Job Title: Executive
Assistant
Location: Nairobi, with occasional travel to the field
Reports to: Executive Director
Salary: Competitive
Our client is an international
charity NGO and they are looking to recruit a vibrant & polished Executive
Assistant who will be responsible for providing administrative and programmatic
key support to the office of the Executive Director in institutional
communication, reporting and fundraising; and leads organization documentation
efforts in line with the strategic plan and annual work plan with the periodic
review and development of successive plans.
·
Managing the Executive Directors
electronic diary.
·
Prepare & manage correspondence
on behalf of the Executive Director
·
Booking meetings, organizing travel
and preparing complex itineraries
·
Make submissions of the Executive
Director’s expenses reimbursement and other financial requests
·
Coordinate weekly staff meetings,
bi-weekly senior staffs check-in with the Executive Director.
·
Provide required support to the
Executive Director role as Secretary to the Board
·
Support scheduling of the Executive
Director’s performance reviews of her direct reports annually.
·
Ensure that the Executive Director
has adequate information and is prepared for all engagements.
·
Offer key support and input to
institutional fundraising strategies.
·
Ensure all relevant data and
materials are provided for proposal development and reporting, by continuous
review of programme data and consulting staff and community partners.
·
Develop detailed, dynamic and
compelling written funding requests and reports that accurately represent the
organization on-going and new work as provided in current strategic plan
·
Cultivate relationships with funder
partners and peers through participating in and convening key meetings and
international networking
·
Assist the Executive Director in
general donor correspondence and liaison.
·
Co-develop dynamic and compelling
communication material and pieces targeting individual funders in the US, in
liaison with the
·
Executive Director and the resource
mobilization consultant.
·
Represent the Executive Director in
key forums and meetings as requested from time to time.
·
Support selected programmes as
requested by the Executive Director from time to time.
·
Undertake any other duties as may be
assigned by the Executive Director from time to time.
·
Undertake any other duties as may be
assigned by the Executive Director from time to time
Qualifications
·
Bachelor’s degree in Business Administration
and related fields
·
At least 3 years experience in a
similar position
·
Proficient knowledge of Microsoft
applications
·
Good command of English language
·
Excellent organizational and
coordination skills
·
Ability to interact with high level individual
personalities
·
Highly confidential
·
Must be well polished & cultured
·
Strong sense of initiative
·
Good problem solving & time
management skills
·
Culturally sensitive and ability to
adapt easily.
How to Apply
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV only
quoting the job title on the email subject ( Executive Assistant – NGO ) to
vacancies@corporatestaffing.co.ke before Friday 26th January 2018.