Administrative
Assistant
Job Group ‘K’
Responsibilities
Job Group ‘K’
Pursuant
to the Constitution of Kenya (2010) and the County Government Act No. 17 of
2012, the County Government of Kakamega invites applications from suitably
qualified persons to fill the following vacant position;
An
officer at this level will be organizing and maintaining the Executives’
schedule and assisting them by performing a variety of administrative tasks.
·
Maintaining the executive’s agenda
and assisting in planning appointments, Board meetings, conferences etc.
·
Attending meetings and taking
minutes;
·
Receiving visitors and screening
phone calls and redirecting them when appropriate;
·
Handling and prioritizing all
outgoing or incoming correspondence
·
Making travel arrangements for
Executives;
·
Using e-office to research and
process data;
·
Maintaining an up to date filing
system (electronic and paper records) in the office ensuring that information
is secure, organized and easily accessible;
·
Managing office protocol and etiquette;
·
Managing petty cash; and
·
Any other lawful duties that may be
assigned from time to time.
Requirements
·
Have Business Education Single and
Group Certificates (BES & GC) from the Kenya National Examinations Council
in the following subjects;
1. Typewriting III (Minimum 50 w.p.m)/Computerized Document
Processing III;
2. Business English III/Communication II;
3. Office Practice II;
4. Commerce II;
5. Secretarial duties II;
6. Office Management III/ Office Administration and
Management III;
OR
·
Craft certificate in Secretarial studies
from KNEC
·
Certificate in Public Relations and
Customer Care course lasting not less than two (2) weeks from the Kenya School
of Government or other government training institution;
·
Have served in the grade of Office
Administrative Assistant I for a minimum period of three (3) years;
·
Certificate in Computer Applications
from a recognized institution;
·
Meet the requirements of Articles 10,
232 and Chapter Six of the Constitution of Kenya, 2010; and
·
Shown merit and ability as reflected
in work performance and results.
Terms
of Service: Permanent and Pensionable
Note:
Applicants
for the above positions will be required to get clearance from the following to
meet requirements of chapter 6 of the constitution of Kenya 2010:-
1. Kenya Revenue Authority
2. Higher Education Loans Board
3. Ethics and Anti-Corruption Commission
4. Criminal Investigation Department
Copies
of these clearances MUST be attached to the applications.
How to Apply
All
applicants should submit their applications together with copies of their
detailed Curriculum
Vitae,
Academic and Professional Certificates, Testimonials, National Identity Card or
Passport,and any other supporting documents. The positions applied for should
be indicated on top of the envelope.
Kakamega
County residents will be required to indicate their Sub-County and Ward of
origin.
Applications
should be submitted to:
THE SECRETARY/CEO
COUNTY PUBLIC SERVICE BOARD
P.O. BOX 458-50100
KAKAMEGA
Hand
delivered applications can be submitted at the County Public Service Board’s
Reception located at Former Provincial Headquarters, Block ‘B’ 2nd Floor.
All
applications should reach this office on or before 13th November, 2018.
County
Government of Kakamega is an equal opportunity employer. Female Candidates and
Persons
with Disabilities are encouraged to apply.
Canvassing
will lead to automatic disqualification.
Only
Shortlisted candidates will be contacted.