Supply Chain Manager
Current Grade: EPZA 3
Current Grade: EPZA 3
Ministry
/Corporation: Export Processing Zones Authority
Directorate:
N/A
Division:
N/A
Department:
Supply Chain Management
Section
/ Unit: N/A
Location
/ Work station: Headquarters with possible travels to the regional offices
Reports
to: Chief Executive Officer
Direct
reports: Assistant Manager Supply Chain,
Indirect
reports: Principal Supply Chain Officer, Senior Supply Chain Officer, Supply
Chain Officer, Senior Supply Chain Assistants/Supply Chain Assistant
Job Purpose
Responsible
for developing and consolidating strategic procurement plans and ensuring
efficient utilization of funds as per the requirements of the Public
Procurement and Asset Disposal Act and Regulations.
Responsibilities
Managerial / Supervisory Responsibilities
·
Develop the Department’s Work plan
and budget;
·
Prepare monthly, quarterly, annual
departmental and statutory reports
·
Develop the draft procurement plan of
the Authority
·
Oversee the execution of the
Authority’s approved procurement plan
·
Prepare draft Board management papers
for approval
·
Mentor and coach departmental staf
·
Coordinate performance management in
the department
·
Provide advisory services to the CEO,
Board and Heads of Departments on
Procurement related issues
·
Participate in the determining
staffing requirements and recruitment of staff for the department
·
Chair departmental meetings
·
Determine the training and
development needs in the Department
·
Identify procurement needs of the
Department
·
Participate in committees meetings as
appropriate
Operational Responsibilities / Tasks
·
Coordinate the development and
implementation of procurement plans and budgets outlining key activities to be
undertaken, resource requirements, performance measures and indicators as well
as expected outcomes
·
Determine Procurement management
information system requirements for monitoring, tracking and controlling
operating costs as well as maintaining up-todate inventory of goods and services
·
Coordinate the development of
detailed tender specifications and performance standards to facilitate
procurement of capital equipment, goods and services in strict compliance to
both government and donor procedures and regulations
·
Coordinate and participate in
procurement negotiations with suppliers and vendors to consider tender
applications against approved technical specifications and with due regard to
market price, cost, quality and speed of delivery as well as economy of
operations
·
Coordinate cost-efective disposal of
obsolete machinery, equipment, furniture and other salvage goods in accordance
with government and donor supplies policies and procedure
·
Ensure efective Procurement
management including driving optimal and cost efective supply of goods and
services in the organization;
·
Develop procedures and manuals to
guide procurement process in the Authority.
·
Participate in the development of
procurement and contracting requirements;
·
Continuously monitor requisitions to
ensure that proper procedures are followed and policies enforced;
·
Develop Market survey strategies
·
Carry out induction for interns and
young professionals
·
Act as Secretary to the management
Tender Committee.
Job Dimensions
Financial Responsibility
·
Development of the Department’s Work
plan and budget
·
Cost efective utilization of funds in
procuring goods and services
·
Responsibility for Physical Assets
·
Responsible for physical assets
assigned by the Authority
·
Responsible for the security and
storage of stores
Decision Making
·
Makes strategic financial and
operational decisions for the section
·
Plans the work of subordinates
·
Assigns work to subordinates
·
Monitors subordinates work
performance
·
Appraises/evaluates subordinates
performance
Working Conditions
·
Works predominantly in an office or
comfortable environment.
·
The working conditions can be
stressful due to issuing of reports that may contain unfavourable decisions.
Job Competencies (Knowledge, Experience and Attributes /
Skills)
Academic Qualifications
·
Master’s in Procurement, Supplies,
Logistics, Business Administration or Business Management, Strategic Management
or any other relevant equivalent disciplines from a recognized Institution
·
Bachelors degree in Procurement,
Supplies, Logistics, Business Administration or Business Management, Commerce,
Social Sciences and Strategic Management or any other relevant equivalent
disciplines
Professional Qualifications / Membership to professional
bodies
·
Professional/Graduate Diploma from
Institute of Purchasing and Supply (UK) or certified Procurement Supply
Professional Kenya (CPSP-K) Part IV Final or its accepted equivalent from a
recognized professional body
·
Leadership Course lasting not less
than 6 weeks
·
Certificate in Computer Proficiency
·
Member of Kenya Institute of Supply
Management (KISM) or relevant professional body
·
Meets the provision of chapter Six of
the constitution
Previous relevant work experience required
·
Have nine (9) years’ experience with
three (3) years served in the position of Assistant Manager, Supply Chain
Management
Functional skills Behavioural competencies/ Attributes
·
Strong planning and organization
skills
·
Conflict resolution skills
·
Capacity building and coaching skills
·
Public speaking & PR skills
·
Computer/ICT skills
·
Knowledge of Laws and regulations
affecting Public Procurement and Asset Disposal
·
Leadership and Organizational skills
·
Ability to drive change and
innovation
·
Human relations & interpersonal
skills
·
Team building and motivational skills
·
Negotiating, facilitating and
influencing skills
·
High level of integrity
Minimum
basic Salary Kshs 140,318.00 Maximum basic salary Kshs 350,000.00
Total
allowances 143,800.00
Successful
candidate will enter the scale at basic salary of Kshs 140,318.00
Assistant Manager, Corporate
Communications
Grade: EPZA 4
Ministry/Corporation: Export
Processing Zones Authority
Directorate: Investments &
Corporate Communications
Division: N/A
Department Corporate Communications
Location / Work station:
EPZA Headquarters, Administration
Building, Viwanda Road. Athi River EPZ
Reports to: Manager, Investment
Promotion
Direct reports: Principal Corporate
Communications Officer
Indirect reports: All other staff in
the Corporate Communication section
Job Purpose
Responsible for executing the
Authority’s corporate communications strategy, policy and programmes aimed at
enhancing relationships with stakeholders and building a positive corporate
image.
Responsibilities
Managerial / Supervisory
Responsibilities
·
Develop work plans and budgets for
the Section for approval
·
Oversee the execution of the approved
section work plans and budgets
·
Oversee performance management in the
section
·
Prepare and submit all monthly,
quarterly and annual reports for the section
·
Prepare a draft board management
papers for approval
·
Identify training needs for the
sectional staff
·
Participate in the recruitment of
staff within the section
·
Participate in the development and
review of the Authority’s strategic plan
·
Identify procurement needs of the
section
·
Mentor and coach section staff
·
Participate in various committees in
the Authority
Operational Responsibilities / Tasks
·
Identify main client groups and
audiences and determine the best way to communicate publicity information to
them.
·
Write interesting and effective press
releases, prepare information for media kits and develop and maintain company
internet or intranet web pages.
·
Assign, supervise and review the
activities of public relations staff.
·
Evaluate advertising and promotion
programs for compatibility with public relations efforts.
·
Establish and maintain effective
working relationships with local and municipal government officials and media
representatives.
·
Direct activities of external
agencies, establishments and departments that develop and implement
communication strategies and information programs.
·
Formulate policies and procedures
related to public information programs, working with public relations
executives.
·
Respond to requests for information
about employers’ activities or status.
·
Facilitate consumer relations, or the
relationship between parts of the company such as the managers and employees,
or different branch offices.
·
Maintain company archives.
·
Manage in-house communication
courses.
·
Produce films and other video
products, regulate their distribution, and operate film library.
·
Observe and report on social,
economic and political trends that might affect employers.
·
Develop and maintain the company’s
corporate image and identity, which includes the use of logos and signage.
·
Manage communications budgets.
·
Manage special events such as
sponsorship of races, parties introducing new products, or other activities the
firm supports in order to gain public attention through the media without
advertising directly.
·
Draft speeches for company
executives, and arrange interviews and other forms of contact for them.
Job Dimensions
Financial Responsibility
·
Preparation and development of
section’s budgets and approval.
·
Oversee the execution of the approved
section work plans and budgets
Responsibility for Physical Assets
·
Responsible for physical assets
assigned by the institution;
·
Provide oversight for all the section
physical assets
Decision Making
·
Makes strategic, operational and
financial decisions for decisions for the section
·
Plans the work of subordinates
·
Assigns work to subordinates
·
Monitors subordinates work
performance
·
Appraises/evaluates subordinates
performance
Working conditions
Work predominantly within the office.
The position will require participation in public events and fairs and local
& regional travel
Job Competencies (Knowledge,
Experience and Attributes / Skills).
Academic Qualifications
·
Masters Degree in Communications/
International Relations/International Business or equivalent from a recognized
Institution;
·
Bachelors degree in Public Relations,
Communications or related field/Business administration or related field from a
recognized Institution;
Professional Qualifications /
Membership to professional bodies
·
Post-graduate Diploma in Public
Relations;
·
Communications or in a relevant
field;
·
Membership to related professional
bodies – PRSK, CIM KIM etc;
·
Attended Management course lasting
not less than four (4) weeks from a recognized Institution;
·
IT Proficiency and
·
Meets provisions of chapter 6 of the
Kenya Constitution.
Previous relevant work experience
required.
·
Have nine (9) years relevant
experience with three (3) years’ experience in the position of Principal
Corporate Communications Officer or comparable position in EPZA job Group 5.
Functional Skills: Behavioral
Competencies/Attributes
·
Organization skills
·
Good IT skills
·
Fair design and management skills
·
Good interpersonal and communication
skills
·
Work under pressure
·
Team player
·
Ability to meet deadlines
·
Be well groomed
Salary Scale for the position
Minimum basic Salary Kshs 75,731.00 :
Maximum basic salary Kshs 270,000.00
Total allowances 77,400.00
Successful candidate will enter the
scale at basic salary of Kshs 75,731.00
Principal ICT Officer
Grade: EPZA 5
Ministry /Corporation: Export
Processing Zone – Authority
Directorate: Research, Strategy and
Compliance
Department: Resource Mobilization and
ICT
Division: N/A
Section / Unit: ICT
Location / Workstation:
EPZA Head office
Reports to: Assistant Manager, ICT
Direct reports: Senior ICT Officer
Indirect reports: ICT Officers
Job Purpose
The jobholder is responsible for
implementing the approved departmental workplans, policies, processes and
procedures to support business objectives; The holder will be responsible for
Security, databases and infrastructure.
Responsibilities
Managerial / Supervisory
Responsibilities
·
Execute approved section’s work plans
and budgets
·
Assist in the Preparation and
submission all monthly, quarterly and annual reports for the department
·
Assist in the Identification of
training needs for the departmental staff
·
Participate in the development and
review of the ICT strategy
·
Mentor and coach departmental staff
·
Participate as an alternate member to
the ICT manager in various committees in the Institution
Operational Responsibilities / Tasks
·
Manage the network infrastructure
from a design, implementation, planning, and installation and support point of
view.
·
Monitor the utilization of the
network systems and forecast and advice on capacity changes; reporting status
to management. Identifying problems and bringing them to the Manager’s
attention with sufficient lead-time to avert crises
·
Undertake on-going maintenance
(housekeeping, health checks etc.) and maintain Technical Documentation for the
systems, user manuals, license agreements, and documentation of modifications
and upgrades
·
Plan, implement, verify and
troubleshoot local and wide-area enterprise networks and work focusing on
advanced security, voice and wireless solutions.
·
Plan, implement, verify and
troubleshoot local and wide-area enterprise networks and work focusing on
advanced security, voice, PABX’s and wireless solutions.
·
Facilitate the availability of
hardware and software relating to servers, storage, network and communication
systems for optimal performance and work towards minimal downtime of infrastructure;
·
Develop policies on LAN/WAN
availability, utilization and monitoring, and update departmental policies and
procedures on network management;
·
Liaise with the ICT Manager in
identifying and prioritizing institutional infrastructure needs, develop cost/benefit
analysis and capacity plans and collaborate with other functions in determining
departmental specific needs;
·
Carry out regular audits and tests of
the network infrastructure and apply necessary corrective measures.
·
Facilitate automation of all EPZA’s
network and infrastructure to improve interoffice communication;
·
Establish a strong working
relationship with external suppliers in order to enhance productivity and
manage costs, through negotiations and systems error escalations.
·
Formulate and implement information
security strategies; directing system control development and access
management, monitoring, control, and evaluation.
·
Implement effective and efficient
security measures that ensure network, systems and data security and recovery
from internal and external security threats. These include network EPZA data
access policies and restrictions
·
Assess the Authority’s information
security measures, such as Unified Threat Management Devices, firewalls,
anti-virus software and passwords, to identify any weak points that might make
information systems vulnerable to attack.
·
Carry out simulated attacks to test
the efficiency of EPZA’s security measures and prioritize security coverage to
ensure that strategically important data, such as member registration
information, receives the highest levels of protection.
·
Provide training for EPZA employees,
explaining security risks and demonstrating good practices, such as using
strong passwords and protecting data when they use mobile devices outside the
office.
·
Set up procedures and automated
processes to monitor the status of computers and networks to detect unusual
patterns of behaviour and respond as necessary
·
Analyse reports generated by the
monitoring system to identify trends that might indicate a future risk;
·
Prepare and submit monthly reports on
the security levels of EPZA information
·
Establishes system safeguards by
directing disaster preparedness development; conducting preparedness tests
·
Advice the ICT Manager on critical
security issues; recommending risk reduction solutions
Job Dimensions
Financial Responsibility
·
Participate in the preparation of
budgets
Responsibility for Physical Assets
·
Responsible for physical assets
assigned by the institution;
Decision Making
·
Makes strategic, operational and financial
decisions for the section
·
Plans the work of subordinates
·
Assigns work to subordinates
·
Monitors subordinates work
performance
Working conditions
·
Work predominantly within the office
Qualifications
Academic Qualifications
·
Masters Degree in Business Information
Technology, Computer Science or related field from a recognized Institution;
·
Bachelors degree in Business
Information Technology or Computer Science or a related field from a recognized
Institution;
Professional Qualifications /
Membership to professional bodies
·
Have attended Management Course
lasting not less than 2 weeks from a recognized Institution ;
·
Memberships to a relevant
professional body;
·
Relevant IT Certification and
·
Meets the provision of Chapter six of
the Constitution.
Previous relevant work experience
required
·
Have Six (6) years’ experience and
served as Senior ICT Officer or similar position in the Public Service or
reputable organization for three (3) years
Attributes
·
ICT proficiency Good communication
skills
·
Interpersonal skills
·
Attention to details
Minimum basic Salary Kshs 73,136.00
Maximum basic salary Kshs 154,500.00
Total allowances 60,400.00
Successful candidate will enter the
scale at basic salary of Kshs 73,136.00
Office Administrative Assistant- Legal
Grade: EPZA 9
Ministry /Corporation: EPZ-A
Directorate: Finance, Human Resource
and Administration
Department: Human Resource and
Administration
Section / Unit: Administration
Location / Work station:
Administration Building, Viwanda Road
Reports to: Senior Assistant Office
Administrator
Direct reports: Corporate Secretary
and Manager, Legal Services
Indirect reports Office Assistants
Job Purpose
The job holder is responsible for
legal secretarial services and clerical/administrative work.
Responsibilities
Operational Responsibilities / Tasks
·
Data processing from manuscripts
·
Operating office equipment and
security of office equipment, documents and records
·
Attending to visitors and clients
·
Handling telephone calls and
customers
·
Handling appointments
Job Dimensions
Responsibility for Physical Assets
·
Responsible for physical assets
assigned by the institution;
Decision Making / Job Influence
Working Conditions:
·
Work predominantly within the office
Qualifications
Academic Qualifications-KNEC
·
Diploma in Legal Secretarial Studies
from KNEC or equivalent from a recognized Institution
Professional Qualifications /
Membership to professional bodies
·
Certificate in computer applications
from a recognized institution.
·
Meets the requirement of Chapter Six
of the Constitution
Previous relevant work experience
required
·
Direct entry for Diploma in Legal
Secretarial Studies/Diploma in Law from Kenya School of Law or equivalent
qualification from a recognized Institution
Attributes
·
Attention to detail
·
Communication skills
·
Interpersonal skills.
·
Honest and confidentiality
Salary Scale for the position
Minimum Basic Salary Kshs 27,072.00:
Maximum Basic Salary Kshs 47,912.00
Total Allowances 29,000.00
Successful candidate will enter the
scale at basic salary of Kshs 27,072.00
Driver
Current Grade: EPZA 11
Ministry /Corporation: Export
Processing Zone Authority
Directorate: Finance, Human Resource
and Administration
Department: Human Resource and
Administration
Section / Unit: Administration
Location / Work station: EPZA HQ or
regional offices
Reporting Relationships
Reports to: Administration Officer
Job Purpose
Responsible for managing and
operating the assigned fleet unit.
Responsibilities
Operational Responsibilities / Tasks
·
Maintaining cleanliness of the
vehicle at all times.
·
Maintaining a neat work ticket.
·
Ensuring safety of passengers and/or
goods.
·
Ensuring security of the vehicle on
and of the road.
·
Detecting and reporting any
malfunctioning of the vehicle or motor cycle systems to the transport officer.
·
Carryout routine checks like engine
Oil, Coolant, Tyre Pressure before and after any journey and report any unusual
observation to the transport officer.
·
To comply with all the Kenyan Traffic
Laws and Government Check Unit regulations.
·
Ensuring overall vehicle maintenance
and management.
Job Dimensions
Responsibility for Physical Assets
·
Responsible for fleet unit assigned
by the Authority
Decision Making
·
Makes decisions using work
instructions
Working Conditions
·
The job holder is subject to moderate
hazards and moderate physical demand.
·
Experience moderate disruption to
leisure
Qualifications
Academic Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) minimum mean grade ‘D’ plain or its equivalent;
Professional Qualifications /
Membership to professional bodies
·
Valid Class BCE Driving License free
from any endorsement;
·
Occupational Trade Test Grade III for
drivers;
·
Meets the provisions of chapter six
of the constitution
Previous relevant work experience
required
·
Served in the grade of Driver atleast
three (3) years
Attributes
·
Knowledge of the Kenya Traffic Act
and GVCU regulations
·
Good Judgement
·
Ability to take instructions
·
Ability to communicate
·
Interpersonal skill
·
Integrity and commitment
·
Team playing skills
Salary Scale for the position
Minimum Basic Salary Kshs 16,595.00 :
Maximum Basic Kshs 29,464.00
Total Allowances 22,000.00
Successful candidate will enter the
scale at basic salary of Kshs 16,595.00
Office Assistant
Current Grade: EPZA 11
Ministry/Corporation: Export
Processing Zone Authority
Directorate: Finance, Human Resource
and Administration
Department: Administration
Section / Unit: Administration
Location / Work station: EPZA Offices
Reports to: Administration Officer
Job Purpose
Responsible for efficiently and
efectively Collect, register and deliver incoming mail.
Responsibilities
Operational Responsibilities / Tasks
·
Collect, Register And Deliver
Incoming Mail.
·
Register And Dispatch Outgoing Mail.
·
Deliver Documents Outside The
Organization
·
Deliver Documents Within The
Organization
·
cleaning offices,
machines/equipment/apparatus;
·
maintenance of general cleanliness
around the offices by collection and disposal of litter;
·
collecting and disposing waste
including papers and ensure general proper sanitation;
·
dusting the office and ensuring
habitable office conditions;
·
moving or carrying office equipment,
furniture and ensuring orderly arrangement;
·
dispatching letters and files; and
·
Performing general gardening including
landscaping, lawn scarping, cutting grass, weeding, and pruning.
·
Serve refreshments of tea and other
soft drinks on staf and visitors.
Job Dimensions
Responsibility for Physical Assets
·
Responsible for physical assets
assigned by the Authority
Decision Making
·
Makes decisions using work
instructions
Working Conditions
·
Works predominantly out of the office
Qualifications
Academic Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) mean grade D
·
Professional Qualifications /
Membership to professional bodies
·
Certificate in computer proficiency
from a recognized institution; and
·
Meets the provisions of chapter six
of the constitution.
Previous relevant work experience
required
·
No experience required
Attributes
·
Organizational skills Communication skills
·
Interpersonal skill
Minimum Basic Salary Kshs 16,595.00 :
Maximum Basic Kshs 29,464.00
Total Allowances 22,000.00
Successful candidate will enter the
scale at basic salary of Kshs 16,595.00
Temporary Driver
We are looking for a Driver to be
engaged by the Authority on Temporary basis.
Job Purpose
To provide secure and timely driving
services to the Authority and ensure safety and cleanliness of the vehicle
assigned.
Responsibilities
·
carrying out routine checks on
vehicle’s cooling, oil, electrical and brake systems and tyre pressure;
·
detecting and reporting vehicle
defects on time; ensuring vehicle cleanliness;
·
driving the vehicle as authorized;
·
ensuring security and safety of the
vehicle on and of the road, passengers and goods therein;
·
maintaining daily work ticket;
·
ensuring routine service and
maintenance of the vehicle;
·
timely reporting of accidents and
follow up of police abstract; and
·
Vehicle inspection and keeping
up-to-date insurance documents.
Qualifications
·
Kenya Certificate of Secondary
Education (KCSE) minimum mean grade ‘D’ plain or its equivalent;
·
Valid Class BCE Driving License free
from any endorsement;
·
Occupational Trade Test Grade III for
drivers;
·
3 years’ experience as a driver
·
Meets the provisions of chapter six
of the constitution
Terms of employment
You will be paid a monthly wage of
Kshs 24,000 on a two-year fixed term contract.
Temporary Electrical Artisan
Job Purpose
The job holder will be required to
Lay out, build, test and troubleshoot electronic and electrical components,
equipment and units in the Zone. In addition, the function entails preparation
of repair and maintenance schedules in EPZ workshops and other facilities and
projects.
Responsibilities
·
Routine checks of Electrical
equipment;
·
Fixing simple electrical gadgets and
installations for maintenance in buildings;
·
Monitoring and maintenance of standby
generators in the Authority.
·
Repairs and Maintenance of electric
systems in the Authority.
·
Assemble electronic systems based on
established technical specifications and ensure that correlating repair and
maintenance needs are fulfilled.
·
Create cable and wiring connections
in a safe and accurate manner, and perform regular inspections to identify defects
and replacements.
·
Construction of electrical systems in
the Authority’s minor projects.
Qualifications
·
Government Trade Test Grade
II/Artisan Course / Craft II (KNEC)/Technician I in Electrical &
Electronics (power option).
·
Served in the grade of Artisan or in
a comparable and relevant position for at least six (6) years;
·
O-Level Certificate with a minimum of
D Plain
·
Meets the provisions of chapter six
of the constitution
Terms of employment
You will be paid a monthly wage of
Kshs 24,000 on a two-year fixed term contract.
How To Apply
Candidates interested in these
positions are expected to fulfil the requirements of Chapter Six of the
Constitution of Kenya. Specifically, those applying for positions listed above
must obtain and submit with their application, recent copies of the following;
·
Certificate of Good Conduct from the
Directorate of Criminal Investigations.
·
Clearance/Compliance Certificate from
Higher Education Loans Board (HELB)
·
Tax compliance Certificate from Kenya
Revenue Authority
·
Clearance from the Ethics &
Anti-corruption Authority (EACC)
·
Clearance from Credit Reference
Bureau (CRB)
Suitably qualified candidates should
apply in confidence using the Job Application Form indicating
the Job Reference Number on the Job Application Form and send
to epza.jobadverts@epzakenya.com attaching copies of certificates, relevant
testimonial, National ID and requirements of Chapter Six of the Constitution of
Kenya.
All applications should be sent
online in pdf format and should be received not later than 23rd December, 2018 at
midnight East Africa Time.
Export Processing Zones Authority is
an equal opportunity employer committed to diversity and gender equality. Women
and persons with disability are encouraged to apply. Please note that only
shortlisted candidates will be contacted. Any form of canvassing will lead to
automatic disqualification.
