Sales Administrator
Sheer Logic is seeking to engage a
dynamic individual for the Motor Sales Administrator position for one of our
clients.
This position is responsible for
administrative and logistical support to ensure availability of stock units and
administering the sales process from order to delivery to ensure customer
satisfaction. Additionally, the Sales Administrator contributes to the
development of the company sales and marketing administrative activities.
Responsibilities
·
Coordinate transport requests and
activities from the vehicle movement order for enhanced efficiency and
effectiveness in the delivery of vehicles to clients in a timely manner.
·
Check on stock availability and
advise the team as appropriate in order to support the sales team in the sales
process.
·
Follow up on the sales process for
the branch sales team to ensure smooth process and timely delivery of units.
·
Prepare documentation required for
the sales process such as sales contracts, quotations, delivery notes, gate
passes, as well as invoices, to ensure the sales process is documented as per
the guidelines.
·
Process and maintain all customer records
and related documentation for ease in access when required for decision making.
·
Manage the filing system to ensure
orderliness to allow for easy retrieval of documents from the archives when
required.
·
Monitor the sales enquiry process to
ensure it is conducted in a timely manner that is compliant with internal
processes and procedures for enhanced customer satisfaction.
·
Raise and issue LPOS to suppliers and
verify whether the goods have been received and in good condition, to ensure
minimal disruption to the sales process due to stock outs.
·
Write weekly progress report on
sales, order intake, as well as aged stock in order to provide timely
information to management on performance.
·
Coordinate the inspection process of
the units and assist in the handover of the units to customers to enhance
efficiency and effectiveness in the process.
·
Check the stock to ensure the units
are fitted with speed governors and radios in a timely manner as per the
company policy guidelines.
·
Prepare the delivery documents to ensure
readiness when required for timely delivery of vehicles to clients.
·
Analyse the Kenya Motor Industry
(KMI) data and develop a report for the division for strategic planning on
sales.
·
Monitor competitor activities,
pricing and report on the same for necessary action.
·
Check the sales commission claimable
·
Organise for and allocate display
units to facilitate the sales process as per the guidelines.
Requirements
·
A minimum of a Bachelor’s Degree in
Business related field from a recognized institution.
·
Accounting qualification (CPA / ACCA
)
Competencies
Technical
·
SAP knowledge
·
Computer literacy
·
Customs rules and KRA procedure
·
Government regulations
·
Suppliers management knowledge
·
Finance knowledge
·
Stock management
Functional
·
Report writing skills
·
Presentation skills
·
Communication skills
Behavioral
·
Innovation – Ability to come up with
new and better ways of working to improve efficiency and effectiveness
·
Time management – Ability to use time
effectively and efficiently
·
Interpersonal skills – Ability to
build rapport and constructive and effective relationships with colleagues and
customers
·
Customer focus – Establishes and
maintains effective relationship with both internal and external customers, to
gain their trust and respect
·
Ethics and values – Adheres to an
appropriate and effective set of core values and beliefs, and in alignment with
the values
·
Integrity and trust – Trusted
individuals who can present the unvarnished truth in an appropriate and helpful
How to Apply
Applications quoting the position
title with detailed CV, with contact details of 3 referees including their
email addresses (1 of which should be your immediate supervisor, 1 former
supervisor and 1 any other but not a relative) should be submitted to: sheerlogictalentsourcing2@gmail.com on or before 25th October, 2017.
Only shortlisted candidates will be
contacted
NB: Please clearly indicate in the
subject line as “Sales Administrator.”
