Job Profile: Procurement
Assistant
Location: Nairobi
Job Summary: Our client has a number of Lodges, Camps and Hotels across Kenya
and Tanzania, They enjoys the goodwill of the international tourist market, as
well as a diverse local individual and corporate clientele.
They seek to hire dynamic and result
oriented Procurement Assistant who are open to change, ambitious, ready to grow
and hardworking. Reporting to the Finance Manager
·
Provides procurement, logistical and
administrative support in the acquisition of a wide variety of goods and
services.
·
Reviews, records and prioritizes
purchasing requests and obtains additional information/documentation as
required; determines the availability of vendors and funding sources.
·
Monitors status of existing
requisitions, maintains contact with suppliers to ensure timely delivery of
goods and services, coordinates shipment of goods/commodities/equipment to
various lodges and Hotels, verifies receipt and inspection of deliverables and
accurately reports, as and if required.
·
Produce tender documents (e.g.
Invitations to Bids, Requests for Proposals and Requests for Quotations) based
on the nature of requirements and cost of procurement involved.
·
Prepares abstracts of offers and
compiles data contained in, proposals and bids to determine which supplier can
deliver the required goods/services at the best terms and lowest costs possible
under the guidance of Finance Manager.
·
Finalizes purchase orders and
contracts for approval by the Finance Manager; may authorize purchases in line
with delegated signature authority, and, if required, prepares submission to
the Contracts Committee for review and subsequent approval by the authorized
official
·
Assist in more complex, higher value
purchasing operations; coordinates distribution of pertinent documents to
concerned parties, ensures appropriate follow-up action etc.
·
Maintains relevant internal databases
and files; keeps track of any contractual agreements, systems contracts, etc.
and informs affected users of contractual rights and obligations.
·
Researches, retrieves and presents
information from a variety of internal and external sources on sources of
supply, vendors by commodity, etc., as well as obtain specifications for new
products and equipment on the market.
·
Preparing the L.P.O and Goods
Received Note.
·
Coordinating with accounts to ensure
suppliers are paid on time in respect to their terms of payment as stipulated
in the contracts.
·
Drafts routine correspondence.
·
Perform other duties as assigned.
Qualifications and Competencies
·
Degree in Procurement and or supply
chain management
·
CIPS Certificate will be an added
advantage
·
Over 3 years’ experience in
procurement
·
MUST have worked in the Hotel and
hospitality industry
·
Should have excellent communication
skills
·
Have keen eye for details
·
Good negotiation, spend analysis and
E-procurement skills
How to Apply
If you believe your career objectives
match this exciting position, please forward your application and detailed C.V
stating your current position, remuneration, contact details by 22nd May 2017
to the Sheer Logic Management Consultants E- Mail: sheerlogictalentsourcing@gmail.com
clearly marking “Procurement Assistant” on the subject line
Only shortlisted candidates will be
contacted
“Our client is an equal opportunity
employer”
