A
well established Manufacturing Company dealing with personal hygiene products
is seeking to recruit a Personal
Assistant for the Executive Director.
The
ideal candidate should be highly organized, detail-oriented and a multi-tasker
who can work under pressure and meet deadlines.
Role
Summary: Reporting
directly to the Director, the PA has a track record of providing high quality
executive level support to senior staff in a fast moving and dynamic office
environment.
Attentive
and well organized, the PA works closely with the Director and is the primary
point of contact for all external and internal stakeholders.
Skills
required for the job: The
PA will have the ability to exercise good judgment in a variety of situations,
strong written and verbal communication skills, strong organizational skills,
and the ability to handle multiple priorities at ago.
Key Duties and Responsibilities
- Manage
the Director’s corporate calendar/email account and personal
calendar/email account; including heavy coordination of meetings, urgent
company matters, priorities and ensuring the Director is well prepared for
meetings;
- Plan
all meetings and manage all travel arrangements and itineraries (including
air, hotel, car, special accommodations)
- Implementing
and maintaining procedures/administrative systems
- Perform
administrative tasks including answering phones, outbound calls, compiling
reports, preparing PowerPoint presentations, conducting research,
assisting with special projects, distributing mail, conducting appropriate
follow up, and other duties
- Liaising
with staff, suppliers and clients
- Evaluate
and coordinate timely communication in response to requests, issues,
questions, problems and other correspondence needs
- Organize
and document all information needed for successful daily operations and
tasks
- Carrying
out background research and presenting findings; producing documents,
briefing papers, reports and presentations;
- Taking
on some of the Director’s responsibilities and working more closely with
management;
- Maintain
strict confidentiality and interact professionally with all levels of
management, staff and business associates.
- Provide
a full range of confidential personal assistance to the Managing Director
and responsible for the execution of secretarial duties
- Management
and organisation of Managing Director’s office.
Skills & Abilities:
- Minimum
of a Degree in Business Management e.g. PR & Communication
or related field and post graduate qualifications in Secretarial studies ,
customer care or Front Office Operations or related field.
- Minimum
5 years experience in acting as a personal assistant at a senior level.
- Excellent
demonstrable IT skills including in the use of databases, MS Office suite
and for the use of information management
- Good
communication and organizational skills.
- Good
interpersonal skills
- Ability
to multitask
- Flexible
and adaptable
- Work
with minimum supervision
- Must
be between the age 25-30 years
- Very
well groomed and presentable
Kindly send your CV and quote your current and expected salary
to careers@africancotton.com before 14th of December 2015.
Only
shortlisted candidates will be contacted.
All
CVs must be accompanied by passport size photos as an attachment.
This role is a priority.
Those
who can join us IMMEDIATELY will have a definitive advantage.
