·         Cash and Bank Reconciliations

·         Cash Forecasts

·         Monthly Accountancy.

Qualifications

·         Undergraduate Degree in Business Management or its equivalent.

·         Any level of CPA will be an added advantage

·         Flexible and adaptable to changing work conditions.

·         Minimum one year of professional finance or accounting experience, preferably in an NGO

·         Knowledge of finance/accounting procedures.

·         Demonstrated planning and organizational skills as well as verbal and written communication

·         Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package

·         Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system

·         Ability to pay attention to detail

·         Self-starter with a strong desire to promote and implement continuous improvement endeavors

How to Apply

Applications, including CV with cover letter and 3 professional references to be sent via email to:

hr-recruitment@so-actionagainsthunger.org not later than 21^st February 2019 clearly mentioning the position on the subject line. e.g Cashier -AAHK Only Shortlisted candidates will be contacted for interviews.Female candidates are encouraged to apply.