HFH
Kenya is a leading housing organization founded in 1982 whose mandate is to
enable low income communities to access decent and affordable shelter. Through
provision of affordable financial and technical services, HFHK brings people
together to build homes, communities and hope.
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of Market Development Manager to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
This is an exciting time to join HFH Kenya following its just completed strategic plan. This vacancy announcement is for the position of Market Development Manager to strengthen the team that takes HFHK work and actualization of the strategy to the next level.
Position: Market Development Manager
Ref: MD/08/16
Reports
To: Head
of Programmes
Location: Nairobi
Direct
Supervisees: Housing
Support Specialist, Product Development Officer
Category: Amended position
Job
Purpose: The
purpose of this position is to take lead in facilitating product development
and work closely with Financial Services / Cooperatives validate and pilot
scalable housing microfinance products in Kenya.
Job Summary: Reporting to the Head of Programmes, the Market Development Manager will be based in Nairobi and will primarily be responsible for taking lead in facilitating product development and work closely with Financial Services / Cooperatives validate and pilot scalable housing microfinance products in Kenya.
Job Summary: Reporting to the Head of Programmes, the Market Development Manager will be based in Nairobi and will primarily be responsible for taking lead in facilitating product development and work closely with Financial Services / Cooperatives validate and pilot scalable housing microfinance products in Kenya.
He/she
will prepare and asses the institutional readiness for pilot implementation by
ensuring that key areas are addressed e.g. Pilot objectives, financial
projections, systems and procedure adaptations, marketing plan, training of
staff especially the field officers on the new product and a pilot launch
date.
He/she
will support implementing partners brand and position HMF product through brand
development, concept develop a marketing strategy and positioning plan.
Participate
in learning /sharing opportunities within and without Habitat as might be
required
Key Responsibilities
Key Responsibilities
- Developing
a market research plan that has the geographical location sample selection
and size, tools and the field research schedule.
- Adaptation
of tools-We have ready developed research tools that are then adapted to
fit the partner context.
- Respondent
mobilization-In consultation with Financial Support Providers (FSP)
partners ensure that the right respondents are selected and mobilized for
research.
- Market
research- Field collection of data and consolidation. Majorly conduct
qualitative market research using focus group discussion and individual
in-depth interviews
- Data
consolidation and analysis.
- Report
writing- once the report is done it is sent to the Regional project
manager and area office/HQ for quality control before it is sent to the
partner.
- Presentation
of the report to FSP partner senior management.
- Work
with FSP product development team to extract product concepts from the
research findings.
- Assist
the team develop a preliminary and a draft product prototype
- Refine
the draft and facilitate its presentation to management for adoption or
further refinement
- Ensure
that that the product meets the project threshold in terms of needs,
preference and affordability to the low income segment.
- Work
with the HSS Specialist and the FSP to ensure that there is some good
level of HSS (Housing Support Services) embedded to the product.
- Validation
–Work with a hired consultation to carry out a validation of the product.
My role is to ensure tools are properly adapted, monitor the validation
field exercise and review the report as well as present the findings to
the FSP.
- Prepare
and asses the institutional readiness for pilot implementation by ensuring
that key areas are addressed e.g. Pilot objectives, financial projections,
systems and procedure adaptations, marketing plan, training of staff
especially the field officers on the new product and a pilot launch date.
- Pilot
monitoring and Review with the support of M &E team ensure there is
pilot monitoring plan, hold monthly monitoring meetings with the partners,
client visitation, receive product performance data and prepare monthly
reports, midterm and end term pilot reviews to gauge the general level of
success as per the objectives and recommend adjustments before roll out.
- Ensure
continuous engagement with the institution management especially the
product champion both formally and informally. This is to ensure there is
consistent buy in and support to the project and also eliminate/or
minimize implementation bottle necks.
- Responsible
for communication the FSP of any emerging issues within the project as
well as act as a feedback channel back to habitat.
- Support
implementing partners brand and position HMF product through brand
development, concept develop a marketing strategy and positioning plan.
Some of the activities will involve hiring a product marketing consultant.
- Participate
in learning /sharing opportunities within and without Habitat as might be
required.
- Assist
in the dissemination of practical knowledge on housing microfinance
products to other FSPs in Kenya, and to the broader industry.
- Supervise
the Housing Support Services Specialist and Product Development Officer to
integrate HSS into housing microfinance product under development by the
FSPs.
Key
Performance Measures / Indicators
- Number
of products developed
- Number
of loans disbursed by partners
- Project
implementation plan milestones
- Quarterly
monthly report that measure planned activities and actual execution
- Feedback
from partners and project evaluation
Qualifications
- A
Bachelor’s degree in Social Science, Finance, Development or related
study.
- Professional
training/qualifications in microfinance.
Knowledge,
Skills & Abilities Required
- Proven
self-initiative and problem solving abilities.
- Good
presentation, writing, training, interpersonal and team building skills.
- Good
organization planning and analytical skills.
Experience
- A
minimum of 7 years of working experience in the finance services sector at
a management level.
- Conversant
with the regulatory framework for the microfinance industry in Kenya
- Project
Management Training
- Experience
in market research, product development and training.
- Ability
to foster relationships with partners.
Other
Information
- Ability
to work long and odd hours, including weekends
- Confidentiality
- Honesty
- High
levels of integrity
Position: Senior Programme Support
Officer
Ref: SPSO/08/16
Reports
To: Head
of Programmes
Location: Nairobi
Direct
Supervisees: Capacity
Development Officer, Programme Assistant, Volunteer Engagement Officer
Relationships: All departments to
ensure seamless flow of HFH programme and operations processes
Category: Amended position
Job Purpose: The Senior Programme Support Officer is responsible for supporting the programmes implementation process in the field and ensuring that the Programmes have the capacity to succeed in their partnership with Habitat for Humanity Kenya in implementing existing programs specifically in terms of group dynamics, building, community facilitation, capacity building, and lending and loan portfolio management.
Job Summary: Reporting to the Head of Programmes, the Senior Programme Support Officer is responsible for supporting the programmes implementation process in the field and ensuring that the Programmes have the capacity to succeed in their partnership with Habitat for Humanity Kenya in implementing existing programs specifically in terms of group dynamics, building, community facilitation, capacity building, and lending and loan portfolio management.
Job Purpose: The Senior Programme Support Officer is responsible for supporting the programmes implementation process in the field and ensuring that the Programmes have the capacity to succeed in their partnership with Habitat for Humanity Kenya in implementing existing programs specifically in terms of group dynamics, building, community facilitation, capacity building, and lending and loan portfolio management.
Job Summary: Reporting to the Head of Programmes, the Senior Programme Support Officer is responsible for supporting the programmes implementation process in the field and ensuring that the Programmes have the capacity to succeed in their partnership with Habitat for Humanity Kenya in implementing existing programs specifically in terms of group dynamics, building, community facilitation, capacity building, and lending and loan portfolio management.
He/she
will provide technical support and contribute towards programme design,
planning, implementation, monitoring and evaluation of programmes Support
programme implementation in budget monitoring, reporting, monitoring,
evaluation and learning, support proposal development process, volunteer
management, provide essential administrative, financial and operational,
programmatic and communications support. Monitor programme progress, design of
tools and methodologies for delivery of Capacity development activities, and
produce donor reports.
Key Responsibilities
Key Responsibilities
- Provide
essential administrative, financial and operational, programmatic and
communications support. Monitor programme progress and budgets against
agreed indicators and produce donor reports.
- Provide
high quality administrative, logistical and financial support. Support
programme implementation in budget monitoring, reporting, monitoring,
evaluation and learning. Data entry for loans processing, support proposal
development process, volunteer management.
- Provide
technical support and contribute towards programme design, planning,
implementation, monitoring and evaluation of programmes.
- Contribute
to develop concept papers, prepare proposals and implementation work plans
(including log frames, activity schedules, monitoring and evaluation
schedules) for submission to major donors
- Take
part in the design of tools and methodologies for delivery of Capacity
development activities. The tools include but not limited to assessment
tools, training modules and manuals, coaching and mentoring support
techniques, reporting templates etc.
- Actively
support implementation of strategies that create enabling environment for
capacity development.
- Lead
and manage the design of training and capacity development materials.
- Oversee
the implementation of all lending strategies that are developed to
strengthen the sustainability of the revolving fund.
- Oversee
the input of loans data into the MIS system to facilitate tracking and
reconciliations of loans portfolio.
- Monitor
Mortgage/loan collections by ensuring actions in line with HFHK mission
are taken against defaulters.
- Ensure
that group savings are collected and banked as per the policy.
- Frequent
Review loan applications from the regions and recommend for final
approval.
- Conduct
regular field visits to assess the adherence to business processes, policy
and workplans.
- Supervision
of savings and loan reconciliation exercise.
- Follow-up
with field officers on defaulting clients.
- Authorize
in loan recovery exercise at the regional offices.
- Field
Imprest approvals based on the policy relating to spending.
- Provide
technical assistance and take leadership in monitoring project activities
to ensure that they are implemented in a systematic and timely manner to
follow work plan targets, achieve technical requirements and complete
deliverables in accordance with subproject agreements and budgets.
- Liaise
with the Monitoring and Evaluation Officer to conduct periodic regional
evaluations to assess the accuracy and integrity of HFHK partnerships and
groups.
- Conduct
periodic Monitoring and Evaluation of all existing programmes to ensure
that implementation is on course as per agreed work plans and approved
proposals.
- Working
with the programme teams and the Monitoring and Evaluation Officers, prepare
monthly, annual and end-of-project narrative reports and other reports as
required
- Review
all the weekly reports and meeting reports and forward payment receipts to
finance office.
- Provide
programme update and information as required to senior management to
assist with dissemination of information and preparation of donor reports
- Monitor
the monthly reconciliation of all groups and regional office financial
reports between the Finance Officer and the Programme Assistant, ensuring
that Regional portfolio reports and loans tracking system are completely
reconciled with each other.
- Linking
the Regional offices and the National office to have an integrated
programme implementation.
- Participate
actively in contributing to documentation of “success stories” and other
anecdotal information to enhance the overall quality of performance
reports to the donors
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Direct
supervision of the Programme Assistant, Capacity Development Officer and
the Volunteer Engagement Officer.
- Discharge
other functions as may be delegated.
Key
Performance Measures / Indicators
- Monthly
programme reports.
- Input
to development of Proposals.
Qualifications
- A
first degree in Community / Programme development, Economics, Business or
related field.
- A
post graduate qualification in program/project design, development and
management will be an added advantage.
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills and financial analytical skills
- Monitoring
and Evaluation skills
- Strong
analytical, research and report writing skills as well as excellent
presentation and facilitation skills.
Experience
- At
least 5 years’ programme/project management experience. .
- Relevant
experience in community development, private sector development
(microfinance institutions).
- Experience
in developing, implementing and managing innovative Housing programs.
- Experience
providing technical support and advisory services.
- Experience
in developing and nurturing strategic partnerships.
- Experienced
participant monitoring, budgeting and maintaining client relationships in
a complex, deadline-oriented environment preferred.
Other
Information
- Ability
to work long and odd hours, including weekends
- Confidentiality
- Honesty
- High
levels of integrity
Position: Construction Specialist
Ref: CS/08/16
Reports
To: Regional
Coordinator
Location: Regional Office
Direct
Supervisees: None
Relationships: All departments to ensure seamless flow
of HFH programme and operations processes
Category: New
Job
Purpose: The
Construction Specialist will support the Regional Coordinator in ensuring
quality direct construction activities are well monitored, meet the required
Quality Assurance and Quality Control specifications as envisaged in the
construction workplan and in the documentation of construction progress
reports.
The
job holder will work with partners and the Senior Projects Officer.
Job Summary: The Construction Specialist will support the Regional Coordinator in ensuring quality direct construction activities are well monitored, meet the required Quality Assurance and Quality Control specifications as envisaged in the construction workplans and in the documentation of construction progress reports.
Job Summary: The Construction Specialist will support the Regional Coordinator in ensuring quality direct construction activities are well monitored, meet the required Quality Assurance and Quality Control specifications as envisaged in the construction workplans and in the documentation of construction progress reports.
The
job holder will work with partners and the Special Programs Development
Officer.
He /
she inspects work in progress to ensure conformity with Quality Assurance /
Quality control specifications and requirements, Industry Codes, Standards and
Procedures, and provides technical advice to resolve problems.
The
Construction specialist leads and ensures all work groups are properly guided,
in close cooperation with the Project Manager, in assembling and controlling
the required resources (manpower, equipment, materials and tools required)to
start and sustain the work efficiency and productivity until the completion of
the project.
Key Responsibilities
Key Responsibilities
- Ensure
that all civil activities within the designated areas are well planned,
coordinated and be able to utilize all available resources in coordination
with other Project Managers in directing and supervising all involved site
personnel and subcontractors.
- Leads
and ensure all work groups are properly guided, in close cooperation with
the Project Manager, in assembling and controlling the required resources
(manpower, equipment, materials and tools required)to start and sustain
the work efficiency and productivity until the completion of the project.
- Inspects
work in progress to ensure conformity with Quality Assurance / Quality
control specifications and requirements, Industry Codes, Standards and
Procedures, and provides technical advices to resolve problems.
- Advises
in determining and procurement of tools and materials to be delivered at
specific times in order to conform to the workloads, plans and schedules.
- Discusses
and reviews with Regional Coordinator the project Key Performance
Indicators to determine accurate status of the project, making tactical
decisions for allocating resources, and assigning resource requirements,
to maintain project on target.
- Review
progress reports from on the Construction and forwards to Regional
Coordinator and the Senior Projects Officer for corrective actions if
project becomes behind schedule or over the budget.
- Performs
department on‐boarding
and induction relevant to procedures, guidelines, policies, etc.
- Complies
with the highest level of health, safety and zero accident during all
stages of project execution and pro‐active with safety groups and subcontractors to promote safe and
hazardous free work within the designated area.
- Support
and assist with skills training programs (if requires), with the aim of
increasing artisans skills.
- Discharge
other functions as may be delegated.
Key
Performance Measures / Indicators
- Quality
oversight on the constructions taking place at regional level.
- Documentation
of evidence on various stages of the construction cycle.
Qualifications
- A
bachelor’s degree in Civil Engineering
- Preferably
Licensed Engineer
Knowledge,
Skills & Abilities Required
- Knowledge
of civil and structural codes and
- Negotiation
and influence skills.
- Strong
analytical, research and report writing skills as well as excellent
presentation and facilitation skills.
Experience
- With
minimum 5 years significant Industrial, commercial, residential
construction experience, with at least 5 years as Construction / Site
Manager.
- Practical
experience in managing large construction projects.
- Understanding
of other disciplines like Electrical, Mechanical, Piping, Instrumentation,
Electronics & Communication from site activities point of view.
- Knowledge
and understanding of best practice monitoring and evaluation systems and
procedures
- Experience
in supporting programme staff and partners to work with communities in a
sensitive and participatory manner.
Other
Information
- Ability
to work long and odd hours, including weekends
- Confidentiality
- Honesty
- High
levels of integrity
Position: Regional Coordinator
Ref: RC/08/16
Reports
To: Head
of Programmes
Location: Regional Offices
Direct
Supervisees: Senior
Field Officers
Relationships: All departments to
ensure seamless flow of HFH Programme and operations processes
Category: New position
Job Purpose: The Regional Coordinator is in charge of one of the geographic regions where HFH Kenya implements activities. The job holder is responsible for oversight on program and Operational activities at the Regional level.
Job Summary: Reporting to the Head of Programmes, the Regional Coordinator is responsible for oversight one of the geographic regions where HfH Kenya implements activities.
Job Purpose: The Regional Coordinator is in charge of one of the geographic regions where HFH Kenya implements activities. The job holder is responsible for oversight on program and Operational activities at the Regional level.
Job Summary: Reporting to the Head of Programmes, the Regional Coordinator is responsible for oversight one of the geographic regions where HfH Kenya implements activities.
He /
she will ensure lead the Programme methodology and in alignment with HfH Kenya
operational policies and practices, provide leadership in partnership, advocacy
and community development at regional level and ensure that all lines of
business and best practice are integrated at field level.
The
Regional Coordinator will prepare, in coordination with key Programme staff,
strategic area work-plans with clear objectives and achievement benchmarks,
long-term and short-term priorities, implementation plans, financial
projections and tools for evaluation.
Key Responsibilities
Key Responsibilities
- Provide
vision, leadership and technical direction to the regional team, in
accordance with the agreed Programme methodology and in alignment with HFH
Kenya operational policies and practices.
- Ensure
that overall Programme implementation and monitoring systems in the region
support HFH Kenya strategic objectives.
- Lead
in partnership, advocacy and community development at regional level.
- Ensure
HFH Kenya lines of business and best practice are integrated in
implementation at field level.
- Create
opportunities for appropriate synergy and collaboration between all
projects implemented in a manner that facilitates coherence of the
Programme in the geographical area of responsibility with the overall
nationwide Programme.
- Prepare,
in coordination with key Programme staff, strategic area work-plans with
clear objectives and achievement benchmarks, long-term and short-term
priorities, implementation plans, financial projections and tools for
evaluation.
- Manage
the overall project in the area of responsibility by planning, monitoring
and evaluating project activities in accordance with the guidance and
requirements developed for the projects.
- Oversee
administrative and financial management of the Programme in the area of
responsibility;
- Ensure
that Programme is implemented in a timely and professional manner and
meets beneficiary needs.
- Participate
in regular coordination meetings and create relationships that promote
community participation and ownership.
- Ensure
effective implementation of M&E systems and adequate documentation
throughout the lifetime of the Programme.
- Lead
a continuous quality improvement process to ensure the highest quality possible
of the Programme in the region.
- Be
responsible for the accurate, timely and high quality aspects of donor and
internal reports components for the region of responsibility.
- Monitor
spending versus budgets in the region of responsibility;
- Gain
knowledge of donors’ culture, policies and procedures in relation to the
Programme and ensure the region complies with these regulations.
- Ensure
that the HFH Kenya is appropriately represented in relevant coordination
bodies at regional and county levels.
- Ensure
representation of HFH Kenya at Regional level to maintain a good
relationship and communication with local and provincial level
stakeholders.
- Responsible
for Finance and Administration processes in the Regional office
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Discharge
other functions as may be delegated.
Key
Performance Measures / Indicators
- Timely
submission of donor / monthly reports from the region.
- Achievement
of activities based on Project workplans.
Qualifications
- A
Bachelor’s degree in Social Science, Development Studies or a related
field.
- Training
in M&E, Project Planning and Management is an added advantage.
Knowledge,
Skills & Abilities Required
- Fluency
in written and spoken English and Kiswahili is required.
- Financial
management and analytical skills
- Negotiation
and coordination skills.
- Computer
skills in data management, analysis and reporting
- Willingness
to travel among rural communities;
- Excellent
interpersonal skills and good team spirit;
- Results
Focused, Drive Change / Foster Innovation, Customer Service Orientation
and Develop Others.
Experience
- At
least 7 years’ experience in a similar role within an NGO setting.
- Experience
in technical project implementation over a wide geographical coverage.
Other
Information
- Ability
to work long and odd hours, including weekends.
- Confidentiality
- Honesty
- High
levels of integrity
Position: Senior Accountant
Ref: SA/08/16
Reports
To: Finance
Manager
Location: Nairobi
Direct
Supervisees: Accounts
Assistant
Relationships: All departments to
ensure seamless flow of HFH program and operations processes
Category: Existing position
Job
Purpose: The
job holder is member of the finance team and is in charge of maintaining
internal controls, general ledger accounts and business transactions. He / she
assists in the preparation and distribution of HFH Kenya financial statements
and preparation and analysis of budget variances.
Job Summary: Reporting to the Finance Manager, the Senior Accountant is in charge of maintaining internal controls, general ledger accounts and business transactions.
Job Summary: Reporting to the Finance Manager, the Senior Accountant is in charge of maintaining internal controls, general ledger accounts and business transactions.
He /
she assists in the monitoring of HFH Kenya’s financial transactions to ensure
that transactions are recorded on an accurate and timely basis, preparation and
analysis of budget variances, preparation and distribution of HFH Kenya
financial statements to stakeholders as prescribed from time to time.
The
job holder will also participate in the development of the annual budget,
contribute to development of programme proposal budgets and supervise and
ensure the integrity of the data entered into both the Sun system and Loan
Tracking System.
Key Responsibilities
Key Responsibilities
- Assist
the Finance and ICT Manager in the development, documentation,
implementation, and monitoring of National Office’s financial transactions
to ensure that transactions are recorded on an accurate and timely basis
and financial reports are provided to stakeholders by the prescribed
- Review
the transactions and supporting documentation prepared by the Finance
Officer for approvals.
- Ensure
the implementation of all internal control processes in all disbursements
and transaction. Advise and implement financial policies while promoting
fraud awareness in all activities
- Maintains
current knowledge of local government requirements related to financial
matters and ensures compliance with tax regulations and other legal
requirements.
- Participate
in the development of the annual budget and ensure that the all spending
according to budget through preparation of monthly budget versus
expenditure analysis.
- Contribute
to development of programme proposal budgets.
- Supervise
and ensure the integrity of the data entered into both the Sun system and
Loan Tracking System.
- Ensure
that all the receipts are timely and accurately captured monthly.
- Process
bank reconciliation monthly to find out receipts still outstanding
- Ensure
that all procurements for the organization meet the standard of prudence,
cost, accountability, fairness and are in line with existing HFH and donor
policies.
- Participate
in the Tender Committee and advice on financial matters thereto.
- Prepare
Local Purchase Orders for procurement of goods / services and ensure the
LPOs have been duly signed before sending to the supplier to provide the
goods or services.
- Consolidate
input from Human Resources department and support payroll processing
ensuring that statutory deductions are remitted to government in a timely
and consistent manner.
- Assist
in the preparations for quarterly and annual external / audits including
providing all necessary documents to facilitate the process.
- Ensure
proper documentation and approvals are done as required.
- Ensure
standards for documentation; including forms, support documents and
procedures for retention of documents including proper and systematic
filing are observed.
- Submit
monthly / quarterly reconciliation and analysis reports to the Finance
Manager
- Process
adhoc financial reports as and when requested by the Management.
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Ensure
direct supervision of the Accounts Assistant.
- Perform
any other duties as directed by your supervisor.
Key
Performance Measures / Indicators
- Timely
preparations of reconciliations
- Strengthening
Financial Management systems and risk reduction
- Timely
update and submission of internal financial reports
Qualifications
- University
Degree in Commerce, Accounting, Finance, or Business Administration
- Professional
accounting qualification to Certified Public Accountant Kenya or ACCA
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills and financial analytical skills
- Committed
to Staff training and development
- Knowledge
of Accounting Software preferably Sun Systems.
Experience
- At
least 5 years and above of middle level working experience in a busy
accounting environment in a NGO, microfinance institution or other
financial services sector.
Other
Information
- Ability
to work long and odd hours, including weekends.
- Confidentiality
- Honesty
- High
levels of integrity
Position: Programme Assistant
Ref: PA/08/16
Reports
To: Senior
Programme Support Officer
Location: Nairobi
Direct
Supervisees: None
Relationships: All departments to ensure seamless flow
of HFH programme and operations processes
Category: New position
Job Purpose: The Programme Assistant will support programmes in entering data to support tracking of activities, generate reports and provide additional support.
Job Purpose: The Programme Assistant will support programmes in entering data to support tracking of activities, generate reports and provide additional support.
Job
Summary: Reporting
to the Senior Program Support Officer, the Programme Assistant will support
programmes in entering data to support tracking of activities, generate reports
and provide additional support.
He /
She will serve as the focal point administrative coordination of
programme/project implementation activities, involving extensive liaison with
departmental units to initiate finance and administrative requests, process and
follow-up on administrative actions within programmes.
He /
she will Participate in programme field visits as planned and agreed with the
Senior Program Support Officer, support collection and entry of data from other
ongoing activities, Support proposal development and generate required input
from the programme database, backstop the programmes information management,
including documentation, correspondence and follow-ups.
Key Responsibilities
Key Responsibilities
- Posting
the Debtors repayments in the LTS (Loan Tracking System)
- Reconcile
data between the LTS data and passbook data
- Disbursing
loans in the System
- Extracting
management reports for the programme /finance teams on regular basis
- Ensuring
data integrity is maintained in the LTS
- Training
users on interacting with the system
- Update
user support functions in the LTS like adding a user, resetting passwords
for the users etc.
- Processes
loans data by reviewing data for deficiencies; resolving discrepancies by
using standard procedures or returning incomplete documents to the Field
Officers for resolution.
- Input
debtors’ data into HFH Kenya information systems and keep a record on all
individual debtors.
- Review
and give final recommendation on loan applications recommended by the
field officers using the loan tracking system.
- Support
the Senior Programme Support Officer on financial and administration
follow up from programmes.
- Participate
in programme field visits as planned and agreed with the Senior Program
Support Officer
- Support
collection and entry of data from other ongoing activities.
- Support
proposal development and generate required input from the programme
database.
- Backstop
the programmes information management, including documentation,
correspondence and follow-ups.
- Establish
and maintain an easily accessible and user friendly document retrieval
system for the project’s materials which include but not limited to Power
Point Slides, project documents, trip reports, consultants reports,
evaluation forms, minutes of meetings and other training materials used in
various activities.
- Take
minutes of key meetings and document all proceedings of project planning
meetings and any other program related meetings as directed by the program
manager.
- Secure
information by completing data base backups when required.
- Discharge
other functions as may be delegated.
Key
Performance Measures / Indicators
- Updated
database for programme activities
- Prompt
follow up on unreconciled items
- Update
documentation of programme information
- Monthly
reports.
Qualifications
- A
bachelor’s degree in Social Sciences, Statistics.
- Post
graduate training in Project Planning and Management is an added advantage
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills
- Financial
analytical skills
- Computer
skills in data management, analysis and reporting
- Good
management and co-ordination skills.
- Excellent
interpersonal skills and good team spirit;
- Results
focused, drive change / foster Innovation, customer service orientation
and develop others
Experience
- At
least 3 years’ experience as a Programme Assistant in donor funded
Non-governmental organization.
- Past
experience using statistical software, such as STATA, SPSS.
- Previous
experience in capacity building and development in M&E for programmes.
- Past
experience in writing project reports and M&E plans;
- Experience
in developing and nurturing strategic partnerships.
- Demonstrated
experience in volunteer management.
Other
Information
- Ability
to work long and odd hours, including weekends
- Confidentiality
- Honesty
- High
levels of integrity
Position: ICT & Data Management
Coordinator
Ref: ICTD/08/16
Reports
To: Country
Director
Location: Nairobi
Direct
Supervisees: ICT
Assistant
Relationships: All departments to ensure seamless flow
of HFH programme and operations processes
Category: New Position
Job Purpose: Reporting to the Country Director, ICT & Data Management Coordinator will be responsible for ensuring timely coordination and provision of ICT service to all functions of HFH Kenya, ensuring implementation of well-coordinated systems with sufficient controls, taking lead in recommending / developing systems that support HFH in maximizing business delivery, management of data support systems in the organization and ensuring compliance to applicable internal controls and best practice.
Job Purpose: Reporting to the Country Director, ICT & Data Management Coordinator will be responsible for ensuring timely coordination and provision of ICT service to all functions of HFH Kenya, ensuring implementation of well-coordinated systems with sufficient controls, taking lead in recommending / developing systems that support HFH in maximizing business delivery, management of data support systems in the organization and ensuring compliance to applicable internal controls and best practice.
He
/she will ensure that information systems offer the highest level of
reliability and accuracy while ensuring that data integrity and security is
guaranteed.
In
addition, offering high level of efficient service in terms of data entry,
processing and retrieval.
Key Responsibilities
Key Responsibilities
- Formulate,
interpret and ensure application of ICT policies, procedures, rules and
regulations in line with HFH global and country specific ICT environment.
Ensuring that these policies are well articulated to staff and compliance
is enforced in liaison with other departments.
- Ensure
that information systems offer the highest level of reliability and
accuracy while ensuring that data integrity and security is guaranteed. In
addition, offering high level of efficient service in terms of data entry,
processing and retrieval.
- Prepare
and manage annual ICT budget, expenditure, cost reduction and ensure value
for money is achieved.
- Develop
and implement a secure and effective information sharing and communication
platforms across the organization.
- Ensure
accurate configuration of branch systems to generate the desired reports
- Provide
on-call support for computer/network systems including but not limited to
password resets, account creations, account terminations, desktop and
laptop configurations and printer support.
- Plan,
oversee and co-ordinate the development, installation and support of
computing and network support services for Nairobi office and regional network.
- Maintain
profiles of HFHK network users and give appropriate security level
clearance.
- Maintain
and support all the existing computer installations and software and
recommend and oversee continuous upgrade of the systems
- Identify
the organization’s long term ICT requirements that will support and
deliver the organization’s business plans.
- Coordinate
and provide leadership for new system development and implementation and
current system enhancements and improvement and to review, evaluate and
develop proposals for new hardware/software and/or upgrades as
appropriate.
- Plan
and co-ordinate the analysis design, programming, timely implementation,
and testing of all information systems projects.
- Maintain
a broad knowledge of state of the art technology, equipment, and/or
systems to provide regular updates and reports to the management.
- Oversee
and/or participate in the design, development, implementation and
evaluation of end user services and integrated information initiatives.
- Work
directly with IT vendors to obtain support, repair and warranty
information.
- Ensure
proactive measures are taken to have uninterrupted services from vendors.
- Establish
and maintain a standard data administration and back up policy to
facilitate recovery and retrieval.
- Coordinate
development and maintenance of HFH Kenya websites.
- Ensures
comprehensive and constructive performance reviews are completed on a
timely basis and facilitates discussion of performance and career options
with staff under your supervision.
- Develop
and co-ordinate programs and initiatives to ensure quality ICT / Microsoft
systems skills among staff within the organization.
- To
perform any other duties as assigned by the Supervisor.
Key
Performance Measures / Indicators
- Regular
data backups for the Organization.
- Timely
support to users in Nairobi and field offices.
- Regular
testing and implementation of IT initiatives as agreed with management.
Qualifications
- A
Bachelor’s degree in Information Technology in ICT./Computer Science
- Microsoft
qualifications will be an added advantage.
- Membership
of a professional ICT body
Knowledge,
Skills & Abilities Required
- Well-developed
oral and written communication skills and financial analytical skills
Experience
- At
least 5 years of working experience in a similar position in an NGO or
private sector.
- Hands
on experience in computerized packages particularly SUN systems and ELOS.
Additional programming experience will be an advantage.
- Experience
of supporting a Windows environment and Firewalls.
- Experience
working with outsourced providers in delivering services based on service
level agreements
Other
Information
- Ability
to work long and odd hours, including weekends.
- Confidentiality
- Honesty
- High
levels of integrity
How to
Apply:
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
If you feel you meet the requirements of the position, send your application letter indicating the reference number and quoting your current and expected salary, title of position along with an updated CV and telephone contacts of three professional references to hfhkenya@hfhkenya.org to be received by 13th September, 2016.
Applications
will be reviewed on a rolling basis and only shortlisted candidates will be
contacted.
HFH Kenya is an equal opportunity employer.
HFH Kenya is an equal opportunity employer.
