Departmental Administrator
Location: Nairobi, KE
Department Description
We are pleased to announce the
following vacancy in the Merchant Payment Department within EBU Division. In
keeping with our current business needs, we are looking for a person who meets
the criteria indicated below:
Brief Description
Responsibilities
·
Efficient co-ordination of team
events – team buildings, short term trainings, offsite meetings, scheduled Departmental
onsite meetings.
·
Promptly and efficiently process Air
tickets & Visa for staff in compliance with the company’s travel policy and
efficient booking intervals.
·
Promptly book/make reservation for
accommodation for staff and guests before date of travel.
·
Arrange for internal team briefings
and weekly meetings.
·
Offer maintenance of departmental
paper and electronic records which includes organization of the Departmental
electronic folders
·
Manage the analysis of cost centre
reports on monthly basis to ensure accuracy; address with Finance in case of
discrepancy with escalations as necessary
·
Monitor and manage budgets for
internal spend items – phone-related, stationery, periodicals, etc.
·
Raise and monitor purchase
requisitions for departmental purchases and Prepare and consolidate the
Departmental reports e.g. Annual reports, and Weekly Management reports.
Requirements
·
Degree in Business Related field;
·
Overall a minimum of 4 years Team
Administration/PA experience in a busy function;
·
Excellent knowledge and hands on
working experience in operating Microsoft Office suite- Ms Word, Ms Excel &
Ms Outlook is a must. Knowledge of Oracle financial is essential;
·
Excellent communication and
interpersonal skills;
·
Numerical and analytical skills;
·
Project management experience will be
an added advantage;
·
Patient and a positive attitude
towards customers; (Internal and external);
·
Personable and presentable with
impeccable grooming & etiquette;
·
Team player and Fluency in both oral
and written English
How to Apply
