Vacancy: Programs Manager
Reports
to: The Director
Purpose
of the function: The Programs
Manager is responsible for developing and realizing the organization’s outreach
programs and services in order to achieve organizational results.
Result
areas
1.
Strategy
Based
on context analysis and needs assessments, new developments, vision on
programmes, services and practice, recognize issues, for which programme
strategy should be developed.
To
subsequently develop the corresponding programme strategy for programme
implementation.
To
guard programme and service alignment with the context analysis and the
programme strategy.
Result: The programme strategy is developed and kept updated, in order
to realize the organisational results.
2.
Implementation of programmes
To
ensure good strategies for programme implementation as per Theory of Change and
budget, in conjunction with the Area Manager.
To
ensure implementation and execution of the programme strategy in each area with
use of appropriate tools for monitoring and evaluation and guidance of staff.
To
provide technical support and advice to Area manager and programs in charge as
well as M&E In charge regarding area context analysis, programme
procedures, tools and project management as well as M&E tools and outcome
projections.
To
ensure good beneficiary and partner networks and working relations.
To
engage in troubleshooting amongst beneficiaries and partners or otherwise if
necessary.
To
ensure good quality of periodical reports and periodical plans and analyse the
outputs and outcome against the strategic direction.
To
maintain and improve desired level of quality of service delivery as required
by the Area Manager and constantly work towards better service delivery by
making improvements in existing services
Result: Improved quality of implementation and execution of the
programmes by the organization in order to fulfil its vision and mission.
3.
Programme development
To
guard programme alignment with the area context analysis.
To
take part in analysing and preparing proposals and area service requests
against the policy- and strategic framework and reflect together with staffs on
the direction or areas that need to be improved and approve proposals/service
requests at area level as stipulated in the financial manual and service
delivery manual.
To
develop the programme budget, with the management team, on strategy and area
programme needs.
To directly support the development
of high quality and highly reliable beneficiaries interventions /activities at
the minimum cost possible, including challenging of requests /applications.
the minimum cost possible, including challenging of requests /applications.
To
network with donor and other stakeholder organisations for development of
programs
Result: Improved quality of programmes services to maximise impact to
beneficiaries
4.
Representation / networking
To
keep abreast of programming trends in relation to the TOC and identify and
exchange information with relevant representatives of organisations/
institutions.
This
should also be done in funding possibilities.To share the organization’s work
and have an overview of the work of likeminded (I)NGO’s and government bodies
operating in the different programmes; establish contacts and represent the
organization in (I)NGO and government bodies that complement the work of the
organization and/or partner organisations.
Result: Improved networking, learning and sharing of key developments
across the organization.
5.
HR & leadership
To
lead, manage and guide staff in charge of various programmes in an inspiring
way and in line with the organization’s HRM policy.
To
promote the organisational values to the employees and lead by example.
To
create a conducive working environment and keep staff up to date on the
organisational developments.
To
conduct performance appraisals of the staff in charge of programmes in line
with the organization’s HRM policy.
Responsible
for staff development and ensuring that all program staff have knowledge of all
seven (7) working domains of the organization; i.e Food & nutrition,
Health, Education & skills, protection, shelter, care and psychosocial
support.
To
consult the HR Advisor and ask for advice on HR issues, if necessary.
Result: An effective, efficient and high quality implementation of
activities is obtained and continued and the team is led in an inspiring way
and in line with the HRM policy.
6.
Advice for the director and cooperation within the MT
As
a member of the management team to advise the director, whether solicited or
unsolicited.
To
work together closely with the Director, Head of Finance, Head of
Administration and the Area Coordinator as well as MCH manager.
Result: Advice is given and the management team works closely together,
in order to realise optimal organization results and sustainable leadership to
the organization
7.
Other responsibilities
To
supervise and approve operational budgets in line with the programme
operational budget and in conjunction with the finance manager and director.
To
perform other duties as relevant for the programmes department (e.g. to develop
policies, provide strategic advice on programmes, provide feedback on annual
plans or reports, contribute to other fundraising efforts) as per request.
From
own practice formulate advices, solicited or unsolicited, for improvement of
performance of the organization’s team and organizational improvement (for
example on quality management and knowledge management) to work towards the
organizational vision and mission.
Result: To contribute to improved quality in programme development and
management.
Knowledge
and experience
·
MA in Project Planning and Management
or equivalent in a relevant field
·
At least 5 years of relevant work
experience in programme development and management, including experience of
raising funds from institutional donors and experience of managing funding
contracts
·
At least 5 years of proven management
experience
·
Knowledge of the social, religious
and political structures of the respective the organization’s areas of
operation
·
Excellent writing skills in English
and computer skills is an asset
Competencies
Core
competency: SROI oriented – tactical
Core
competency: Cooperating – tactical
Core
competency: Acting entrepreneurial – tactical
Functional
competency: Leadership – tactical
Functional
competency: Initiative – strategic
Functional
competency: Networking – tactical
Functional
competency: Planning and organising – strategic
All
applications should be sent to jobs@jobsikaz.com.
Only shortlisted candidates will be
contacted.
