ACTED Kenya
Department:Program
Department:Program
Position: Program Manager - Kenya
Direct Hierarchy:Area Coordinator - Kenya
Contract Duration: One
Year
Location: Nairobi (60%), Field (40%) – All programme areas
ACTED (Agency for Technical Cooperation and Development) is a non- political
and non-confessional international NGO founded in 1993 and headquartered in
Paris, France. The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.
ACTED is internally looking for
professionally confident, self-motivated, experienced and committed team player
to fill the Program Manager.
I. Main objective(s):
I. Main objective(s):
1.
Oversee and monitor the
implementation of all projects for ACTED in Kenya in a timely, accountable and
quality manner.
2.
Technical line management of the
Project Officers of ACTED at field level
3.
Directly coordinate with the other
departments
4.
Represent ACTED in diverse national
and regional fora and promote the organization’s institutional relationships
effectively.
5.
Responsible for overall coordination
of Kenya program team in absence of the Area Coordinator
6.
Support the Area Coordinator in
monitoring the Kenya Context
II. Responsibilities:
Project Management:
- Be the driving force in all elements of
planning and delivery of Kenya programme activities.
1.
Ensuring that the work plans are done
on time
2.
Ensuring that all the objectives of
the project are fulfilled.
3.
Monitor the development of current
programs (progress, suitability and effectiveness) and suggest modifications to
Area Coordinator
- Responsible liaison with local partners, communities
and other stakeholders, and providing oversight on behalf of the
Area Co-ordinator and Country Director.
- Propose and Harmonize ACTED tools for program
in Kenya
- Ensure that local communities are closely
involved in project implementation and that the relationship between ACTED
and local communities remains harmonious, together with field managers and
Are Coordinator
- Plan, draft, update and communicate work-plans
with all relevant departments
- Ensure that all necessary information of
program is provided to Logistics and Finance in a timely fashion.
- Assess the activities undertaken and ensure
efficient use of resources;
- Ensure lessons learning are integrated into
program planning and co-ordinate documentation of best practices with
field program teams.
Project reporting requirements:
- With the Area Co-ordinator, harmonize
reporting procedures within ACTED Kenya program.
- In co-ordiantion with the field project
officers, develop the monthly project progress reports.
- Provide fair, timely and accurate analysis of
progress and report problems during weekly internal meetings;
- Together with Area Coordinator, set objectives
and specific and general indicators in order to assess and monitor the
impact of the programs and to reshape them if necessary
- Ensure qualitative input from Project Officers
as requested for other reports and documents
- Participate in the elaboration of the program
report.
- To ensure that project files are completed and
regularly updated with periodic reporting and monitoring information and
any other communication that is required.
- Key focal point for Project Development
Department (PDD) for donor reporting requirements.
Ensure that technical quality and
standards are maintained:
- Collect technical information and analyze
associated opportunities and risks for programs in the area of operation
- Support the Area Co-ordiantor and PDD in
proposal development when required;
- Where needed, work closely with the Appraisal,
Monitoring and Evaluation Unit (AMEU) in developing and co-ordinating
needs assessments.
- Ensure and approve quality and adherence to
guidelines and due dates set in any contractual documents (proposal,
intermediate and final reports...)Conduct field visits as often as
possible, at least bi-monthly, to accessible locations to support the teams
on site, pre-empting problems and listening to the teams
- Support the Area Co-ordinator in identifying
relevant technical authorities/partners, and propose formal partnership
and/or contracts
- Monitor and support capacity development of
field implementing teams (training plans, capacity assessments)
- In close collaboration with the AMEU) ensure
monitoring findings are discussed with field project teams and implemented
to improve project quality.
Ensure Project Relevance &
Identify Best Practice/Lessons Learnt:
- Provide support and information to AME team
during their reviews;
- Discuss AME findings and work to take adequate
corrective measures to improve the quality of activities based on findings
discussed
- Draft memos in coordination with AME team
detailing lessons learned and best practices identified during the
project;
2. Management of Program Team and
Oversee Partner Operations
Management of project staff:
- Technical line management of the Project
Officers to ensure that program activities are met in a timely, effective
and accountable manner.
- Follow-up on program team related
recruitments, trainings and capacity building.
Guide and direct partners and project
staff:
- Follow-up recruitment needs and HR situation;
- Undertake regular programmatic capacity assessments
of program staff and build capacity in identified gap areas.
3. Ensure external representation of
ACTED in relevant sectors
- Participate in meetings and ensure visibility
amongst local authorities and aid actors.
- Represent ACTED in donor meetings, present on
behalf of ACTED
- Attend relevant trainings.
Requested Profile
- A Bachelor’s degree in a relevant field such
as Program Management, Development studies, Sociology or related
- Extensive project management experience
(management, planning, staff development and training skills) in emergency
and/or development programmes
- Previous experience in implementing Disaster
Risk Reduction (DRR) projects
- Experience working in the Arid and Semi Arid
Lands (ASALs) will be an asset
- At least 4 to 5 years of working experience in
high management position.
- Demonstrated communication and organizational
skills;
- Ability to train, mobilize, and manage both
international and national staff
- Flexibility and ability to multi-task under
pressure;
- Ability to work well in unstable and
frequently changing security environments;
- Willingness to work and live in often remote
areas under basic conditions;
- Proven ability to work creatively and
independently both in the field and in the office;
- Advanced proficiency in written and spoken English
Application Procedure
Qualified persons with the required skills are invited to submit their applications with subject line; APPLICATION FOR PROGRAM MANAGER_KENYA accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on May 3rd, 2016.
Please do not attach any other
documents while sending your applications, if required they will be requested
at a later stage.
Please note that only the shortlisted
candidates will be contacted.
NOTE: ACTED will at no stage of recruitment process request candidate to make payments of any kind. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on nairobi@acted.org
ACTED is an Equal Opportunity Employer.
