Nutrition International (NI)
Position: Receptionist / Administrative Assistant
The Receptionist/Admin Assistant’s
role is to ensure efficient day-to-day operation of the NI Africa Regional
Office and the Kenya Country Office through professional and efficient handling
of the Kenya and the Africa Regional Offices’ reception area as well as
carrying out a variety of administrative duties to facilitate the work of NI’s
Corporate Services staff.
Position: Receptionist / Administrative Assistant
Location: Nairobi, Kenya.
Nutrition International (NI),
formerly the Micronutrient Initiative, is a Canadian-based international
non-governmental organization dedicated to improving the health and nutrition
of the worlds most vulnerable; especially women and children. Recognized as
global experts, we work around the world to create effective and sustainable
solutions for hidden hunger.
This position reports to the Regional
HR Manager and indirectly to the Senior Finance Officer, Africa.
Key Duties and Responsibilities:
Reception
·
Answer incoming telephone calls and
take messages ensuring that communication is efficient, accurate and
comprehensive.
·
Keep the reception area (and whole office)
tidy and welcoming during office hours.
·
Receive and distribute mail
accordingly; acknowledge receipt of all incoming mails, register the same and
channel to responsible staff for action.
·
Administer outgoing documents and
parcels through DHL and other courier companies.
Administration
·
Supervise the cleaners to maintain
high standards of hygiene, cleanliness and tidiness in the office.
·
Maintain the Boardroom/meeting room’s
schedule
·
Manage requests for taxis for the
Kenya Country office staff and NI Africa Regional Office staff and ensure all
invoices are submitted to finance office for payment.
·
Coordinate and arrange travel
itineraries, flights, accommodation, airport transfers, visas, travel
authorizations and prepare expense reports for Regional office staff.
·
Organize staff birthday celebrations
Supervisory Responsibilities:
·
No supervisory responsibilities
Qualifications / Experience:
·
Minimum of bachelor’s degree in
Business Administration or any other related filed
·
A minimum of 3 years’ experience in a
similar position.
Language Skills
·
Excellent communications skills (oral
and written).
·
Fluency in English both reading and
writing is a prerequisite.
Travel Requirements
·
No travel required from this
position.
Other Specific Requirements:
·
Excellent administrative skills with
the ability to handle multiple tasks;
·
Motivated individual with the ability
and willingness to perform tasks with limited supervision;
·
Good interpersonal skills;
·
High level of Integrity
·
Sensitivity to confidential matters
is required
How to Apply
CLICK HERE to submit your CV and Cover letter.
Submission deadline is 28th September, 2018.
We thank all applicants for their
interest, however, only those shortlisted for interviews will be contacted.