Administration Manager
REF NO. KIMC/AM/5/2017
Purpose of the job
To ensures administration activities
are undertaken through formulation of policies, strategic planning and
implementation and development of programs. The job offers support functions to
other department to operate and achieve their performance.
Responsibilities
Managerial Responsibilities
·
Develop and Interpret policies to
guide operations in the Administration Department.
·
Prepare a departmental strategic plan
to ensure achievement of the set departmental objectives in line with the
Institution mandate.
·
Prepare and control departmental
budgets for planning and resource allocation purpose.
·
Prepare the departments work plan to
ensure proper allocation of work for smooth running of the department’s
operations.
·
Perform staff performance evaluation
to identify training needs for capacity building.
Operational Responsibilities
·
Coordinate disaster management and
emergency response activities through setting up response operations to address
disasters for smooth running of activities in the institution.
·
Ensure up to date transport
management system for improved service delivery and smooth operations for the
institute.
·
Develop and administer the electronic
document management system for monitoring, tracking and controlling movement of
files.
·
Review and manage the status of the
Institution buildings by carrying out inspections to ensure they meet the
required standards for safety purposes.
·
Participate in the Institute
management board meeting and procurement Tender committee as required by the
job.
·
Provides input in the process of
budgeting through preparation of departmental budget
Requirements
For appointment to this position, a
candidate must have:
·
Served in the grade of Chief
Administration Officer or in a comparable position in the Public Service or
Private Sector for a minimum period of three (3) years;
·
Bachelor’s degree in Social Science
or its equivalent qualification from a recognized Institution.
·
Master’s degree in Social Science or
its equivalent qualification from a recognized Institution;
·
Certificate in Corporate Governance
or Strategic Leadership Development Programme lasting not less than three (3)
Weeks from a recognized Institution;
·
Certificate in computer application
skills ; and
·
Shown merit, integrity and ability in
the management of administrative managerial capability as reflected in work
performance and results.
How to Apply
In addition, candidates must adhere
to the provisions of Chapter VI on Leadership and integrity, as enshrined in
the Constitution of Kenya 2010. Interested candidates must submit Certificates
of Compliance from Kenya Revenue Authority (KRA), Ethics and Anti-corruption
Commission (EACC), Higher Education Loans Board (HELB), and Credit Reference
Bureau (CRB); and provide Certificate of Good Conduct from the Criminal
Investigations Department (CID).
Terms of Service
The successful candidate will be on
Permanent and Pensionable terms of service. The Salary for this position will
range from Kshs.81,387/= to 123,731/= p.m.
