Administrative Assistant
Skytop Technologies.
(REF: SkTP/HRA/AdA/006/17)
The main role of the Administrative
assistant in relation to Sky TOP Technologies ltd. is to ensure the office runs
smoothly on a daily basis, the working systems are in place and are functioning
as they should. The following is a list of duties and responsibilities of the
above named designation within the company’s profile.
Responsibilities
·
Manage workflow by assigning tasks to
other administrative employees daily, ensuring that deadlines are met and work
is completed correctly
·
Assist in training staff members and
new hires
·
Implement and monitor programs as
directed by management, and see the programs through to completion
·
Generate memos, emails and reports
when appropriate
·
Assume responsibility for maintenance
of office equipment, including computers, copy machines and fax machines
·
Maintain office supplies by checking
inventory and order items
·
Support internal stakeholders on the
completion of documentation in relation to use of company vehicles
·
Assist the HR/Admin in planning,
sourcing and buying goods, equipment and services in a timely and cost
effective way considering sustainability and appropriate quality standards.
·
Identify suitable vendors for goods
and services
·
In consultation with the HR/Admin
Manager, develop Service Contracts/Agreements for goods and services
·
Manage vendor relationships and build
effective partnerships.
·
Develop and update procedures and
systems in relation to Purchasing and Inventory control.
·
Maintain database of suppliers, check
and approval of invoices against services rendered
·
To participate in periodic
administrative meetings
·
To ensure office equipment such as
computers, fax machines, photocopiers and computer scanning equipment are in
good working condition.
·
To perform clerical functions such as
preparing correspondence, receiving visitors, arranging conference calls and
scheduling meetings for the Manager or designate.
·
Perform any other administrative
duties assigned by your Supervisor and Senior
·
Management team.
Qualifications
·
Bachelor’s degree in business
administration is required
·
Proficiency in MS Office with
expertise in Microsoft Word, PowerPoint and Excel
·
Ability to analyze and revise
operating practices to improve efficiency
·
Detail oriented and comfortable
working in a fast-paced office environment
·
Exceptional communication skills
·
Superior organization skills and
dedication to completing projects in a timely manner
·
Ability to meet set deadlines
·
Ability to deliver quality work
·
Ability to work under pressure
·
Be a team player
How to Apply
All applications should be addressed
to
Chief Executive Officer,
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
Please send your applications to the email addresses specific to your post as indicated below:
For more details click hereChief Executive Officer,
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
Please send your applications to the email addresses specific to your post as indicated below: