The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is the global leader in the fight against HIV and AIDS for
Pediatric and families.
In 2015-2016, EGPAF is supporting
activities in 19 countries. In Kenya, EGPAF works in partnership with the
Ministry of Health and various County Governments to support HIV Prevention,
Care and Treatment in 12 counties.
EGPAF Kenya is looking to recruit Senior Field Accountants to be based in Homa
Bay and Turkana
Job Summary: To ensure that
EGPAF Kenya Field Offices financial and accounting operations are in strict
compliance with EGPAF policies and procedures and specific donor rules and
regulations.
Also seek to strengthen existing financial
controls in the field offices with a view to improving internal controls and
ensuring efficient and prudent use of donor funds.
Key Responsibilities
1. Accounts Payables
Key Responsibilities
1. Accounts Payables
·
Review
adequacy of supporting documentation for all documentation forwarded for
payment
·
Review
of all Mobile payments to ensure completeness and accuracy
·
Responsible
for timely processing of staff advances for travel and activities in the
sub-offices
·
Responsible
for ensuring that supplier invoices submitted in the field office are paid
within the agreed timelines
·
Responsible
for reconciliation of supplier statements
·
Responsible
for ensuring that all hard copy vouchers are duly authorized before payment and
filing
·
Provides
a monthly payment tracker for Invoices and Mobile Payments
·
Manages
a systematic financial filing system that is sequential, complete and up to
date at all times both scanned and hard copies
·
Pro-actively
addresses identified monthly compliance issues regarding payables from HQ and
between Nairobi & field Offices
2. Accounts Receivables
·
Responsible
for implementing EGPAF Kenya’s advances liquidation policy
·
Reviews
and signs off on all submitted Field Expense Reports, ensuring the validity and
accuracy of all submitted support documentation.
·
Reviews
posting ofthe advances liquidating expenses into QuickBooks for accuracy
·
Maintains
the field officeAged Advances report and ensures follow up of any outstanding
amounts/ recovery from Payroll
·
Provides
monthly analytics on advances liquidation compliance trends
3. Cash / Bank Management
·
Reviews
and approves expenses incurred from petty cash, conducts surprise cash counts
and trains Office Administrative Manager on petty cash policies
·
As
custodian of the check books, ensures safety, sequential check writing,
counterfoil controls and application of new check books as appropriate
·
Monitors
field offices bank accounts balances and advises on funds transfer periods and
amounts
·
Ensure
timely banking of any unspent amounts refunded by staff as well as any cheques
written in favor of the foundation for various transactions
4. Statutory Requirements
·
Ensure
all statutory remittances are paid on time, and that accurate amounts are paid
·
Monitor
news for changes in statutory requirements and regulations and consequently
develop and implement the necessary procedures to facilitate adherence to
statutes
·
Maintain
and update statutory remittances file, conducting period audits of the files to
ensure ability to satisfy any statutory scrutiny
5. Monthly Reporting activities
·
Supervises
timely posting of all transactions as well as ensuring consistency, accuracy
and completeness of such transactions.
·
Performs
accurate bank reconciliations at least monthly from the field office accounts
·
Ensure
field office meets all Nairobi reporting deadlines for Quick Books end of the
month reports.
6. Audit & Compliance Review
Support
·
Support
Donor related Compliance /Business SystemsReviews , including follow up and
complete resolution of findings
·
Support
EGPAF’s annual internal andExternalaudits and Compliance Review functions and
follow up of findings
Other Responsibilities
·
Provide
financial technical support to the program team during Monthly activity Budgets
preparation
·
In
liaison with HR, orientation of new staff on finance policies and procedures
·
Responsible
for training staff on proper timekeeping principles per USG regulations
·
Any
other work related duties as may be assigned
Required skills and experience:
·
A
wide understanding and experience working with USG funded projects
·
Minimum
Degree in related Business Field; CPA VI or equivalent
·
Minimum
three years working in donor funded project accounting (preferably USG funded)
at a senior level
·
Excellent
communication skills
·
Well
developed interpersonal skills
·
Strong
work ethic and ability and willingness to work long hours
·
Able
to work in team settings and willingness to learn
·
Cross-cultural
competence as demonstrated by confidence and ability to make relevant
presentations to diverse audiences
·
Proficiency
in Online QBKS is an added advantage
·
Willingness
to travel
How to Apply
CLICK HERE to
apply online