IntraHealth
International, Inc. is currently accepting expressions of interest from
potential candidates interested in serving as the Director, Finance and
Administration as part of IntraHealth’ s submission for an upcoming USAID
funded HIV care and treatment tender in Kenya.
Director -
Finance & Administration
Key
Responsibilities
S/He will
oversee all field based financial aspects of a new large and complex HIV care
and treatment project, contingent on funding.
S/he
will provide fiscal leadership for project activities, ensuring the effective
use of donor resources to meet project goals.
S/he
will be responsible for all project- oriented financial systems including
budgeting, monitoring, forecasting as well as all legal, audit and contractual
compliance.
S/he
leads the implementation of these key systems by ensuring that activities are
implemented in accordance with the organization’s mission, strategic
objectives, and program approaches and comply with IntraHealth’s and USAID’s
policies, procedures and guidelines.
Manage
compliance support to the contractual and subcontract administration of the
project including internal systems, project partner assessment and managing
sub-contract mechanisms for each partner.
Essential
Functions
Planning,
Budgeting and Reporting
- Leads
the development, monitoring, and review of the project budget and ensure
effective development of monthly projections and cash advance forecasts
- Ensures
compliance with donors’ agreements and that all activities are implemented
as per the approved agreement and budget.
- Oversees
the preparation of high quality USAID quarterly and annually financial
reports as well as the PEPFAR expenditure analysis report.
- In
coordination with country and Chapel Hill Finance staff, monitor grant
spending to ensure timely expenditure of donor funds and project closure
and adherence with IntraHealth and donor regulations.
- Provide
direct mentoring and oversight to project staff performing financial and
administrative functions§ Advise senior leadership regularly on on
finanacial and operations-related matters
Financial
Management
- Ensures
accurate financial forecasts and secure adequate and timely financing for
activities and procurements with close consultation with the Finance and
Program units
- Ensures
that financial management systems provides accurate, current and complete
disclosure of financial transactions, aligned with IntraHealth’s policies
and procedures
- Monitors
proper management of cash flow and assures that budgets are followed and
the project does not overspend
- Reviews
monthly financial statements and bank reconciliation statements for
IntraHealth bank accounts
- Designs
and implements sound internal control systems to safeguard assets,
financial records and documents of the organization
- Reviews
disbursements and payroll costs for authenticity and accuracy
- Provides
financial performance feedback to the project leadership team and
IntraHealth Headquarters program and finance support staff
- Facilitates
and follows-up change of bank signatories and bank procedures.
- Conduct
pre-qualification reviews and selection of potential sub-contractors/grantees
and vendors to ensure value for money and compliance with IntraHealth and
donor requirements
- Develop
consultant contracts, agreements, and work orders-including scopes of
work, deliverables, and payment schedules, ensuring competivive processes
and compliance with local, IntraHealth and donor policies and guidelines
- Provide
technical assistance, as needed, to local partners on financial compliance
and reporting
- Review
financial reports of sub-grantees, whenever applicable, and ensure that expenditures
are in line with the budget and in compliance with donor regulations
Auditing
- Serves
as liaison with external auditors, facilitates internal and external audit
undertakings.
- Prepares
responses to audit findings and follows-up on the implementation of audit
recommendations.
- Monitor
implementation of action/corrective action plans relative to both internal
and external audits and report back to the Chief of Party and IntraHealth
Headquarters
Education
/ Experience Requirements:
- Master’s
degree in administration, finance or similar field
- At
least 8 years of experience in financial and administrative management
with organizations which manage international projects, or a Bachelor’s
degree and at least 12 years of experience in financial and administrative
management with organizations which manage international projects.
- Professional
qualification in CPA (K) or ACCA
- Experience
managing USAID contracts with indepth knowledge of USAID financial
management rules and regulations
- Demonstrated
ability to analyze financial data, create and track budgets, set up and
maintain financial management systems, and experience with
financial/accounting software.
- Experience
administration of grants management of donor-funded projects, preferably
on large USAID projects
- Demonstrated
diplomatic and interpersonal skills and ability to manage staff
- Proven
ability to manage confidential matters discreetly with the trust and
confidence of colleagues and clients.
- Proficiency
in computer skills including using Quickbooks, Serenic, Excel and Access
Key
Competencies
- Client
Relationship Management
- Strategic
Thinking
- Business
Acumen
- Effective
Communication (Oral & Written)
- Organizational
Stewardship
How to
Apply
To
apply, submit CV, USAID biodata form, and 3 references.
See
full job descriptions and submit application online by searching for each
position at http://www.intrahealth.org/section/careers, or
send via email to jobs@intrahealth.org (reference the position title in the
subject line).
Applications close on June 30, 2016.
Only
shortlisted candidates will be contacted.
IntraHealth International is an Equal Opportunity / Affirmative Action Employer