Finance & Administration
The African Technology Policy Studies
Network (ATPS) is a trans-disciplinary network of researchers, private sector
actors and policy makers promoting the generation, dissemination, use and
mastery of Science, Technology and Innovations (STI) for Africa’s sustainable
development. Our mission is to improve the STI research, policy and practice
for sustainable development in Africa, by Africans and for Africa.
One of our strategic priorities under
ATPS Phase VII Strategic Plan (2013-2017) is the generation of knowledge
through research and research capacity building. Under this priority, the ATPS
undertake research and research capacity building activities under selected
priority sectors including sustainable agriculture and food security; low
carbon economy and environmental infrastructure.
In each priority sector, our research
activities focus on building innovation systems capacities for poverty
alleviation; climate change adaptation and mitigation; global development
paradigms (the role of STI in the new green economy); emerging technologies
(their policy implications, advocacy and the socialization of these
technologies); and youth and genders development for science and technology.
Responsibilities
Finance
·
Authorize payments and approve
financial registers;
·
Review financial analysis;
·
Approve expense statements and
journal vouchers;
·
Review and approves bank
reconciliation;
·
Prepare or approve ATPS payroll;
·
Review weekly cash requirements;
·
Approve file closures;
·
Prepare/review quarterly statistics
·
Prepare/review contractual
correspondence with donors and recipients;
·
Assist with fundraising activities
and review project budget proposals, contract and participant letters and
revised budgets;
·
Check accuracy of physical count of
inventory of fixed assets;
·
Ensure that proper financial
project-monitoring records are maintained;
·
Prepare ATPS’ annual budget and work
plan and monitor periodically actual expenditures in relation to approved
budget;
·
Visit ATPS-assisted projects in the
region to assist recipients in resolving financial difficulties and to monitor
project’s financial administration;
·
Liaise with ATPS National
Coordinators in order to assist with the smooth operation of their respective
chapters;
·
Ensure timely preparation of ATPS
budgets and submission of financial statements to the Board;
·
Work with the external auditors in
performing their statutory duties to ATPS;
·
Ensure implementation of overall ATPS
financial policies and procedures; and
·
Supervise the day-to-day activities
of accounting staff and ensures proper coordination between their functions.
Administration
·
Ensure order and cleanliness in the
office premises;
·
Monitor leases and related
obligations regarding the office premises;
·
supervise the use and maintenance of
office equipment and vehicles;
·
Administer insurance policies for
office property;
·
Ensure regular and timely
transmission and delivery of mail and other communications;
·
Maintain and update inventory of
office assets;
·
Maintain data on relevant supplies
and their sources;
·
Procure and maintain office equipment
and supplies;
·
Consult with the Executive Director
and Research Coordinator on equipment to be purchased for projects and arranges
the relevant purchases according to existing policies and procedures;
·
Supervise the handling of all
incoming and outgoing shipments;
·
Correspond with project personnel on
purchasing and shipping matters
·
Examine and endorse delivery
notes/invoices prior to payment;
·
Process documentation for work
permits, visas, house leases, and in other matters relating to expatriate
employees and their dependents.
Human Resource Management
·
Monitor requirements of
ATPS-recruited personnel and advise the Executive Director on recruitment;
·
Administer staff benefits, i.e.
medical, insurance, and provident fund schemes;
·
Maintain personnel files and data and
process leave applications for all ATPS staff
·
Arrange performance appraisal and
review of ATPS-recruited staff;
·
Co-ordinate training programs for
ATPS locally recruited staff;
·
Monitor deployment of staff and work
allocation to ensure that ATPS’s resources are efficiently utilized to serve
clients and that all employees have an equal opportunity for development and
progression;
·
Review and recommend alternative work
allocation methods and/or use of temporary staff with heads of departments, in
instances of excessive overtime;
·
Monitor, on a monthly basis,
utilization of employees and advise heads of department and the Executive
Director;
·
Annually revise daily per diem rates
and establish and update appropriate per diem rates on a regular basis;
·
Ensure that department heads conduct
project appraisals, quarterly and annual Appraisals for each employee and
ensure training and development takes place and is evaluated;
·
Prepare the total revenue and
operating costs of the organization during the annual salary review process in
consultation with department heads for consideration by a remuneration review
committee for approval by the Executive Director;
·
Review the medical insurance scheme
and group life insurance scheme on an annual basis and make recommendations to
the Executive Director on renewal of the scheme;
·
Authorize absence from work in the
absence of employee’s immediate supervisor; compile quarterly Absence Reports,
to be reviewed by the Executive Director and Heads of Department;
·
Take corrective action through
counseling, training and/or instituting disciplinary procedures, where problems
of lateness and absenteeism persist;
·
Investigate all disciplinary cases
with the respective head of department and will be a member of the
·
Disciplinary Committee.
·
Arrange for new employees’
orientation with the immediate supervisor
Qualifications
·
Professional with good
character and strong ability to work in a team and under work pressure;
·
A Degree in a Business-related field
with a relevant certificate as a Certified Public Accountant.
·
An MBA will be an added advantage;
·
At least two years relevant
progressive experience working in an International NGO or equivalent;
·
Excellent administrative skills;
·
Excellent budgeting skills with
Spreadsheets;
·
Fluency in English, written and
spoken/Knowledge of French will be a distinct advantage;
·
Experience in human resources
management will be a distinct advantage;
How to Apply
Qualified candidates should send a detailed letter of interest and curriculum vitae immediately to: executivedirector@atpsnet.org
A competitive salary will be offered
to the successful candidates. Please quote the vacancy position that you are
applying for as the subject for your email application. The positions will
remain vacant until a suitable candidate is foundQualified candidates should send a detailed letter of interest and curriculum vitae immediately to: executivedirector@atpsnet.org