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Finance & Administration Manager Job in Kenya – NGO

Sustainable Aid in Africa International (SANA) is a non-profit, non-governmental organisation whose mission is to contribute to improved access to safe water and proper sanitation by the needy population through promotion of participatory approaches and sustainable technologies.  

It is an organisation that believes in justice, integrity and partnership in the process and outcome of this vision.  

As a member of the SANA team this job description provides an outline to your role towards fulfilling this mission, and a framework through which you will have a chance to demonstrate in practice and attitude, your commitment to our client communities.
Position Title: Finance & Administration Manager

 SANA Headquarters - Kisumu

Accountable to: Reports to the Team Leader

Duties and responsibilities

A). Cash Flow Management
  • To produce financial work plans and budgets for proposed, ongoing and past project proposals.
  • Review budgets and work plans for proposed and ongoing project.
  • To prepare a monthly realistic cash budget for the operational activities and resources procurements.
B). Ensure Internal Control Systems
  • To ensure that no expenditure and or cash payment is processed/initiated before a requisition is done in writing and dully approved by the Team Leader.
  • To ensure that no expenditure is initiated which is not provided for in the budget or for which no prior approval is obtained.
  • To ensure that all payment vouchers are dully authorised by relevant officers before payment or transactions are effected
  • To ensure bank reconciliations are done at the end of  every month to monitor bank transactions
  • To ensure cash reconciliations are done weekly
  • Prepare weekly returns on petty cash/impresst transactions.
  • To manage the office petty cash strictly on an imprest system basis.
  • To ensure that all financial transactions are properly authorized, valid, accurate and accounted for in the period in which transacted.
  • Ensure that petty cash processing is carried out within approved procedures
C). Financial Management
  • To cause proper costing of the projects.
  • To advise the Team Leader and the Management on all matters pertaining to the financial functions of SANA.
  • To ensure that transparency and accountability of funding from partners is upheld in the financial transaction of SANA.
  • To verify that all payment vouchers are correctly posted into the accounting system weekly
 D). Human Resource Management
  • To supervise and coordinate the activities of the Finance and Administration staff
  • To ensure administration and implementation of HR strategies focusing on achievement of the required results.
  • Administration of payroll and benefits. Provide information on payroll action as per set guidelines.
  • Co-ordinate staff performance including induction, probation and the annual performance evaluation.
  • To prepare payrolls for the SANA team and other workers.
E). Logistics
  • To check where relevant stock movements as shown on stock card balances with the QuickBooks balances every month; to ensure proper store keeping procedures.
  • To cause preparations of analysis for motor vehicle mileage covered, fuel consumed and reports/renewals expended at the end of every month.
  • Ensure all vehicles have valid statutory requirements including insurance and NTSA requisites for trucks
F). Assets Management
  • To ensure that all assets of SANA (vehicles, furniture and equipment) are properly accounted for and protected.
  • Perform other duties as may be assigned from time to time.
  • Have a Bachelors Degree in Commerce (Accounting/Finance Option) from a recognized Institution.
  • be in possession of CPA (K) or its approved equivalent;
  • being a member of Institute of Certified Public Accountants of Kenya (ICPAK) will be an added advantage
  • Computer Proficiency.
  • 5 years experience, 3 of them in a Senior Level.
  • Good communication, interpersonal and analytical skills, team player and strong organization skills.
  • Ability to work with minimal supervision and can deliver on agreed timelines.
  • Demonstrate high level of integrity.
How to Apply

If you are confident that you meet the above qualifications and can handle the listed tasks, kindly send your application to:

The Team Leader – SANA
P. O. Box 1137 – 40100 

or email at 

by 10th September 2017 10.00 am

Kindly quote your salary expectations

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