CMMB
Vacancy: Procurement
& Logistics Officer
Location: Nairobi, Kenya
About us: CMMB is a global
non-governmental, humanitarian and development organization with a special
focus on making healthcare available to all.
CMMB Kenya is seeking a suitable
candidate for the position of Procurement & Logistics Officer.
Responsibilities
- Responsible
for ensuring full implementation of CMMB’s logistics, procurement and
administrative policies and procedures, and related donor compliance
requirements.
- Support the
effective and efficient planning and processing of all logistics,
procurement and administrative activities and transactions for grants and
office operations in line with stated policies and procedures, delegation
of approval authorities and existing software systems, related to:
- formulation,
planning, budgeting, implementation and closeout activities
- monitoring,
compliance and reporting activities
- competitive
bidding and vendor selection
- review of,
guidance on and central repository for all leases and contracts
- preparation of
requisition requests and purchase orders in line with approval authorities
and availability of funds
- customs clearance,
warehousing, delivery, maintenance scheduling, consumption trends analysis
and inventory monitoring
- identify,
mitigate on risks such as pilferage, obsolesce, etc and report
- secure all
appropriate insurance coverages
- Direct the
timely compilation of information and preparation of related analyses and
briefs for use by senior management for decision making purposes, with an
emphasis on meeting monthly, quarterly, and annual planning, budget
forecasting and compliance reporting requirements
- Troubleshoot
systemic logistics, procurement and administrative weaknesses at health
facilities, project sites and in the Nairobi Office, and propose
corrective action
- Safeguard all
physical assets, and ensure all documents are securely filed
- Manage the
organization’s fleet and ensure field fleet security by making necessary
security arrangements or coordinating any evacuation that may be
needed.
- Administer all
office activities effectively and efficiently, including reception,
transport arrangements and routine logistical support
- Support
partner and annual audit preparations
- Ensure safety
and security of CMMB premises and assets.
- Occasionally
visit field offices to audit procurement and logistic processes as well as
provide guidance as required including cost allocations for
mileages.
- Supervise the
Administrative Assistant, monitor performance and identify training
needs
- Assist in
program reviews and project formulation activities, and perform
miscellaneous duties as directed by the Director of Finance & Administration
- Be accountable
for the integrity, efficiency and effectiveness of CMMB’s procurement
processes and systems.
Qualifications and
Experience:
- BSc. In
Supplies, Logistics or any relevant Business Degree
- Post graduate
qualifications in Supplies Management
- Member of
Kenya Institute of Supplies Management (KISM) or Chartered Institute of
Purchasing and supplies (CIPS).
- At least 5
years of experience in the supplies and logistics management preferable in
an International NGO.
- Knowledge of
best practice procurement practices
- Competence in
procurement planning
- Ability to
coordinate the work of others, work under pressure on tight and different
deadlines and handle multiple concurrent projects/activities.
- Ability to
establish and maintain effective partnerships and working relations in a
multi-cultural, multi-ethnic environment with sensitivity and respect for
diversity.
- Good
negotiation and communication skills
- High level of
integrity
- Keenness and
accuracy.
Vacancy: Senior Manager - Finance
& Administration
Location: Nairobi, Kenya
About us: CMMB is a global
non-governmental, humanitarian and development organization with a special
focus on making healthcare available to all.
The Position: CMMB is
recruiting for the position of Senior Manager - Finance & Administration to
be based at our offices in Nairobi, Kenya.
The position will report to
the Country Director.
As Senior Manager - Finance
& Administration, your primary function will be to develop, coordinate and
implement the CMMB - Kenya Country Office plans and processes for recording,
controlling, monitoring and reporting on our financial and operations support
function.
You will provide leadership,
direction and hands-on management expertise over the finance, compliance,
procurement, IT, grant management, risk, asset management, logistics, and
general administration functions.
You will ensure transparent
and responsive accountability, strong internal controls and the identification
and mitigation of organizational risks.
As the senior leader for the
finance and operation you are responsible for supervision, performance
management and development of your team through coaching, feedback and
training.
Duties & Responsibilities
Strategic
- Manage and
oversee the organization’s resources, including office operations and
specific programs funded by US government grants (USAID, CDC),
multi-lateral organization grants (Global Fund) and other donors (CHAMPs).
- Promulgate
sound financial and procurement policies, procedures and systems in line
with best financial practices, statutory compliance regulations, donor
reporting requirements and CMMB’s policies and procedures.
- Establish and
implement an organizational accountability framework in which
responsibilities are well defined, and authorized delegations of approval
authority.
- Maintain
strong internal financial controls; identify, mitigate and report on key
organizational risks.
- Identify,
troubleshoot and resolve systemic financial, grant management and
operational issues.
- Provide accurate,
complete and timely financial and operational analyses and briefings for
decision-making purposes by senior management.
Finance, Compliance &
Reporting
- Lead the
formulation of the Country Office annual budget covering all program and
office activities; support the formulation of project budgets during the
proposal development stage.
- Lead the
accurate, complete and timely production and distribution of all monthly,
quarterly and annual project budgets and reports in collaboration with the
program team.
- Lead Country
Office responses to audit enquiries, and ensure continuous compliance with
CMMB’s accounting policies and procedures, and generally accepted
accounting principles
- Ensure donor
and internal reporting compliance requirements are completed in line with
agreed standards and on a timely basis; adhere to U.S. government
anti-terrorism policies for all US government grants.
- Ensure the
accuracy, completeness and timeliness of the reporting and submissions of
the monthly accounts in line with the Chart of Accounts through the Abila
(MIP) accounting system, to include:
- (i) bank
reconciliation reports,
- (ii)
intra-company reconciliation,
- (iii) payroll
reconciliation,
- (iv)
sub-office reports,
- (v) employee
and grants receivables; and
- (vi)
sub-ledger and non-sub ledger accounts reconciliation.
- Ensure quality
review of balance sheet, income statement, grants and contracts
receivable/payable accounts.
- Serve as the
primary focal point with the banks and major vendors
- Ensure Country
Office cash flow is sufficient for project and office operations.
- Comply with
CMMB indirect cost recovery policies and ensure that all shared program
costs are properly calculated and allocated.
- Monitor grant
spend rates; Collaborate with project managers during the critical close out
months of a grant to ensure budgets are fully and effectively utilized,
and adherence to donor and CMMB close out policies.
Operations
- Ensure the
cost-effective and timely procurement and receipt/disbursement of services
and materials through the application of CMMB and donor procurement
policies and procedures relating to:
- (i) adequacy
of competitive bidding;
- (ii) technical
competence;
- (iii)
timeliness of delivery; and
- (iv) value for
money.
- Direct the
implementation of asset management software for office and program
equipment and supplies, including maintenance scheduling, consumption
trends analysis, adequacy of inventory levels.
- Ensure
adequate and comprehensive insurance coverage.
- Ensure IT
services are delivered efficiently and securely; ensure that hardware,
software and communications equipment are cost effective, secure and
properly maintained.
- Review, clear
and advise on all Country Office leases and vendor contracts.
- Ensure that
office operations are effectively and efficiently administered, and the
safety and well-being of CMMB staff, premises and assets are properly
secured.
Staffing
- Lead and
supervise all direct reports, and in so doing, establish an effective,
efficient and collaborative team.
- Ensure the
timely implementation of CMMB's performance management system for direct
and indirect reports, including job descriptions, regular feedback,
mid-term reviews and annual performance appraisals.
- Address
performance and other issues through regular, constructive and honest
feedback and coaching.
- Identify staff
development needs, retention challenges and succession strategies.
Qualifications and
Experience:
- Bachelors
degree in Finance, Accounting or Administration, masters degree preferred.
- CPA (K) or
ACCA Finalist
- 7-10 years’
experience in Finance with 5 of these being in a senior finance management
position in development, in the international NGO sector.
- Demonstrable
experience of administration and procurement, country office management,
and excellent knowledge of grants management with various donors.
- Experience
with proposal development with a range of international donors (USAID, UN
agencies, etc.).
- Strong
analytical and problem resolution skills, attention to detail, and the
ability to prioritize and work effectively under time pressure.
- Strategic
thinker and with knowledge to develop a competitive advantage for CMMB
programs.
- Demonstrated
record that reflects high ethical standards and fiscal stewardship, good
business judgement and financial acumen.
- Strong people
leader with experience in coaching and negotiation skills.
- Talented in
building the trust of others and fostering collaborative relationships.
- Models
teamwork behavior and team building skills.
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
Vacancy: Senior Manager - Programs
& Resource Mobilization
Location: Nairobi, Kenya
About us: CMMB is a global non-governmental,
humanitarian and development organization with a special focus on making
healthcare available to all.
CMMB Kenya is seeking a
suitable candidate for the position of Senior Manager - Programs & Resource
Mobilization.
The Position: Reporting to the Country Director, the
Senior Manager - Programs and Resource Mobilization will lead and manage CMMB
Kenya’s project & program implementation.
You will be responsible for
the quality and effectiveness of CMMB’s programme in Kenya and accountable for
coordinating and managing all program activities.
You will play a key role
(including drafting proposals) in supporting CMMB Kenya to expand its
programming through additional grant acquisition.
You will assist the Country
Director in publicizing CMMB Kenya initiatives and programs.
Responsibilities
Program Management:
- Serve as a
member of CMMB Kenya Senior Management Team.
- Manage the
coordination of the grant implementation process for each Country
Office-level grant in collaboration with other CMMB Kenya staff.
- Approve annual
work plans and oversee their implementation.
- In cooperation
with administration and finance functions ensure necessary reporting, correspondence,
budgeting, grant and contract management, and close-out requirements are
fulfilled in accordance with donor requirements.
- Supervise the
team of Project Managers (Nairobi-based and in the field) within the
Country Office.
- Supervise the
M&E Officer and ensure her/his work supports project management
decisions.
- Provide
technical and operational guidance and oversight to all program activities
and is in accordance with national guidelines in areas such as Nutrition,
Water and Sanitation and Primary Health
- Contribute to
the production, review, analysis, and evaluation of technical reports
including the preparation of technical aspects of programmatic reports to
donors, implementation plans, abstracts and manuscripts, etc. and other
relevant materials which facilitate dissemination of good practices
- Development of
capacity building strategies to enhance program quality
- Attend sector
meetings and liaise closely with potential partner organizations
- Conduct
regular technical assessment / assistance visits to the program sites
Resource mobilization:
- Actively
identify and pursue new opportunities and lead program development
activities by developing and technically reviewing program and grant
proposals
- Provide
support in facilitating technical collaboration and coordination
activities with the Government, Donors and other NGO partners
- Develop and
implement a pro-active fundraising and partnership strategy.
- Identify and
respond to grant opportunities and maintain a grant tracking matrix as
well as a database for development partners and donors.
- Review,
monitor and document donor funding policies and trends for Kenya.
- Provide or
facilitate resource mobilization capacity development planning and
implementation for the country office.
- Identify and
maintain consortia in preparation for upcoming and on-going opportunities.
- Ensure
appropriate representation of the country office at strategic donor,
partner, and government meetings that could lead to resource acquisition
and collaboration.
- Coordinate all
marketing/communications and fundraising development activities in the
country office while serving as the lead writer for communication and
marketing content.
- Work in
collaboration with the Marketing and Communications team to develop
creative and effective print and electronic marketing /public awareness
material that utilize personalized stories/ testimonials, program outcomes
and engaging images.
- Support the
Project teams to document success stories and briefs on innovation/best
practices and project learning for CMMB website on CMMB’s impact to the
society.
Qualifications and
Experience:
- A minimum of
five (7) years of experience working in senior positions with
international non-profit organizations.
- A Master’s
degree in an associated field, such as Public Health, International
Development, Social Sciences, Business Administration/Development, and
International Relations.
- Exceptional
oral and written communication and interpersonal skills.
- Proficiencies
in spreadsheet, networking and database management.
- Attentiveness
to detail and ability to work well under pressure and cross-functionally
in a start-up environment.
- Integrity,
professional discretion and ability to handle confidential matters.
- Current
knowledge of development issues, donor trends and strategies, as well as
programming policies and procedures in NGOs and international development.
- Demonstrated
experience preparing, writing and managing grants and contracts.
- Experience
with global donor protocols and funding mechanisms.
- Demonstrated
creativity and productivity in Resource Mobilization, Marketing and
Communications.
- Strong people
leader with experience in managing performance, coaching and negotiation
skills.
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
Vacancy: Finance Officer
Location: Nairobi, Kenya
About us: CMMB is a global non -
governmental, humanitarian and development organization with a special focus on
making healthcare available to all.
CMMB Kenya is seeking a
suitable candidate for the position of Finance Officer.
The Position: Reporting to the
Senior Finance & Compliance Officer, the Finance Officer will support the
mission, goals and operations of the Catholic Medical Mission Board (CMMB) in
Kenya through the provision of accurate, complete and timely professional financial
services.
Duties & Responsibilities
- Provide
guidance on and implement CMMB’s financial policies and procedures and
donor compliance requirements
- Ensure that
all accounting transactions are processed accurately, completely and in a
timely manner in line with the Chart of Accounts through the Abila
software (MIP) accounting system
- Support the
monthly preparation of the financial accounts and their timely submission
to New York; and ensure the integrity of the intra—company account
- Assist in the
financial management and compliance activities of assigned grants/projects
and office operational activities to include:
- formulation
and monitoring of project budgets and expenses;
- examination
and verification of payment schedules, purchase, orders, work orders,
consultant agreements, expense reports and travel advances for accuracy
and evidence of authorized approval authorities;
- preparation of
vouchers, check Mpesa and EFT payments and processing of allocations (ie
salaries) based on proper supporting documentation, authorized approval
authorities and budget availability;
- invoicing/tracking
of accounts receivable and cash receipts;
- monitoring of
project cash flows, and preparation requests for cash advances;
- reconciliation
of petty cash accounts
- liquidation of
employee receivables in line with manual records/expense forms from staff
- preparation of
donor and compliance-related reports;
- conducting
site visits and training of project staff; and
- timely project
liquidations and quarterly/end of project financial closeouts
- ensure
adherence to CMMB indirect cost recovery policy and the transparent and
timely calculation and allocation of shared direct costs
- support the
management of project and organizational assets
- support the
review and revision of sub agency agreements and budgets
- Assist in the
management of the accounts payable and receivable functions
- Assist in the
preparation of bank reconciliations
- Assist in the
review/preparation of payrolls to include accuracy of salary payments and
related statutory/payroll deductions, and their timely remittance to staff
and vendors (ie PAYE, NHIF, NSSF, SACCO, various insurance companies)
- Support
partner and annual audit preparations
- Ensure all
financial assets are adequately safeguarded and all financial documents
are securely filed
- Ensure
availability of accurate, complete and timely financial information for
decision making purposes by senior management
- Assist in
other program implementation activities and miscellaneous finance duties
as required and assigned by the Senior Finance & Compliance
Officer
Qualifications and
Experience:
- Bachelor
Degree in Commerce (BCOM) or Business Administration majoring in
accounting
- Professional
Accountancy Qualifications (CPAK/ACCA)
- Minimum of (3)
years of accounting experience in a similar capacity working with an
international NGO on donor funded project projects
- Possess a high
degree of integrity, and a strong commitment to CMMB’s mission
- Demonstrate
strong inter-personal skills and the ability to transfer knowledge and
visit project sites
- Ability to
function as a collaborative team player
- Proven written
and verbal proficiency in English
- Hands on
application of Microsoft Office, (Word, Excel and PowerPoint); working
knowledge of Abila (Sage) accounting software preferred
Terms of Offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
Vacancy: Information
Communication Technology (ICT) Officer
Location: Nairobi, Kenya
About us: CMMB is a global non-governmental,
humanitarian and development organization with a special focus on making
healthcare available to all.
CMMB Kenya is seeking a
suitable candidate for the position of ICT Officer.
The Position
Reporting to the Senior
Manager - Finance & Administration, the ICT officer will provide support
and assistance to members of the CMMB Kenya team in the delivery of ICT
projects.
This will include maintaining
and supporting CMMB Kenya ICT systems, solutions and services across
departments and field offices.
Responsibilities
User support and Systems
maintenance
- Ensure that
computers and other ICT facilities in CMMB Kenya are in good working
condition and the users are given support whenever required.
- Initiate and
support processes for formulating Information and Communication Technology
policies, and procedures at CMMB Kenya, and monitor implementation.
- Continually
assess ICT needs at CMMB Kenya and develop appropriate plans and budgets
for addressing gaps
- Provide
technical guidance in the procurement of ICT hardware and software.
- Provide
training, advice and technical support to CMMB staff on proper usage and
handling of ICT facilities
- Rationalize
and harmonize diverse data sets to ensure an integrated database system
for CMMB Kenya and all users, including interconnectivity of workstations
- Install and
maintain CMMB Kenya local and wide area systems and services including
installation and configuring of software applications, and data and
systems security
- Carry out
software design and development as appropriate
- Perform
regular system upgrades.
- Organize for
the appropriate servicing and maintenance of CMMB Kenya ICT facilities
- Troubleshoot
system failures or bugs and provide solutions to restore functionality.
- Keep records
of repairs and fixes for future reference.
- Provide
technical support to programmes and stakeholders to effectively utilize
CMMB ICT infrastructure
- Monitor
progress of work plan implementation, identify issues (technical and
coordination), and offer solutions.
- Support CMMB
field offices with ICT issues
- Set up
hardware and install and configure software and drivers
- Maintain and
track all CMMB Kenya IT Assets and Contacts
Database administration:
- Provide
documentation for CMMB programmes and custom listing of data condition and
availability at CMMB
- Provide ICT
support in the development and maintenance of the CMMB databases, website and
intranet
- Support the
M&E function like Data entry and generation of reports and to maintain
an up to date Resource Centre;
- Produce CMMB
communication materials and formatting of standard organization
E-Documents
- Take a leading
role in Electronic Branding and Marketing of CMMB programs and other
activities including the creation and managing of CMMB-Kenya Facebook
account, Twitter, etc
- Ensure each
department back-ups and shared drives are secure and promptly effected
- Perform other
relevant duties as may be assigned by Management
Qualifications and
Experience:
- Bachelor’s
Degree in IT, Computer Science, or Software Engineering
- IT
certification
- 5 - 3 years’
experience in related field preferably in INGO.
- Strong
technical skills in network system administration and user support
- In-depth
knowledge of networks, software and ICT equipment
- Basic
programming skills
- Good
interpersonal and communication skills
- Ability to
prioritize and ensure timely completion of short and long-term projects
with minimum supervision
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
Vacancy: Monitoring & Evaluation Officer
Location: Nairobi, Kenya
About us: CMMB is a global non-governmental,
humanitarian and development organization with a special focus on making
healthcare available to all.
CMMB Kenya is seeking a
suitable candidate for the position of Monitoring & Evaluation
Officer.
The Position: Under the
leadership of the Country Director, the M&E Officer will develop and
implement the monitoring and evaluation framework ensuring high quality and
timely inputs.
He/she will also ensure that
CMMB programme and projects maintain its strategic vision and that its
activities result in the achievement of intended results through designing,
planning, managing and analyzing projects to ensure cost effective and timely
delivery.
Responsibilities
- Implement
monitoring and evaluation systems and tools for the ongoing review of
projects in the CMMB implementation region, using approved indicators and
targets, to measure progress and make recommendations for improvement.
- Ensure
harmonization of monitoring and evaluation system and tools with the
Ministry of Health and global monitoring and evaluation system and tools.
- Work with
project sites to introduce and implement information systems to ensure
proper and accurate collection of performance data from the implementing
projects including data capture, analysis, and utilization and archiving.
- Build the
capacity of the project teams and support them to effectively introduce
and maintain the information systems. This includes conducting training
and mentorship sessions and evaluation of workshops.
- Together with
the program managers, facilitate/support CMMB staff in the revision of
site-specific work plans and strategies.
- Support regular
data collection by ensuring all points of contact are clear on deadlines
and reporting requirements.
- Preparing
project reports as per the donor/government requirements, including
responding to data audits and inquiries from the donor.
- Compile
appropriate and disaggregated data and write narrative reports for
submissions for website, annual reports, donor reports, other briefings
and/or policy documents as required.
- Support
implementation of baseline and other surveys, such as project reviews, and
mid-term and end-of-project reviews.
- Build and
maintain positive relationships with all members of staff, and contacts
within and outside the region.
- Participate in
M&E national working groups as directed by the Country Director.
- Contribute to
proposal writing and quality assurance of log-frames and M&E in
proposals.
- Communicate
regularly with CMMB headquarters through the Country Director to ensure
programmatic compliance, in conjunction with M&E and finance
departments.
Qualifications and
Experience:
- University
degree in Monitoring and Evaluation, Statistics, Social sciences or
related field. A postgraduate course/certificate in Monitoring and
Evaluation.
- At least 5
years of experience in the design and implementation of M&E/MIS in
development projects implemented by national/international NGOs/
Government.
- Experience in
designing tools and strategies for data collection, analysis and
production of reports;
- Proven ICT
skills, especially in the development of MIS software using database
software;
- Expertise in
analysing data using statistical software;
- Experience in
project management life cycle including proposal writing.
- Strong
training and facilitation skills.
- Demonstrable
leadership and managerial skills including ability to be a team player.
- Ability to
work under pressure and meet deadlines.
- He/she should
be organized, hardworking and personable.
Terms of offer
We strive to live out our
core values of collaboration, love, excellence and respect every day.
We provide our employees with
a competitive salary and a meaningful benefits package, with opportunities to
learn and grow.
We especially encourage all
persons of diverse backgrounds to apply.
How to apply
Interested applicants should
submit their application together with resume/CV to hrkenya@cmmb.org indicating position applied for on the
subject line by 30th June 2017.
Include telephone and email
contacts of 3 references and your daytime telephone/cellphone contact.
Only shortlisted candidates
will be contacted.